Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 14, 2013 FBO #4403
SOURCES SOUGHT

R -- Budget & Finance Support Services

Notice Date

12/12/2013
 

Notice Type

Sources Sought
 

NAICS

541211 — Offices of Certified Public Accountants
 

Contracting Office

Other Defense Agencies, Defense Threat Reduction Agency, Defense Threat Reduction Agency (Headquarters), DTRA Annex, 8725 John J. Kingman Road, MSC 6201, Fort Belvoir, Virginia, 22060-6201
 

ZIP Code

22060-6201
 

Solicitation Number

AIC-149926881
 

Point of Contact

Jill Tayler, Phone: 7037673486, Kevin Faughnan, Phone: 7037673485
 

E-Mail Address

jill.tayler@dtra.mil, kevin.faughnan@dtra.mil
(jill.tayler@dtra.mil, kevin.faughnan@dtra.mil)
 

Small Business Set-Aside

N/A
 

Description

Defense Threat Reduction Agency Budget and Finance Support DRAFT Statement of Work - Basic Contract 12 December 2013 INTRODUCTION Sources Sought Synopsis announcements are issued to assist the Defense Threat Reduction Agency (DTRA) in performing market research to determine industry interest and capability, obtain company demographics, obtain benchmarking information and industry ideas for an acquisition approach. This Sources Sought Synopsis is not a request for proposal and at this time, no solicitation exists. The Agency's mission is to safeguard the United States and its allies from Weapons of Mass Destruction (WMD) by providing capabilities to reduce, eliminate and counter the threat and its effects. This mission dictates a diverse set of customers and unique mission requirements. The Agency's Comptroller's Office requirements are equally diverse and unique. DTRA is seeking interested sources capable of providing support to the DTRA Comptroller's Office in accomplishing it responsibilities for the overall preparation, execution and management of the Agency's resource portfolio. 1.0 GENERAL This is a non-personal services requirement to provide technical support services to the DTRA Comptroller Department, J8C, in the areas of Program and Budget Support, Financial Operations Support, and Finance and Accounting Support. It also provides a mechanism for supporting the Defense Agencies Initiative (DAI) sustainment activities and DTRA organizational entities in accomplishing program financial management functions in support of their specific mission portfolios in addition to supporting corporate resource management processes. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. The contractor shall be the supervisor for its employees. 2.0 BACKGROUND. The Comptroller Department, J8C, DTRA, has overall responsibility for the preparation, execution, and management of the Agency's resource portfolio. Responsibilities are accomplished primarily through three Comptroller organizational entities, the Program and Budget Division, Financial Operations Division, and the Finance and Accounting Division. The Program and Budget Division is responsible for, and provides oversight of, the Agency program and budget development, formulation, execution, and manpower resource requirements. The Division provides primary DTRA program/budget interface/liaison with the Office of the Under Secretary of Defense (Comptroller) (OUSD(C)) on program, budget, and execution issues. The division is also responsible for justifying and defending resource requests at Department of Defense (DoD), Office of Management and Budget (OMB), and Congressional staff budget hearings as directed. The Program and Budget Division is responsible for implementing the Agency's corporate program review process to assure DTRA's programmatic needs are adequately provided for and resources allocated in accordance with strategic priorities. In this capacity, the Division is responsible for preparing, consolidating, and submitting reports, memorandums, information papers, and budget briefings to the Agency's senior leadership for presentation to OUSD(C), DoD, OMB, Government Accountability Office (GAO), and Congress, as required, to defend the Agency's budget. Additionally, the Program and Budget Division serves as Funds Manager for the Defense-Wide Chemical and Biological Defense Program (CBDP) accounts. The Financial Operations Division provides direct financial management support to the Joint Directorates, which are the Agency mission organizations. They provide a full range financial support including Programming, Budgeting, and Execution functions. The Financial Operations Division is responsible for the development of the Joint Directorates portion of the POM based upon mission requirements. They prepare justification materials, exhibits, spend plans, and provide budget execution support for all mission organizations. The respective Financial Managers within the Division provide direct support to their respective Joint Directorates and ensure their requirements are integrated into the Agency submissions. The Finance and Accounting Division provides comprehensive financial services, financial reporting, managerial accounting, and financial systems support to DTRA. The Division's functions include: Chief Financial Officer (CFO) Act compliance and financial reporting; Managers' Internal Control Program; management and funds control programs; accounts payable; accounts receivable; accounts maintenance; and reconciliation. In addition, the Division provides centralized management, administration, and operation of all DTRA card programs in support of DTRA requirements worldwide. DTRA card programs include the government-wide commercial purchase