SOURCES SOUGHT
R -- PSC - COR/GTM Team Lead, Kabul, Afghanistan - OF-612 Application form - OF-612 Application form pdf format
- Notice Date
- 12/12/2013
- Notice Type
- Sources Sought
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Department of State, Bureau of International Narcotics and Law Enforcement Affairs, Grants, Acquisitions, Procurement and Policy Division (INL/RM/GAPP), SA-4 Navy Hill, South Building, 2430 E Street, N.W., Washington, District of Columbia, 20037, United States
- ZIP Code
- 20037
- Solicitation Number
- PSC-14-014-INL
- Archive Date
- 1/6/2014
- Point of Contact
- Larry S. Parr, Fax: 202-776-8775
- E-Mail Address
-
ParrLS@state.gov
(ParrLS@state.gov)
- Small Business Set-Aside
- N/A
- Description
- OF-612 Application form pdf format OF-612 Application form You have received this "Personal Services Contractor" (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application. COR/GTM TEAM LEAD, - AFGHANISTAN - Kabul, Afghanistan Issuance Date: 12/12/2013 Closing Date: 12/22/2013 SOLICITATION NUMBER: PSC-14-014-INL SUBJECT A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL) The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation. HOW TO APPLY Offeror's proposals shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. Proposals must include the following: 1) Form OF-612 (Completed and signed) 2) Resume 3) Three letters of reference, including contact information 4) Reference the Solicitation Number, on all documents 5) Full Mailing Address and Phone Number Submit all proposals via e-mail or facsimile to the attention of: INL/Larry Parr Email: parrls@state.gov Fax: 202-776-8775 Direct questions regarding this solicitation to: INL/Larry Parr Email: Parrls@state.gov INL will not accept late proposals unless it can be determined DOS mishandled the proposal. 1. SOLICITATION NUMBER: PSC-14-014-INL 2. ISSUANCE DATE: 12/12/2013 3. CLOSING DATE: 12/22/2013 4. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 12 midnight, EST 5. POSITION TITLE: COR/GTM Team Lead, Afghanistan 6. MARKET VALUE: $80,728 - $118,552 (FS-02 Equivalent) 7. PERIOD OF PERFORMANCE: One year from date of award and four option years 7. PLACE OF PERFORMANCE: Kabul, Afghanistan 8. JOB DESCRIPTION: See below STATEMENT OF DUTIES GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR A. BACKGROUND. The position is assigned to the Bureau of International Narcotics and Law Enforcement Affairs (INL), INL Kabul, Afghanistan. The mission of the INL Bureau is to minimize the impact of international crime and illegal drugs on the United States and its citizens through the provision of assistance to foreign governments to develop and sustain law enforcement and rule of law programs. The incumbent serves as the Team Lead for the Contracting Officer's Representative (COR) and Government Technical Monitor Team (GTM) in Afghanistan and is responsible for providing expert advice, guidance, and direction in the management of the team and in the administration of INL support contracts. The Team Lead will report to the INL Director in Kabul, Afghanistan. B. PURPOSE. The purpose of this contract is the provision of the services of a Contracting Officer's Representative/Government Technical Monitor Team Lead to deploy and assist with administering one or more contracts/task orders in Afghanistan. INL/K is responsible for implementing the INL programs in Afghanistan and is composed of management and program personnel focused on their success. One of the functions of INL/K is to manage the COR/GTM Team as they perform their oversight and monitoring activities. The COR/GTM Team provides guidance on contract administrative policies, procedures and other support to the INL/K Director and his management and program personnel. The INL/K COR/GTM team is managed and led by the Team Lead. C. STATEMENT OF WORK 1. GENERAL REQUIREMENTS a. Leads and manages a diverse team of CORs and GTMs in the performance of their duties. b. Provides technical direction to the CORs as required. c. Implement COR and GTM staffing changes as required. d. Prepare analytical staffing and progress reports. e. Provide technical clarifications on contract monitoring and oversight issues f. Works closely with INL stakeholders and the CORs to analyze program needs for contractor support, as well as to define and document scopes of work, plans, schedules, site-specific considerations, work requirements, milestones, and operational activities for a variety of support contracts. Advises program managers in developing clear, accurate, and detailed contractual requirements. g. Represents INL interests and priorities when coordinating contract administration efforts among multiple federal agencies and organizations both internal and external to DOS that are involved with, supported, or affected by INL contracts. h. Facilitates the flow of accurate and timely information among stakeholders, including organizing, hosting, and documenting meetings. i. Coordinates with the