SOURCES SOUGHT
Z -- FACILITIES MAINTENANCE SERVICES AT NASA AMES RESEARCH CENTER
- Notice Date
- 1/13/2014
- Notice Type
- Sources Sought
- NAICS
- 561210
— Facilities Support Services
- Contracting Office
- NASA/Ames Research Center, JA:M/S 241-1, Moffett Field, CA 94035-0001
- ZIP Code
- 94035-0001
- Solicitation Number
- NNA14497087-RFI
- Response Due
- 2/3/2014
- Archive Date
- 1/13/2015
- Point of Contact
- Kenneth Kitahara, Contracting Officer, Phone 650-604-3717, Fax 650-604-2593, Email Kenneth.Kitahara@nasa.gov
- E-Mail Address
-
Kenneth Kitahara
(Kenneth.Kitahara@nasa.gov)
- Small Business Set-Aside
- N/A
- Description
- Description: NASA Ames Research Center is hereby soliciting information about potential sources for providing Facilities Maintenance Services at NASA Ames Research Center. The broad scope of the requirement includes the facility maintenance services necessary for a large campus environment consisting of approximately 125 facilities spread over an area exceeding 1800 acres. The facilities range in purpose from general office activities to state of the art research facilities and range in age from relatively new to over 70 years old. The Facilities Support Services requirement includes: Planning and implementation of a comprehensive maintenance program covering the following Technical Areas: electrical; mechanical; plumbing; pipefitting; infrastructure utility services; heating, ventilating, air conditioning, and refrigeration (HVAC/R) services; environmental services required in performance of this effort; maintenance engineering; grounds maintenance; and building trade services. The Contractor shall be required to determine what should be maintained, the appropriate level of maintenance, performance of the maintenance tasks, measurement of the effectiveness of maintenance to determine adequacy of the program, and redesign of portions of the program to assist in achieving effective results. Critical to this process will be the ability to apply modern maintenance management techniques such as Reliability Centered Maintenance strategies to determine the optimum mix of preventive, predictive, reactive, and proactive maintenance practices. Another important requirement will be the operation and maintenance of existing automated systems for planning and management of the maintenance process as well as the implementation of additional techniques to lower operations and maintenance costs. This request relates to the planning activities associated with the follow-on requirement for Facility Maintenance Services. The work will be performed primarily at Ames Research Center (ARC), Moffett Field, California. CURRENT CONTRACT FEATURES: The current NASA Ames Facilities Maintenance Services Contract NNA10DF30C with IAP World Services, Inc. has the following features: 1) Period of Performance: 10/01/10 to 9/30/15. 2) Contract Type: Combination FFP/IDIQ/CPFF. 3) The contract was awarded under Full and Open Competition. 4) The current value of the contract is approximately $101,828,928. PART I. PURPOSE OF THIS REQUEST FOR INFORMATION (RFI) This RFI has two purposes: 1) To request information, stated in Part III of this RFI, from interested parties regarding their recommended contracting approach, including contract type, incentive structure and contract duration, to provide the facilities maintenance services described above. The Government is also seeking input on how to make any future contract for this effort scalable to allow timely and simple changes to the work content and contract value in the event we must adapt to declining budget scenarios during the period of performance. All acquisition methods are being considered by the Government including the potential use of Federal Schedules. 2) To request information on capabilities/qualifications of potential Offerors to provide the services described in the technical areas stated in Part II of this RFI in order to determine if this requirement is appropriate for a small business set-aside. Information received as a result of this section will be considered by the Government and used for acquisition planning purposes only. Please note, a decision to set-aside this requirement for small business or to compete it through full and open procedures has not yet been made. An interested parties list will be posted. *Note: Responses to Part I of this RFI are not requested. PART II. RESPONSES REGARDING THE CAPABILITIES/QUALIFICATIONS OF POTENTIAL SOURCES: Interested Offerors having the required specialized capabilities/qualifications to support some or all of the work described in the Description Section of this RFI are asked to submit a description of their capability/qualifications in 10 pages or less (including any exhibits, attachments, etc) that must include the following: 1) Provide your company name, address, point of contact, phone, fax, e-mail, and website (if applicable). 2) State whether your company is a Large business, Small business, Small Disadvantaged Business, certified 8(a) small business (include anticipated graduation date), HUBZone small business, Woman-owned small business, Veteran-owned small business, HBCU/MI, Service-Disabled Veteran-owned small business for NAICS code 561210, size standard $32.5M in average annual receipts. 3) State whether your company is on any Federal Schedule for these services and which ones they are. 4) Describe your companys maintenance and repair capability and capacity in each of the Technical Areas listed in the Description Section above. 5) Provide a list of relevant work performed in the past five (5) years, including contract type, contract number, technical description and how it is relevant to this work, dollar amount, period of performance, and a customer reference name and telephone number. 6) Discuss your ability to effectively use, operate, and maintain a Government furnished facility automation system over a large network monitoring approximately 125 buildings in a combination airfield and research laboratory environment. 