card (GCPC), centrally billed account, and individually billed account government travel cards. The Finance and Accounting Division ensures that financial management at DTRA continues to produce accurate, timely, and useful financial information for DTRA. The Division acts as the Agency's representative for all matters pertaining to accounting operations; financial improvement and audit readiness; financial reporting; and management control. DTRA has implemented the Defense Agencies Initiative (DAI), an Enterprise Resource Planning (ERP) system based on the Oracle EBusiness Suite. The Defense Logistics Agency (DLA) is the DAI Program Office for DoD. DTRA went live with the Time and Labor capability in August 2011 and DTRA went live with DAI Financials in October 2011 (Oracle Financials Release 11.5.10). DAI is now DTRA's accounting system of record. An upgrade to Oracle Release 12 is planned to be completed in January 2015. DAI process areas are Budget to Report, Cost Accounting, Order to Cash, Procure to Pay, Acquire to Retire, Time and Labor, and Reporting (Oracle Business Intelligence Enterprise Edition, OBIEE). 3.0 PROGRAM OBJECTIVES. The objective of this overarching contract base is to provide DTRA with budget and financial support services necessary for the accomplishment of the Agency's mission, to include: • Support for the DTRA Comptroller Department in accomplishing its responsibilities for overall preparation, execution, and management of the Agency's resource portfolio. This includes program and budget formulation; integration; manpower management; budget execution; program and resource analysis; financial services; managerial accounting; management analysis; financial improvement and audit readiness, financial reporting; financial systems activities; and support for the CBDP Funds Manager. The contractor shall operate in a manner to leverage efficiencies, data, and knowledge across the entire Comptroller Office. • Support covers a wide range of resource planning; analysis and execution efforts; program management support; cost estimating and analysis; and cost accounting. • Potential surge capacity may be required for additional budget and financial services support or other new initiatives/expanding mission requirements. • Support to other DTRA organizational entities in the accomplishment of program financial and manpower management functions for the specific mission portfolios. Support may include engagement in larger corporate financial and manpower management functions, processes, programs, and initiatives. 4.0 SCOPE OF WORK. 4.1 Program and Budget Support: Contract support services are required to support the Program and Budget Division in accomplishment of budget formulation and integration, manpower management, and budget execution activities. All tasks shall be undertaken by the contractor in a team environment with employees from the Program and Budget Division to ensure continuity and to accommodate changes in emphasis between tasks that may occur during the term of the contract. Work on-site with Program and Budget Division personnel is necessary to achieve Division and J-code goals under constrained timelines. Support to be provided by the contractor includes, but is not limited to items 5.1 through 5.4 below. 4.2 Financial Operations Support: Contract support services are required to support the Financial Operations Division in accomplishment of a full range of budget execution tasks, formulation, and spend plan support. All tasks shall be undertaken by the contractor in a team environment with employees from the Financial Operations Division to ensure continuity and to accommodate changes in emphasis between tasks that may occur during the term of the contract. Work on-site with Financial Operations Division personnel is necessary to achieve Division and J-code goals under constrained timelines. Support to be provided by the contractor includes, but is not limited to, items 5.5 below. 4.3 Finance and Accounting Support: Contract support services are required to support the Finance and Accounting Division with all aspects of accounting; financial statements; reconciliation of budgetary and proprietary accounts; vendor pay operations; processing and maintenance of commitments and obligations; financial improvement and audit readiness; financial and accounting compliance; funds management and control; management internal control for the agency; foreign military sales (FMS) management; DTRA financial management and accounting systems; and support for maintaining and operating the consolidated card program to support DTRA requirements world-wide. Support to be provided by the contractor includes, but is not limited to, items 5.5 through 5.9 below. 4.4 CBDP Funds Manager Support: Contract support services are required to support the Program and Budget Division in accomplishment of CBDP funds manager responsibilities. All tasks shall be undertaken by the contractor in a team environment with employees from the Program and Budget Division. Work on-site with Program and Budget Division personnel is necessary to achieve Division and Enterprise goals under constrained timelines. Support to be provided by the contractor includes, but is not limited to item 5.10 below. 