COR, program/project officers and designated contractor representatives on all technical matters that arise in the administration of the assigned task orders. Provides clarifications with regard to contract technical requirements, including inspection, testing, and acceptance procedures. j. Maintains constant cognizance with respect to technical compliance with contract terms and conditions on the part of contractors. k. Monitors contractors' progress and performance to assure compliance with all contract terms and conditions. Provide leadership and direction to the CORs and program/project officers to ensure that rigorous surveillance of contractor activities is being exercised. Visits contractor work sites to provide guidance and resolve issues as needed. Reviews, evaluates, and documents contractor performance in relation to contract requirements, including conducting progress reviews and providing appropriate approvals. Prepares progress reports in conjunction with contract milestones, updates plans and schedules as needed and ensures that the results of all projects administered by INL support the achievement of the bureaus goals and objectives. l. Secures/Recommends approval, if required, for deviations from approved budgets, plans, schedules, and scopes of work, and documents the changes accordingly. m. Reviews and approves contractor invoices for assigned contracts and task orders. Conducts analyses of contractor spending trends to ensure compliance with spending plans to anticipate potential funding issues and initiates action to promptly resolve funding issues. n. Approves contractor procurement requests within the authority delegated by the CO. Serves as property administrator for the assigned contracts. o. Identifies and recommends solutions or corrective action to resolve any problems that interfere with contract progress and with the completion of projects according to contract requirements. In those cases where problems cannot be resolved within the incumbent's scope of authority, makes recommendations to INL management and the CO/COR on appropriate corrective actions and implements those actions upon approval. p. Develops, implements and ensures compliance with contract administration processes, including invoice submission/review, payment authorization, verification of receiving reports, quality assurance/surveillance, deliverables receipt and acceptance, project file and COR contract document maintenance. q. Oversees the development and implementation of a series of contractor and reports that ensure a regular flow of management information regarding contract activities among all concerned parties, including contractors, program offices/officers, and INL's senior management team. Serve as a technical advisor to INL and Embassy management on performance requirements, contract terms and conditions. Provide assessments of contractor progress as requested. r. Performs other related duties as assigned. 2. TEAM LEAD SPECIFIC DUTIES AND RESPONSIBILITIES The Team Lead position the duties and responsibilities shall include the following: a. Direct management of a diverse team of CORs and GTMs performing their duties both at the Embassy and at US Government contractor locations country wide. b. Implement staffing changes as required by re-deploying team members in response to task order oversight need changes. c. Develop a strategic plan for the team for 2015 and beyond. d. Balancing the workload of the team members. e. Promote free and open communication between all members of the team. f. Be the "voice of the team" to INL Management keeping them updated on team activities. g. Taking into consideration any travel restrictions, maximize COR and GTM "time in the field" performing their duties. h. Travel with the CORs for contractor visits and assist in the performance of their duties as required to maintain their "boots on the ground" knowledge. i. Resolve team employee issues, complaints and/or grievances. j. Prepare analytical reports on the contractor/contracts to INL/K management. k. Review the COR monthly reports l. Give technical clarification as to the meaning of the specifications, including inspection, testing, and acceptance procedures to the GTM when the COR is absent. m. Audit each of the COR files on a regular basis for conformance to the CO's requirements. n. Perform twice per year employee performance audits and provide constructive feedback to the employee. o. Prepare status reports of the contracts as required by INL/K Management. p. Assist the COR in mitigating problems or issues between the different programs/contractors as required. q. Ensure consistency across the COR/GTM team as they are provide guidance to each of the Contractors in evaluating their performance. r. Assure each COR and GTM maintain their FAC-COR certifications. s. Create and implement a continuing education plan for the CORs and GTMs to expand and improve their contract monitoring and oversight skills to include the