SOLICITATION NOTICE
X -- Yellow Ribbon Conference and Lodging for the Colorado Army National Guard - Synopsis/Solicitation
- Notice Date
- 12/11/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Colorado, Attn: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, Colorado, 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-14-T-0014
- Archive Date
- 1/10/2014
- Point of Contact
- Paul P Grieder, Phone: 720-847-8002
- E-Mail Address
-
paul.p.grieder.civ@mail.mil
(paul.p.grieder.civ@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- Requirements This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. The Colorado Army National Guard intends to award a firm-fixed price contract. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ). This document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-60. Items must comply with the Federal Acquisition Regulation, Subpart 25.1 Buy American Act- Supplies and Subpart 25.4 Trade Agreements (http://www.acquisition.gov/far/index.html). This procurement is 100% small business set aside. The NAICS code for this service is 721110. The small business standard size is $30 million. Third party vendors are required to have a representative on-site to monitor contract terms and need to be present. POC needs to be identified in quote The Yellow Ribbon Program for the Colorado Army National Guard (COARNG) is seeking quotes for an event to be held 24-16 January 2014. The facility must be a full service hotel and provide rooms and meals at the government rate. The location must be in a mountain environment outside the Front Range metro areas (not within 50 miles of the Denver metro area). Examples include; Frisco/Silverthorne, CO area or Cheyenne Mountain area of Colorado Springs. Subject to the availability of funds. Requirements: Offers will be evaluated as best value to the COARNG with lowest price a key factor. CLIN 0001 Hotel Rooms. Approximately 70 rooms for 24 and 25 January 2014 with free parking. An additional 15 rooms for 24 January 2014 and 30 rooms for 25 January need to be available for participants to pay individually. Room rate should be at the government per-diem rate. CLIN 0002 Conference Room. For approximately 200 on 24 January from noon to 26 January 2014 until 5 pm. Room set up with round tables for 6 to 8 personnel. Four (4) 6-8 foot tables to be outside the main doors of the conference room for sign-in/registration. WiFi included in the room cost. Continuous beverage service of lemonade, fruit juice and water during the event. Cost to be included in the room rate. CLIN 0003 AV Support for CLIN 0002. Podium, LCD projector and white screen with remote and sound system with one wireless microphone and one lavaliere. Wiring patches included to incorporate a laptop with the LCD projector and sound system. AV support needs to be in place by noon on 24 January for rehearsals. CLIN 0004 Meeting Room. Meeting space for 75 adults' set-up in a theater style. From noon on 24 Jan until 5 pm on 26 January. CLIN 0005 AV Support for CLIN 0004. Basic sound system with two wireless microphones. CLIN 0006 Breakout Rooms. Four (4) rooms with theater seating for 25 in each room from noon until 10pm on 24 January. Two (2) rooms with theater seating for 25 from 7 am 25 January until 5 pm 26 January. CLIN 0007 Board room (War Room). Room for event staff meetings, up to 15 personnel, and minimal storage from noon on 24 January until 5 pm 26 January 2014. Complimentary Wi-Fi included in the room cost. CLIN 0008 Meeting Rooms, 3 each. Three (3) rooms from noon 24 January 2014 until 5 pm 26 January 2014 for approximately 25 youth's. Rooms must be in close proximity to each other with one room at least about 2,000 sqft. Snack services for the duration of the rental period. Self-service snacks for each room to include goldfish crackers, assorted sliced fruit, cookies, brownies, lemonade and water. Snack service cost is to be included in the room cost and not to exceed the incidental fee. CLIN 0009 Suites, 5 each. On 24 January from 5 pm until 9 pm. 25 and 26 January from 8 am until 5 pm to be used for child care for approximately 33 children ages 0-5 years old. Each suite needs to contain a small kitchenette with a refrigerator and microwave. Suites need to be in close proximity to each other. CLIN 0010 Breakfast Buffet. Breakfast buffet for approximately 185 personnel (143 adults and 42 children/youth) on 25 and 26 January from 8 am to 9 am set up in the common area by the conference room. Provide a selection of eggs, sausage or bacon, fresh sliced and whole fruits, assorted breads, pastries and muffins, coffee, tea, hot chocolate, orange juice and apple juice to be