4.5 Program Financial Management Support: Contract support services are required to support DTRA J-Codes in accomplishing program financial and manpower management activities. Efforts are focused on the organization's specific mission portfolio and support a wide range of resource planning, analysis, and execution efforts as well as J-Code engagement in larger corporate financial and manpower management functions, processes, programs, and initiatives. Other anticipated areas of support include program management support activities; cost estimating and analysis; and cost accounting support. Support to be provided by the contractor includes, but is not limited to, items identified at 5.11 below. 4.6 Defense Agencies Initiative (DAI) Sustainment Support: The contractor shall provide sustainment support of DAI at DTRA. Critical support areas include planning, process analysis, workflow, user management, testing, workforce preparation, help desk, and training. Support to be provided by the contractor includes, but is not limited to, items identified at 5.13 below. 5.0 TASKS/REQUIREMENTS. The contractor shall provide the following support: 5.1 Program and Budget Support: • Integrate all programmatic and budgetary resource briefings across the Division. • Assist in preparing briefings from various budget data positions, ensuring consistency among all Program and Budget Division/Agency briefings, to include congressional briefings. • Assist in preparing briefings based on knowledge of the requirement, ensuring that budget information is correct and consistent with previous/current budget submissions, and provide a draft to the respective Chief for review/approval. • Assist in the preparation, review, and integration of all Division web-based requirements and correspondence in accordance with J4/8C, Agency, and DoD policies. • Provide support to the Division and Branch Chiefs in development/coordination of packages; ensure that all packages are properly staffed within the Division, Office, J-Code, and Agency, as required, prior to forwarding to the J4/8C Administrative Office for signature. • Conduct substantive language edits of all packages to ensure that sentence complexity is appropriate for the document, the ideas are presented in a clear and concise manner, and the use of jargon and technical terms are appropriate. • Provide support to the Financial Operations Division including: direct support for financial management functions in coordination with the Comptroller's Department Program and Budget Division and Finance and Accounting Division on Financial Manager requirements; support with Management Internal Control Officer functions and preparing input for the J4/8C submission to the Statement of Assurance; support assigned Financial Managers projects for Base Realignment and Closure (BRAC), briefing preparation, and other support tasks; and coordinate input for metrics and other reporting functions. • Assist in the development and maintain organizational training and monitoring plan. • Provide support in resolving routine customer help desk issues. • Provide routine administrative maintenance. • Support status and metrics reporting efforts. 5.2 Budget Formulation and Integration Support: • Provide support to the development and formulation of Agency budget and program financial resource requirements to include: Agency Program Objective Memorandum (POM)/budget process; budget milestones, instructions, and guidance; Planning, Programming, Budgeting and Execution (PPBE)-related events schedule; program/budget database control and administration; and Agency Program/Budget Guidance (PBG) fund controls. • Support the development, preparation, submission, and justification of DoD and congressional exhibits and requests for Agency resource information for the Future Years Defense Program (FYDP), POM, Budget Estimates Submission (BES), President's Budget, and amended budget. • Support the Agency's efforts in preparing for and engaging in the OMB/Office of the Secretary of Defense (OSD) budget review processes and the DTRA Program Review and Program Budget Decision (PBD) processes. • Support the development of budget and appropriations presentation materials in accordance with prescribed formats and configuration controls of technical and budgetary data. • Provide DTRA program/budget interface/liaison with the OSD Office of the Director of Cost Assessment and Program Evaluation (CAPE)), Office of the Under Secretary of Defense (Acquisition, Technology and Logistics) (OUSD(AT&L)), and OUSD(C) on program, budget, and execution issues, and interpret OSD/OMB Budget Guidance for applicability to Agency submissions and to ensure compliance of Agency submissions. • Support the review and ranking of capabilities that DTRA must develop against Agency plans and guidance, and subsequent application resources. • Support the management and distribution of current year Agency Total Obligation Authority received from OSD by appropriation. • Support the development and maintenance of the overall DTRA program/budget coding structure as well as coordinate changes to the DTRA Resource Management Code (RMC) Handbook. 