SOURCES SOUGHT
V -- Airt Transportation services between Memphis: ANC-SJU-HNL on December 18, 2013 - Request for Quote
- Notice Date
- 10/16/2013
- Notice Type
- Sources Sought
- NAICS
- 481112
— Scheduled Freight Air Transportation
- Contracting Office
- United States Postal Service, Transportation Purchasing, Transportation Purchasing (HQ), 475 LEnfant Plaza SW Room 4900, Washington, District of Columbia, 20260-6210, United States
- ZIP Code
- 20260-6210
- Solicitation Number
- 12_18_2013
- Archive Date
- 11/9/2013
- Point of Contact
- Cheryl R Brazil, Phone: 202 268 2096, Erika V. Ramriez, Phone: 2022686150
- E-Mail Address
-
cheryl.r.brazil@usps.gov, erika.v.ramirez@usps.gov
(cheryl.r.brazil@usps.gov, erika.v.ramirez@usps.gov)
- Small Business Set-Aside
- N/A
- Description
- Request for Quote: Air Transportation Service for December 18, 2013. Attachment 3 - Data Entry Instructions Attachment 2 - Personnel Screening Attachment 1 - Service Schedule for December 18, 2013 Pricing Matrix Template to be used for submitting quote Sources Sought Notice - Request for Quote (RFQ) USPS Transportation Category Management Center Washington DC Air Transportation Service December 18, 2013 In accordance with the Postal Service's Supplying Principles and Practices, the Postal Service is issuing a request for quote (RFQ) as a source sought notice. This is an invitation for potential suppliers to submit price quotes for providing air transportation, ground handling and deicing services for the peak offshore operation. The dedicated offshore operation will provide point-to-point air transportation service, defined as round trip transportation on Wednesday, December 18, 2013 between Memphis, Tennessee (MEM), and two of following destinations: Anchorage, Alaska (ANC), Honolulu, Hawaii (HNL), and San Juan, Puerto Rico (SJU). Attachment 1, Service Schedules, of the resultant contract will contain the finalized schedules for these flights. This does not imply a commitment to acquire the services from any responding supplier. An RFQ provides the Postal Service with useful information to further assess innovative solutions and a better understanding of how the requirement can best be met. Your quote for the service should be submitted using the attached Pricing Matrix Template by no later than Friday, October 25, 2013 at 5:00pm EST. Please submit your quotes via email to: Erika Ramirez Purchasing and Supply Management Specialist Erika.v.ramirez@usps.gov 202-268-5846 Scope of Service The supplier will provide Aircraft, Crew, Maintenance, and Insurance (ACMI), ground handling, deicing and related support services, including customer support and provisions for recovery. The Postal Service or its agent will provide terminal handling support services of mail unless otherwise specified. The Postal Service will provide fuel necessary to complete contracted routes. Payment reconciliation for fuel usage will occur after the period of performance is completed. Period of Performance The period of Performance will be Wednesday, December 18, 2013. Aircraft Based on the projected demand, the Postal Service requires a total of two 747 freighter aircraft or two aircraft that can transport 130,000 pounds each. The contracted aircraft will operate as fully dedicated aircraft during the date and hours of operation as specified within the Service Schedule(s) (Attachment 1). The aircraft must be available for loading and unloading per the times stated within the Service Schedule(s). The type, quantity, and tail number of the aircraft will remain fixed for the entire term of the contract, unless a change or modification is approved by the contracting officer. The proposed dedicated aircraft for this operation will be required to carry mail up to the limit of the aircraft's lift capacity. The supplier must be able to transport all classes and types of mail up to the maximum published weight limit. The supplier must maintain all aircraft in compliance with Federal Aviation Regulations as applicable to the type of certificate for aircraft provided, (for example, Part 121, subpart L) as applicable, and all other applicable U.S. Government regulations. The supplier is completely and exclusively responsible for the safety and maintenance (and all applicable maintenance costs) of aircraft. The supplier must provide fully trained and qualified flight crews who are certified under FAR 121 regulations to operate all flights. The supplier must comply with all Federal and local noise abatement restrictions at airports served, including alternate landing sites. The supplier will acquire all landing slots and pay all parking and landing fees at each air stop and the alternate landing sites used in the performance of duties under this contract. The supplier shall maintain operating capability at one alternate landing site for each airport. Replacement Aircraft The supplier must have the availability of one replacement aircraft capable of transporting 130,000 pounds per trip and crew to recover the service within 6 (six) hours of the scheduled departure time of the grounded aircraft. For example, if the aircraft is scheduled to depart at 1700 and becomes inoperable, then a replacement aircraft should be in place by 2300. In addition, the