provided at the government rate. CLIN 0011 Lunch Buffet. Lunch buffet for approximately 200 (143 adults and 57 children/youths) on 25 January 2014 from 1100 am until 1 pm and set up in the common area by the conference room. Menu to include a salad with dressing choices, main course with two choices, bread, desert, lemonade, iced tea and water to be provided at the government rate. CLIN 0012 Table Service Dinner, 143 each. **Vendor is to notify event staff on when to vacate the conference room, CLIN 0002, in order to set the room for dinner. ** Table service dinner on 25 January 2014 from 6 pm until 9 pm. Room set with round tables for 6-8 personnel. Menu to include a salad with dressing choices, main course with two choices, bread, desert, lemonade, iced tea and water to be provided at the government rate. Provide cash bar services. Three (3) rectangular tables with linen to be set up for award displays. One small table with white linen and full place setting for the POW/MIA display. AV set up in CLIN 0003 to remain. CLIN 0013 Children/Youth Dinner, 57 each. Children friendly meal to consist of foods such as chicken fingers/hamburgers/pizza/fries, fruit vegetable sticks drinks and desert (no soda or caffeine) Government per diem rates can be found at http://www.gsa.gov/portal/category/100120 for lodging and meal allowances. For the meal breakdown go to http://www.gsa.gov/portal/content/101518. After the RFQ closing date and prior to award, the COARNG will make an appointment to review/inspect the hotel and facilities. All taxes, fees, or gratuities are to be included in the meal, beverage costs. Final numbers of adults and children/youths will be provided no later than 17 January 2014 and should be within plus/minus 5%. The point of contact will provide a sign-in sheet with the names of authorized participants. All quotes must include Cage Code, DUNS number, and Tax Identification number. The following Provisions and Clauses apply to this acquisition The provisions at FAR 52.212-1, Instructions to Offerers-Commercial, applies to this acquisition. There are no addenda to this acquisition. The provision at FAR 52.212-2, Evaluation-Commercial Items, applies. The Government will award a contract resulting from this solicitation to the responsible offeror whose conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers; Best value to the COARNG, lowest Price Technically acceptable and Past Performance. Offerers should include a completed copy of the provisions provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, if applicable. The clause at FAR 52.215-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders-Commercial Items, applies to this acquisition and the clauses listed at the end of this RFQ apply. 52.202-1 Definitions JAN 2012 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-7 Anti-Kickback Procedures OCT 2010 52.204-3 Taxpayer Identification OCT 1998 52.204-6 Data Universal Numbering System Number DEC 2012 52.204-7 Central Contractor Registration DEC 2012 52.212-1 Instructions to Offerors--Commercial Items FEB 2012 52.212-2 Evaluation - Commercial Items JAN 1999 52.212-3 Offeror Representations and Certification--Commercial Items DEC 2012 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items JAN 2013 52.216-24 Limitation Of Government Liability APR 1984 52.216-25 Contract Definitization OCT 2010 52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010 52.222-41 Service Contract Act Of 1965 NOV 2007 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-6 Drug-Free Workplace MAY 2001 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011 52.225-1 Buy American Act--Supplies FEB 2009 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. DEC 2012 52.232-1 Payments APR 1984 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003 52.233-2 Service Of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.243-1 Changes--Fixed Price AUG 1987 52.244-6 Subcontracts for Commercial Items DEC 2010 52.247-34 F.O.B. Destination NOV 1991 52.252-2 Clauses Incorporated By Reference FEB 1998 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 Closing date and time for this RFQ is Thursday, 26 December 2013 at 5:00pm MST. This RFQ will be posted on FedBizOps for 16 days. All quotes must be received electronically to paul.p.grieder.civ@mail.mil by the closing date and time. All responsible quotes received by the closing date and time will be considered for award. Paul Grieder Contract Specialist USPFO-CO Procurement and Contracting Office 660 S. Aspen, Bldg 1005, MS#66 Buckley AFB Aurora, CO 80011 Office: 720-847-8002 Email: paul.p.grieder.civ@mail.mil
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