5.3 Manpower Support: • Support the design and documentation of processes that utilize payroll and personnel data in the management of payroll budgets. Support the development of reports, draft policies and procedures, and prepare training materials. Coordinate with the J1 manpower points of contact to develop sound gain and loss projections. Provide training, reporting, and technical assistance to Agency staff. • Support the management of the Agency's payroll/civilian full time equivalents (FTEs) and preparation of all necessary manpower exhibits for submission with the Agency budget to OUSD(C). • Conduct special studies of various DTRA human resource issues as required. • Assist in the administration and maintenance of the Agency's automated manpower database. Prepare, update, and maintain manpower management reports, charts, and control documents. Coordinate and provide manpower information to DoD, the Joint Staff, and the Military Services. • Support the maintenance of the Agency Organization and Functions Program to include the Organization and Functions Manual. • Assist in the computation and documentation of Agency work-year and payroll requirements to support operation plans, programs, objectives, and budget requirements; develop manpower-costing methods and budget exhibits; monitor work-year and payroll execution, and assist in developing recommendations to the Agency on utilization. • Support the management of Agency civilian payroll funds to include: supporting the formulation of payroll; the establishment of projections for payroll execution and budget estimates; supporting financial analysis; and supporting the development of payroll formulation reports as required to meet management and customer needs. 5.4 Budget Execution Support: • Assist in planning and execution of Agency budgetary resources. • Administer and execute quarterly and annual commitment and obligation plans. Ensure that resources are executed in accordance with Federal and Departmental guidelines, policies, and procedures. Recommend internal and external reprogramming of funds to assure efficient utilization of resources and accomplishment of priority mission needs to the maximum extent. • Assist in developing and conducting budget execution reviews to monitor execution performance. • Research and analyze unliquidated obligations, providing customer support and assistance to program offices. • Work with the Agency team in developing mission and operational resource requirements. Conduct reviews and analyses to ensure that planned activities/milestones are realistic, properly costed, and consistent with program objectives and the Agency's investment strategy. • Assist in establishing projections for, and monitor execution of, funds received from all sources. Provide financial analysis and execution reports as required to meet customer and management needs. • Provide customer support for assigned programs. • Provide input to the formulation and justification of assigned programs for the POM, BES and President's Budget exhibits. 5.5 Financial Operations: • Assist in the planning and execution of budgetary resources. • Provide assistance to budget analysts in preparation of spend plans and use of the Spend Plan Management and Reporting Tool (SMART) • Assist in developing and conducting budget execution reviews to monitor execution performance. • Research and analyze unliquidated obligations, providing customer support and assistance to program offices. • Work with the Agency team in developing mission and operational resource requirements. Assist in reviews and analyses to ensure that planned activities/milestones are realistic, properly costed, and consistent with program objectives and the Agency's investment strategy. • Assist with the establishment of projections for, and monitor execution of, funds received from all sources. Provide financial analysis and execution reports as required to meet customer and management needs. • Provide customer support for assigned programs. • Provide input to the formulation and justification of assigned programs for the POM, BES and President's Budget exhibits. • Provide support for training analysts on the use of financial tools such as SMART and other financial tools that support budget analysts. • Provide Help Desk support at a Tier II level for issues related to the Spend Plan Tool. • Assist in the development of enhancements and other support for financial tools including programming capability for SMART. • Document development efforts and produce guides, job aids and other information to support SMART and other financial tools. • Support the Configuration Control Board (CCB) function for SMART and develop effective means to capture requirements, prioritize, cost and document efforts. • Assist with Organization Defense Travel Administrator (ODTA) functions in support of the Defense Travel System (DTS). 5.6 Financial Services: • Maintain contract pay files and ensure payment packages are complete prior to providing packages to the Defense Finance and Accounting Service (DFAS) for payment. These steps include identifying invoices as complete and accurate; identifying appropriate funding; identifying appropriate paying station; transmission to paying station; adjusting available balances in tally sheets; and verification of payment in the entitlement system after payment is made. • Analyze, identify discrepancies, and, if necessary, return invoices and vouchers which are improper for payment and ensure the vendor is notified. • Identify problem payments and correct through reconciliation efforts. Reconciliation requires research and analysis in the Centralized Accounting and Financial Resource Management System (CAFRMS), Defense Agencies Initiatives (DAI); Visual Express; Mechanization of Contract Administration Services (MOCAS); Computerized Accounts Payable System (CAPS) data, as well as historical data available from the payment and contracting files. Coordination tasks in reconciliation also include coordination with the contracting officer, program manager, funds holder/budget representatives, and the vendor records. • Coordinate corrections to the entitlement systems based upon errors detected in reconciliation. Prepare a Request for MOCAS Action/Information (DD Forms 1797) as required for the Accounting Chief's approval. • Ensure corresponding corrections in MOCAS have taken effect in the accounting system when correcting lines of accounting. • Prepare transfer-in documentation for MOCAS as required. 