supplier will be required to work an agreed upon schedule to ensure all trips are returned to original service schedules within 24 hours. Fuel The Postal Service has implemented a fuel purchase program and intends to purchase aviation fuel for aircraft operated under the provisions of this contract. The supplier is required to obtain fuel from the designated source available at each location as specified. If, for any reason, the Postal Service is unable to obtain fuel, the supplier will be responsible for obtaining and uploading all aviation fuel necessary to operate the aircraft. Upon notification, the supplier will become responsible for any and all costs associated with aviation fuel and its upload into the aircraft. In the event of this change in requirements, the Postal Service and the supplier will re-negotiate the terms and conditions of the contract to provide for reimbursement of fuel costs. Deicing The supplier will provide deicing services at the ANC and MEM air stops (as applicable.) Delivery 1. The air transportation supplier will make mail available for unloading by the supplier's designated agent or the Postal Service, from the aircraft by opening aircraft cargo doors. For purposes of performance measurement, delivery will be defined through the following events: • Aircraft Arrival: defined by the "block in" time • Available for Unload: defined by the time the cargo door is opened and the aircraft is available to the ground handler personnel to safely enter aircraft • Unload Complete: defined by the time the last container or piece of mail is removed from aircraft • Mail Delivered: defined by the time the final piece or unit of mail is presented to the designated delivery point as specified in this document or Service Schedule. • All mail must be delivered at or before the scheduled delivery time. The air transportation supplier must not impede the ground handling operations. 2. The Postal Service expects the supplier to provide a high level of on-time performance so that the Postal Service can provide timely delivery of mail to its customers. The supplier's daily operational performance will be considered in determining service reliability and for purposes of renewal and future contract awards. Division of Operational Responsibilities Air Transportation Supplier: The air transportation supplier must cooperate and work collaboratively with the Postal Service or its agents and, where appropriate, the terminal handling suppliers to ensure optimal performance throughout the entire operation. Functional responsibilities will be divided as follows: The air transportation supplier must: • Provide aircraft for air transportation line haul service • Operate aircraft in order to transport mail between air stops specified in this document and Attachments • Schedule fueling with plane agent • Provide deicing services in ANC and MEM (as applicable) • Provide ground handling services in ANC, HNL, MEM, and SJU (as applicable); and will be responsible for other aspects of ramp operations, including: o Unlocking and opening the aircraft main cargo door o Download/Upload of aircraft o De-icing o Approval and acceptance of load plan o Maintenance and preflight inspection o Closing and locking the aircraft main cargo door o Crew transport to and from aircraft o Providing a tail stand for the aircraft, if necessary o Providing an air start if necessary o Providing for Ground Power Unit (GPU) services, if necessary, for service beyond loading and unloading or other services required by the Postal Service o All Lavatory, water and other related services o Entering required data elements into computer software program, CORE Transport Technologies, Inc. • Provide drayage service from HNL airport to: HNL P&DC Air Cargo Unit 3600 Aolele St Honolulu, HI 96820 • Prepare flight plans, and provide other support services necessary for the safe and efficient operation of the aircraft • Open cargo doors of aircraft and permit containers to be loaded onto the aircraft main deck, and mailbags and parcels (i.e., loose load mail) to be loaded into the lower cargo compartments of the aircraft • Provide adequate staffing to operate aircraft, and manage its flight operation • Provide adequate crew in order to prevent flights from being delayed due to lack of crew hours • Assign an individual fully dedicated to the Postal Service as a contact person • Notify ground handling supplier's load planner of the aircraft registration number and total payload available for the aircraft assigned to each route • Approve the completed load plan prepared for each aircraft by the ground-handling supplier • Provide a Loadmaster support for each aircraft provided • Communicate via the CORE system each time an event causes an impact of 15 minutes or more to the flight schedule. The supplier must input the data into the CORE system immediately after becoming aware of the event. In addition, for flights involving a Memphis, TN, arrival or departure, the supplier must notify the local Memphis, TN, Postal representative. Contact information will be provided upon contract award • Inform the ground-handling supplier of any and all aircraft schedule changes or delays which could affect incoming and outgoing traffic, including, but