7) Discuss your knowledge, understanding, and compliance with Federal, State, and local regulations as well as policies pertaining to environmental, health, and safety issues in implementing a maintenance program. 8) In the event recent budgetary trends continue, the Center could continue to face a decline in the amount of funds available to support investment in our facilities during the ultimate period of performance of this projected contract. While we are unable at this time to characterize this, and while we will advocate to avoid this scenario, we must be prepared, and hence must plan, for year-over-year reductions of 2% to 10% on a projected overall contract value of $80 to $100M.The key to this will be balancing flexibility and agility with providing a sound and at least minimally compliant facilities approach. If the Government wanted to achieve timely cost savings, please describe how you would best accommodate this declining budget environment, maintain optimal scalability, and implement directed cost savings to the Government within 30 calendar days of such a decision and still meet contractual requirements. 9) Based on the description of the facilities on ARC and Moffett Field (Attachment #1), what would be the yearly estimated budget to perform all necessary preventive, predictive, reactive, and proactive maintenance. Which of these areas does the Contractor predict to be the largest cost driver and which area would present the greatest opportunity to realize cost savings through innovative practices in execution? 10) Discuss your experience in using computerized maintenance management system(s). Assess the degree to which Reliability Centered Maintenance (RCM) concepts are in place or are being implemented and integrated into maintenance programs by your company. Discuss your experience using Predictive Testing and Inspection (PT&I) technologies and equipment. What is the extent of your knowledge and usage of PT&I technologies in assessing and/or analyzing plant equipment? The Government reserves the right to consider a small business or 8(a) set-aside based on responses. PART III. RESPONSES REGARDING THE CONTRACTING APPROACH: The Government is soliciting industry comments on the optimal contracting approach to perform a potential Facilities Maintenance Services procurement that will enhance competition and provide business opportunities. Responses to Part III must be in 5 pages or less (including any exhibits, attachments, etc) and include the following: 1) Please provide your view regarding what type of contract provides the best approach for this type of work, how should the risk be shared by the Government and Contractor, and how does the proposed contract type incentivize the Contractor to perform high quality work at a reasonable price and maximize scalability over the life of the contract? Discuss your views regarding the implementation of incentive fees, award fees, performance deduction schedules, award term(s), bonuses, and/or other appropriate incentives for contractor performance. 2) Service contracts are typically limited to five year durations unless a deviation is approved. Is five years the appropriate duration or is a shorter period appropriate to take advantage of competitive forces, or would it be in ARCs best interest to seek a deviation to the five year limitation what would be the Government benefit of a longer term, how would a longer term maximize NASAs return on investment, etc.? 3) As a result of potential fiscal constraints and budgeting fluctuations, how would the Contractor recommend structuring any potential future contract to allow for periods of reduced support while still meeting all legal and essential operational requirements to maintain ARC? 4) What would help reduce the Contractors bid and proposal or transaction costs during any potential proposal development and evaluation process for this effort? 5) Socio-economic considerations are a priority at ARC. Given the general scope of work stated in the Description section of this RFI, please submit suggested percentages of the work that could be subcontracted to each of the following types of businesses: Small Business Concerns; Small Disadvantaged Business (SDB) Concerns; Woman-Owned Small Business (WOSB) Concerns; HUBZone Small Business Concerns; Historically Black Colleges and Universities (HBCU) (includes other minority Institutions); Veteran-Owned Business Concerns; and Service Disabled Veteran-Owned Business Concerns. This information may be used to establish subcontracting goals for any future procurement. PART IV. INSTRUCTIONS ON SUBMISSION OF RESPONSES TO THIS RFI: All responses to Part II and III of this RFI shall be received no later than February 3, 2014. Please respond via electronic mail (e-mail) to the Contract Specialist, Robert M. Benion, at the following address: Robert.m.benion@nasa.gov. Responses must be in PDF format and PART II submissions must be a separate file from Part III submissions. All questions MUST be in writing and should also be directed to Mr. Benion. The Government reserves the right not to answer questions if it so chooses. If an interested party requests confirmation of receipt, the Contract Specialist will confirm receipt via email. In all responses, please reference NNA14497087-RFI, Facilities Support Services in the subject line and on all attachments. Verbal questions will not be accepted. This RFI is for information and planning purposes only and is not to be construed as a commitment by the Government nor will the Government pay any costs associated with responses to this RFI. Respondents will not be notified of the results of the evaluation. No solicitation exists; therefore, do not request a copy of the solicitation. If a solicitation is released, it will be synopsized in FedBizOpps and on the NASA Acquisition Internet Service. It is the potential Offerors responsibility to monitor these sites for the release of any solicitation or synopsis. Point of Contact Name:Robert M Benion Title:Contract Specialist Phone:650-604-5807 Fax:650-604-0912 Email:Robert.m.benion@nasa.gov
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