5.7 Financial Reporting and Internal Control - CFO Compliance Support: • Support the Finance and Accounting Division in maintaining accounting records and account balances in accordance with Generally Accepted Accounting Principles (GAAP), including maintenance of agency records and documents. • Perform reconciliation of DTRA's budgetary and proprietary accounts, general ledger and subsidiary ledger accounts, as well as other agency accounts, and finance and accounting systems. • Assist with the preparation of monthly, quarterly, and annual financial status reports and external reporting documentation filed with DFAS and other DoD and civilian agency organizations. • Provide support to the Finance and Accounting Division in preparing Agency financial statements, footnotes, and supporting documentation in accordance with OMB Circular A-136, as well as DoD standards and instructions. • Support DTRA's financial improvement and audit readiness program, which includes working closely with Finance and Accounting Division and other Agency personnel to prepare process flows and narratives, prepare and execute tests of internal controls over financial reporting, prepare and facilitate implementation of corrective action plans, and prepare audit readiness work products in accordance with DoD Financial Improvement and Audit Readiness guidance • Support DTRA's financial statement audit process, which includes working closely with Finance and Accounting Division personnel to compile records, source documents, and audit trails, and prepare audit support documentation. • Assist with analyzing audit readiness and audit findings, conclusions, and recommendations to formulate alternatives for corrective actions related to business processes, accounting, financial management, internal and management controls, and other CFO operations. • Assist in preparing follow-up actions for DTRA presentation to internal and external audiences describing corrective actions taken, results, and improvements. • Provide on-going liaison with independent auditors in conjunction with the Chief, Finance and Accounting Division related to audit and compliance issues. • Perform other financial management, accounting, and support tasks as required to support the Finance and Accounting Division. 5.8 Account Analysis and Reconciliation: • Provide support to ensure Agency compliance with current financial management and accounting requirements and reform initiatives, such as Federal Accounting Standards Advisory Board (FASAB) accounting statements/concepts, OMB circulars and bulletins, OSD Comptroller guidance, the DoD Financial Management Regulation, and other Federal/DoD requirements. • Provide finance and accounting data call information to internal DTRA customers, independent auditors, and external customers (e.g., DFAS, OSD, OMB, DoD Inspector General (DoD IG). • Provide support in maintaining and updating CAFRMS and DAI, including posting commitments, obligations, and disbursements for DTRA accounts, generating queries, archiving data, and preparing business and financial reports. • Assist in the analysis of DTRA accounts and recommend preparation of adjusting journal entries. • Assist in validating adjusted entries to ensure financial statement and account balance data is accurate. • Provide support for the FMS program, to include cash reconciliation support, including analysis of the Statement of Differences (FMS 652); tracing amounts to the general ledger; researching Transactions-by-Others (TBOs); and conducting analysis for unmatched disbursements and in transits. • Support DTRA in establishing cases for FMS in the DFAS FMS system and the DTRA accounting system, CAFRMS, and DAI. • Assist with the processing and maintenance of Letters of Offer and Acceptance (LOA) for FMS cases, including processing associated supporting documentation. • Assist in the reconciliation of reports and discrepancies between the Defense Security Assistance Management System (DSAMS), CAFRMS, and DAI. Maintain FMS status reports (financial, delivery, and closure) to reflect actions taken and required. • Reconcile and assist in the closing FMS cases. 5.9 Financial Systems Support: • Support analysis of high-level DTRA requirements aligned to the Business Enterprise Architecture (BEA). • Support DTRA for planning and acquisition of core financial systems/tools, and the integration of this system into DTRA's business architecture. • Provide support to DTRA with participation and analysis related to initiatives such as the Defense Agencies Initiative (DAI). This support will include analysis of the environment and required interfaces in developing an accounting system to support DTRA. • Provide support to DTRA's business modernization efforts through campaign initiatives. • Support systems integration, testing, and validation of DTRA business systems. • Perform other systems integration functions as required in support of the Finance and Accounting Division. • Provide additional systems support for new financial systems and integration as required in support of the Finance and Accounting Division. • Provide support for Systems controls including