not limited to, maintenance, repair, and de-icing requirements The Postal Service will not be responsible to provide crew lounge or lavatory services at any air stop. Special Note - Ground Handling and Deicing: If the air transportation supplier's de-icing and ground handling services proposal is not deemed to offer the best value to the Postal Service, price and other factors considered, the Postal Service will provide the de-icing and ground handling services through its agents. In this case, the air transportation supplier will not be responsible for providing ground handling or de-icing services, but will be expected to cooperate with the Postal Service's agents. Service Requirements The service frequency is defined within the Service Schedule for each origin and destination segment. The air transportation supplier may be requested to provide service beyond the scope of the Service Schedule frequency, during the remaining term of the contract. Additionally, the air transportation supplier may be required to divert its aircraft as a result of unforeseen circumstances beyond the control of either party. In the event of such diversion, the air transportation supplier will operate at the mutually agreed upon pre-negotiated rates per block hour multiplied by the substantiated and agreed upon block hours necessary to provide the diversionary service. Schedules The flight schedules accepted by the Postal Service will become the contractual schedule of operations and will remain fixed for the term of the contract. This includes the aircraft types, quantity, and tail-numbered aircraft, which are proposed. The supplier must not arrive later than, nor depart earlier than, the times in the agreed upon schedule (Attachment 1) unless specifically authorized by the contracting officer. Trip Cancellation If the contracting officer orders a cancellation of any of the scheduled/optional flights, the supplier will be compensated based on the pre-negotiated cancellation rates. A scheduled segment trip may be canceled by the contracting officer if the supplier's previous flight's non-compliant performance of service results in a "domino-effect" situation causing an inability of the supplier to meet the Postal Service's requirements for remaining flights. In the event of this reason for a Postal Service ordered trip cancellation, the air transportation supplier will not be compensated for service that was canceled. Security The supplier will have the responsibility to establish, implement, administer and maintain a security program that encompasses all facets of the operation and meets all Federal Aviation Administrations (FAA), Transportation Security Agency (TSA), Customs and Border Patrol (CBP), and local airport authority requirements regarding airport security. The Postal Inspection Service has the right to conduct inspections at any time. Further, the supplier must cooperate fully with any security program implemented by the ground or terminal handling supplier stated within this contract or applicable through Postal regulations that complies with applicable FAA and local airport authority requirements regarding airport security or that provides for security of mail while in the supplier's custody and control. The air transportation supplier will exercise due diligence to ensure the mail entrusted to them receive proper security by the employees. See Attachment 2 Personnel Screening. Air Transportation System Support The Postal Service intends to implement the use of the "Aircraft Schedule Alerting System (ASAS)" operated by CORE Transport Technologies, Inc. (CORE) for computer-assisted management of air transportation and associated activities for this contract. The purpose is to monitor mail volume flows; establish an historical record of mail transport events; identify irregularities; recommend assessments; and certify mail handling and transportation flow events for payment. This will be achieved by: (a) linking real-time flight information with pre-flight loading and post flight unloading information; (b) proactively notifying appropriate staff (Postal Service and third party contractors) of schedule anomalies that require management intervention; and (c) linking this data with contractual data to calculate budgetary impacts. The supplier will be required to perform all CORE data entry functions as specified in the document attached to this contract. See Attachment 3 Data Entry. FAA and Local Airport Authority Requirements The supplier must comply with all lawful requirements of FAA and local airport authorities. This includes, but is not limited to, reporting flight schedules, weight and balance compliance, noise abatement, ramp access restrictions, de-icing procedures, landing restrictions, and other matters within the jurisdiction of such authorities to include liability insurance.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USPS/TP/NMTP/12_18_2013/listing.html)
- Place of Performance
- Address: Memphis, Tennessee, Anchorage. Alaska, San Juan, Puerto Rico and Honolulu, Hawaii, United States
- Record
- SN03216454-W 20131018/131016234015-99d73fb899e1c48583cac83b594e1f2d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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