FAR. t. Create and implement training for the CORs and GTMs when each new task order is assigned to provide a seamless transition from the old to the new. u. Monitor the Quality Assurance Surveillance Program to assure its full implementation and completeness. v. Monitor the Corrective Actions to confirm all are resolved in a timely manner. w. Develop the plans and strategies necessary to provide seamless contractor oversight and monitoring and to mitigate the related risks in post conflict countries when are under transition. x. Be the main point of contact with INL/K Management on INL contract issues and requirements. y. Liaison with other US Government agencies, Host government officials and the implementing Contractors. z. Coordinate with the CORs on all major technical matters which may arise in the administration of their delegated contract assignments. aa. Know and understand the terms and provisions of the contracts assigned to the team. bb. Know the scope and limitations of the Team Lead's authority. cc. Protect privileged and sensitive procurement information. Physical Demands The work requires the ability to travel to and from several remote areas. The work requires an above average resistance to fatigue and physical hardships. Successful completion of a State Department Class 1 unrestricted medical exam is required. Extended assignments to remote program sites will be required, necessitating the ability to walk medium to longer distances (hundreds of yards or more) on generally irregular dirt or stone surfaces, in both hilly and flat terrain. Additionally, those undergoing medical treatment or taking certain medicines that limit their physical or mental abilities may find it difficult to adhere to the limitations recommended by their physician(s). Travel on helicopters and/or cargo-oriented fixed wing aircraft may also be required. Those with ear or other problems, who do not easily adapt to pressurized environments or higher but non-pressurized environments, will find the travel requirements of these positions difficult. Climate conditions are also a factor. Work is often done in extremes of cold and heat, in dusty and windy environments, and frequently outdoors. Those with circulation problems or difficulties adapting to climate extremes or extremely dusty environments will find this aspect of the work difficult and may not be capable of passing the State Department required medical exam. D. POSITION ELEMENTS Supervisory Controls: The Team Lead carries out duties on behalf of the CO, but reports to the INL Director at Post. The incumbent's actions, decisions and recommendations are reviewed on the basis of demonstrated professional judgment, results achieved and conformance with appropriate laws and regulations. The period of performance will be one year from the date of award with four option years. Level of Effort: Hours for this full-time position will be the core hours of U.S. Embassy Kabul: 8:30am to 5:30pm Sunday through Thursday with a minimum of fifty-five hours per week. Travel and Position Location: The position is located at the US Embassy, Kabul, Afghanistan. Frequent travel in and around the country is likely. All movements within Afghanistan will be covered by the U.S. military and/or INL air wing and motor pool assets, and all travel outside of Afghanistan will be covered by commercial airlines. Pre-deployment support for the Afghanistan-based Advisor: The advisor will be required to attend four (4) weeks of basic familiarization training at the Foreign Service Institute in Washington D.C. prior to deployment or provide evidence of attending this training within the past five years. Life Support: Life support for the Team Lead will be provided by other USG service providers and is not to be included in this task order proposal. INL/INL Kabul will provide the incumbent with access to the Embassy compound. The incumbent will have access to hardened and/or regular cars (exact type will be dependent on the security situation) from motor pool for transportation. Housing will be assigned through the Embassy's PRT Office in coordination with INL and the PRT Commander. E. MINIMUM QUALIFICATIONS 1. U.S. citizen, capable of attaining and maintaining requirements for a State Department Secret security clearance. 2. A Bachelor's Degree from an accredited institution; or at least 15 years' professional work experience. 3. A total of fifteen years' professional work experience, of which three years should be directly related to performing functions in program management and/or contractor oversight. Experience in a post conflict country a plus. 4. Excellent interpersonal skills. 5. Must be highly organized and able to manage multiple projects concurrently. 6. Work experience in managing a diverse team of 8 employees or greater in a post conflict country. 7. Training or experience in contract administration principles, policies, regulations and procedures and have a current or able to obtain a FAC-COR Level III certification. 