maintenance of Systems Access Requests (SAR) • Provide routine maintenance and Help Desk support as required for DTRA financial systems to include DAI, CAFRMS, and other tools such as DBRMS, SMART, etc... 5.10 Consolidated Card Function: • Support the operation of a DTRA consolidated card program. • Assist with the development of usage/problem reports; conducting follow-ups; and reporting status. • Gather information necessary for regular metrics reporting to DTRA management. • Assist with obtaining needed services and accounts information with card service providers such as U.S. Bank, Bank of America, General Services Administration (GSA), and Defense Telecommunications Services - Washington (DTS-W). • Assist DTRA management establish and clarify policies and procedures. • Gather information to meet all quarterly and annual reporting requirements. • Gather information and perform analysis to support both internal and external audits. • Maintain necessary files on cardholders, approving officials, and general office files. • Assist in the development and maintenance of written policies under guidance from DTRA management. • Assist with the development and maintenance training programs. • Assist with the opening and closing of accounts as necessary; maintenance of accurate account information; establishing and adjusting credit/cash advance limits to appropriate levels; maintenance of appropriate merchant category codes and blocks; establishing and maintaining cardholder/approving official files. • Assist with providing information on card program options and guidance on policies/procedures. • Assist with the processing of appointment memos for appropriate signature. • Receive requests for account maintenance. • Monitor certified funding necessary for fund control and payments. • Provide necessary delinquent payment and/or statement notifications to cardholders, approving officials, supervisors, and accounts payable activities. 5.11 CBDP Funds Manager Support: • Provide support indistributing CBDP funds received from OSD by appropriation. Accomplish CBDP funds distribution through the DoD Program and Budget Allocation System (PBAS) to designated executing agencies. Maintain documentation to support all Funding Authorization Document transactions. Monitor actions to assure fund control limitations are maintained. • Provide support in planning for and managing the execution of CBDP budgetary resources. • Provide support in managing and maintaining the Joint Service Chemical Biological Information System (JSCBIS) database. Process CBDP funds distribution, reprogramming and realignment actions in JSCBIS. • Process CBDP Military Interdepartmental Purchase Request, Interagency Cost Reimbursement Order, contract, and travel order funding actions in the Defense Agencies Initiative (DAI). Monitor execution status on a monthly basis. • Conduct monthly reconciliation of CBDP data between the PBAS and JSCBIS systems. Identify discrepancies, conduct research and analysis to identify the cause and necessary corrective action, and provide support in implementing corrective actions. • Provide support to and participate in CBDP execution reviews as required. • Participate in periodic JSCBIS system reviews focused on addressing data issues, user needs, and process improvements. • Provide JSCBIS data base administration support to establish user privileges for data access. • Provide CBDP funding information for briefings, reviews, and other information requests, ensuring that data provided is accurate, consistent, and reflects the appropriate budgetary position. • Prepare monthly execution reports for CBDP OSD management. Separate reports are prepared to address 1) the status of CBDP funds executed by DTRA and recorded in DAI; and 2) comprehensive CBDP execution status as reported in JSCBIS. Additional reporting requirements may be required to support management needs. • Provide support in conducting CBDP unliquidated obligation reviews. Conduct comprehensive review and analysis of execution status, and identify recommended actions concerning unliquidated balances. Provide support in implementing approved government decisions concerning resource withdrawal and/or reallocation. 5.12 Program Financial Management Support: • Support the planning, justification, execution, analysis, accounting and reporting of programmatic resource portfolios to support internal organizational management and decision making as well as corporate PPBE and manpower processes and decision making activities. • Provide support in developing programmatic cost estimates; identifying and analyzing resource options and alternatives; and identifying potential tradeoffs to support J-Code and/or Agency management and decision-making. • Support the development and implementation of cost accounting structures, processes, and methodologies to include data collection, reporting and analysis efforts. 5.13 Defense Agencies Initiative (DAI) • Provide sustainment support with respect to DTRA's operation of DAI. This support shall include providing expertise with DAI individual modules, program planning, and support to training and fielding of the DAI system. o Assist with fit gap analysis and operational issues. Analysis of how DTRA business is accomplished with DAI, address gaps as well as the impact of Software Change Requests (SCR), production fixes, new DAI versions or application upgrades such as future Oracle Releases or patches. Impact may include but is not limited to systems, databases, roles and workflow. Monitor/track proposed changes, and conduct research, propose revisions to the application, technical documents, policy and procedures as necessary. o Assist with development and management of Agency specific plans and milestones to include DTRA's Integrated Master Schedule (IMS) o Report on the program's status, risks and issues o Assist with role mapping, user management, and workflow o Develop Agency test plans, test materials (scenarios, scripts) o Participate in design reviews and testing o Provide recommendations on training and help desk support o Assist with development of cutover plans for new releases • Provide help desk support to augment the DTRA DAI Subject Matter Experts (SME) during testing and operations of DAI. This support shall include issue identification, troubleshooting, event escalation, and closure of the problem resolution process in support of DAI. o Update help desk operational manual o Document issues received via phone, email, and in-person in a ticket tracking system provided by the USG o Analyze and resolve the issue o Transfer the issue to the DTRA IT (J6) help desk as needed o Escalate the issue to the DAI PMO (DLA) help desk as needed o Report metrics and recommend focus areas for training o Assist with user account management and reporting o Participate in testing as it relates to the help desk o Assist with workload management and ensure proper personnel coverage during core help desk hours with proper skill set • Train the DTRA DAI users to ensure that they are fully capable of independently accessing and operating DAI for their job functions. This support shall include supplementing the DLA training documents for DTRA specific training and to use for reference after training. The trainers shall work closely with the help desk personnel for account access management and to address subject areas that receive frequently asked questions. o Conduct instructor-led training o Create computer-based training o Assist with user account and responsibility management o Train help-desk personnel o Support updates to the DTRA1 site o Attend or teleconference in to DAI meetings as requested by the customer o Conduct brown bags and other sessions to supplement training, communicate reminders, and announce changes in the system and DTRA processes o Report metrics on training such course and information on number of students 5.14 The contractor shall take any required DTRA or DoD Safety, Security, Information Technology, etc. training that is necessary to use Government computers or to work in a Government building. 6.0 EXPERIENCE AND SKILLS. Contractor personnel shall possess demonstrated expertise in requisite functional disciplines necessary to perform tasks designated in Section 4. In addition, contractor personnel shall have Microsoft Office 2010 (Word, Excel, Access, Project, and PowerPoint) and Visio experience in order to prepare all documents, listings, tables, briefings, and worksheets. 7.0 WORK LOCATION AND TRAVEL. The majority of the tasks shall be performed at Headquarters DTRA in Fort Belvoir, Virginia. The contractor shall attend work sessions, conferences, and in process reviews (IPRs) as required by the government. Duty on some tasks will require the contractor to travel and visit alternate work sites. The Contractor shall provide a detailed estimate of any desired travel in advance to the applicable Task Order Contracting Officer's Representative (COR) in writing via memorandum or email. All travel shall be in accordance with the Joint Travel Regulation (JTR) and all travel shall be approved by the COR in writing via memorandum or e-mail prior to the contractor incurring any travel expenses and prior to departure. Privately owned vehicle mileage may be claimed by the contractor for approved travel and reimbursed separately by the government based upon requirements for travel from the normal duty location to attend required meetings, conferences, and IPRs in the local area. 8.0 GOVERNMENT FURNISHED EQUIPMENT MATERIALS AND PROPERTY. The Government will provide on-site office space, IT equipment, supplies, telephone connectivity, and access to copy machines, printers, and fax machines. 9.0 NON-DISCLOSURE AGREEMENT. The contractor shall sign a non-disclosure agreement (NDA) and shall ensure that all staff assigned to this contract execute and adhere to the terms of the NDA, to protect sensitive information of the government and DTRA. 10.0 SECURITY. The contractor shall possess a TOP SECRET facility clearance granted by the Defense Security Service (DSS). Contractor personnel performing work on this contract shall be U.S. citizens and shall have been granted a minimum of a SECRET security clearance. Contractor personnel will require A TOP SECRET security clearance for some tasks. The Contractor shall comply with all terms of the Security Agreement (DD Form 254), including the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M, and any revisions to that manual. The Contractor's employees performing work at DTRA shall require unescorted entry into work areas wherein special entry controls have been established for the protection of classified information. Before any Contractor employee performs work at DTRA, the Contractor shall verify and submit written proof of security clearance information (Visit Authorization Letter (VAL)) to the DTRA Security Office. The VALs for collateral security clearance shall be typewritten, contain the information specified in paragraph 6-103 of the NISPOM, and be submitted to the DTRA Security Support Branch (Visitor Control). The term of the VAL shall be for the term of the contract. 