8. Experience in invoice auditing and validation. 9. A demonstrated knowledge of the FAR. 10. Superior administrative and management skills. For example: a. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. b. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. c. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. d. Coordination -- Adjusting actions in relation to others' actions. e. Judgment and Decision Making -- Considering the relative costs and benefits of potential actions to choose the most appropriate one. f. Negotiation -- Bringing others together and trying to reconcile differences. 11. Superior communication and interpersonal skills. For example: a. Superior writing. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. b. The ability to communicate information and ideas orally so others will understand. c. The ability to listen to and understand information and ideas presented through spoken words and sentences. d. Active Listening -- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. e. Writing -- Communicating effectively in writing as appropriate for the needs of the audience. F. EVALUATION CRITERIA Meets minimum requirements for Team Lead ______ YES ______NO FACTOR 1 - Demonstrated the ability to manage a diverse team of employees in a post conflict environment. 25 Points FACTOR 2 - Has specific experience in performing the duties of a COR or GTM in providing contractor oversight on high dollar contracts, ensuring contractor requirements are being fulfilled per the Statement of Work and other deliverables. Include the level of FAC-COR certification achieved. 20 Points FACTOR 3 - Has specific experience in evaluating and documenting contractor performance, especially through a well-developed Quality Assurance Surveillance Plan (QASP). Where? When? 20 Points FACTOR 4 - Has demonstrated comprehensive understanding of contract administration principles, policies, regulations and procedures. 10 Points FACTOR 5 - Has demonstrated comprehensive understanding and application of the U.S. Federal Acquisition Regulations (FAR). How? 10 Points FACTOR 6 - Has knowledge of Department of State INL programs and experience working programs or projects in an austere or post-conflict environment. How? 10 Points FACTOR 7 - Demonstrated ability to write and speak effectively in order to effectively and skillfully negotiate with senior government and industry officials, and be adept in presenting positions in written form. 5 Points G. COMPENSATION For award, INL will negotiate for this contract based on the following: • Entry-level salary is at Step 1 of the grade range assigned to solicitation • Consideration given for experience relevant specifically to the solicitation requirements • Level and extent of experience dictates the salary level within the grade range H. ETHICS REQUIREMENTS This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quoters must advise the congnizant Contracting Officer if they have personal conflict or interest, such as a financial convlict, that would prevent them from either meeting the requirements of the clause entitled, "Post-Award Ethical Responsibilities of Personal Services Contractors", or otherwise objectively performing their contractual duties upon contract award. "Post-Award Ethical Responsibilities of Personal Services Contractor" - This is a personal services contract as defined in FAR2.101. The contractor shall be subject to the same ethical requirements and responsibilities as a member of the Civil Service or Foreign Service, including but not limited to the Standards of Ethical Conduct for Employees of the Executive Branch, 5CFR part 2635 and employee Responsibiliies Abroad, 3 FAM 4120. The contractor is required to complete and file the appropriate financial disclosure form, either form OGE-450, Confidential Financial Disclosure Report, or form OGE 278, Public Financial Disclosure Report, with the Department of State Ethics Office (L/Ethics) within thirty (30) days of the contract award if the position is one designated for filing. I. BENEFITS & ALLOWANCES AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES BENEFITS • Employee's FICA Contribution • Contribution toward Health and Life Insurance • Pay Comparability Adjustment • Annual Increase • Eligibility for Worker's Compensation • Annual & Sick Leave • 401K Plan ALLOWANCES • Temporary Quarters Subsistence Allowance • Living Quarters Allowance • Post Allowance • Supplemental Post Allowance • Separate Maintenance Allowance • Education Allowance • Education Travel • Post Differential • Payments during Evacuation/Authorized Departure • Danger Pay
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/INL/INL-RM-MS/PSC-14-014-INL/listing.html)
- Place of Performance
- Address: AmerEmbassy Kabul, Afghanistan
- Record
- SN03251235-W 20131214/131212235610-15f9be1b6b6fa1fb8af988c9a7735d85 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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