11.0 DELIVERABLES. Contractor format is acceptable for all reports. The following Contract Data Requirements List (CDRL) items are indicative of CDRLs that may be ordered as required on Task Orders. Requirements may vary on Task Orders. 11.1 The contractor shall provide a monthly Cost and Schedule Status Report not later than 15 calendar days after the end of each month, beginning after the end of the first full calendar month of the Task Order. The Cost and Schedule Status Report shall include total hours expended for the month by labor category and employee and associated costs for each category and employee during the period, and total hours used to date by labor category. The report shall include the schedule status of the program tasks, and any significant accomplishments and/or difficulties during the reporting period. (CDRL A001) 11.2 The contractor shall provide a cost report 90 calendar days prior to the end of the current period of performance to identify any funds on the Task Order that will not be used by the end of the current period of performance, and a cost report 90 calendar days before the end of the government fiscal year (FY) to identify any funds on the Task Order that will not be used by the end of the FY. These reports will be used to identify any funds that are available to be deobligated. (CDRL A002). 11.3 The contractor shall establish, maintain, and comply with a complete Quality Control Plan (QCP) that ensures the requirements of the contract are provided as specified in the Task Order Performance Work Statement. Within 15 calendar days after contract award, the contractor shall submit three hard copies and an electronic copy in Microsoft Word as an email attachment of a comprehensive written QCP to the COR. The COR will return the QCP with any change requests within 10 business days, and the contractor shall submit the final document within 5 business days. (CDRL A003) 11.4 REPORT ON FACILITIES AND EQUIPMENT. The Government will provide the office space and necessary equipment (e.g., work space, telephone, network connectivity, printer access, copiers, and conference rooms) to the contractor personnel. This equipment will remain in the control of the Government and not entered on the Master Government Property List (MGPL). During performance of the Contract, the Contractor may purchase material or equipment using Government Funds [Contractor Acquired Property (CAP)] if approved by Contract Officer. The Contractor shall provide a MGPL. (CDRL A004) DTRA may provide Government equipment to the contractor for use onsite and offsite. The contractor shall comply with the contract clauses for accountability of Government Property in the possession of contractors. The MGPL shall be updated at the time any new equipment is issued to the contractor by the Government. 12.0 GOVERNMENT QUALITY ASSURANCE SURVEILANCE PLAN (QASP). The COR will validate quality of work performed utilizing the government prepared Quality Assurance Surveillance Plan (QASP), Surveillance Checklist, and the contractor prepared QCP. 13.0 APPLICABLE GUUIDANCE. Key guidance documents include, but are not limited to, the Department of Defense Financial Management Regulation (DoD 7000.14R); relevant OMB Circulars and Bulletins; the Joint Travel Regulation (JTR); the Joint Federal Travel Regulation (JFTR); and other DoD and DTRA issuances. Capabilities: Potential sources must have experience and expertise that demonstrates an in-depth knowledge and background in providing financial support services in a performance-based Department of Defense environment. Sources must demonstrate experience and ability to provide an adequate number of cleared personnel, at the Secret level. Microsoft Office 2010 (Word, Excel, Access, Project, and PowerPoint), and Visio experience is required in order to prepare all documents, listings, tables, briefings, and worksheets. Responses: Offerors having the required capabilities necessary to perform the stated requirements are invited to provide information to contribute to this sources sought. Interested offerors should provide within their electronic responses the following: 1. Company name, address, point of contact, telephone number, email address, business size and small business status such as disadvantaged, 8(a), HUBZone, Woman Owned, Minority Owned, and/or Service Disabled Veteran Owned. 2. Ideas/Recommendations for an acquisition strategy to satisfy the stated requirements (e.g. single contract, single award IDIQ, multiple award IDIQ, Statement of Objectives (SOO), Statement of Work (SOW), etc.) Responses shall not exceed five (5) pages in total. Please submit responses to Jill Tayler at Jill.Tayler@dtra.mil, Rachel Cole at Rachel.Cole@dtra.mil, or Kevin Faughnan at Kevin.Faughnan@dtra.mil no later than Tuesday, 14 January 2014 at 1400 hours Eastern Time. DTRA will provide additional information and release draft documents as they become available. DTRA will not entertain ‘one on one' meetings at this time.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/DTRA/DTRA01/AIC-149926881/listing.html)
 

Place of Performance

Address: 8725 John J. Kingman Road, Fort Belvoir, Virginia, 22060, United States

Zip Code: 22060
 

Record

SN03251242-W 20131214/131212235613-d74a00d9917cb38c41f2eb0d724e4f61 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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