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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 11, 2013 FBO #4309
DOCUMENT

99 -- Concrete Graveliners, Biloxi National Cemetery - Attachment

Notice Date

9/9/2013
 

Notice Type

Attachment
 

NAICS

327390 — Other Concrete Product Manufacturing
 

Contracting Office

Department of Veterans Affairs;NCA Contracting Service;75 Barrett Heights Rd. Suite 309;Stafford VA 22556
 

ZIP Code

22556
 

Solicitation Number

VA78613I0391
 

Response Due

9/16/2013
 

Archive Date

11/15/2013
 

Point of Contact

David Dixon
 

E-Mail Address

al
 

Small Business Set-Aside

N/A
 

Description

Synopsis: This announcement constitutes a Sources Sought Notice. This is not a Request for Quote (RFQ) or a Request for Proposal (RFP). This announcement is for information and planning purposes only and is not to be construed as a commitment by the government, implied or otherwise, to issue a solicitation or award a contract. The Department of Veteran Affairs, National Cemetery Administration, is seeking qualified sources to furnish (F.O.B. Destination), all necessary labor, material, equipment and supervision to perform supplying, delivering and installation of concrete grave liners at the Biloxi National Cemetery, 400 Veterans Avenue, Biloxi, MS 39535-4968. The purpose of this notice is to determine interest and capability of potential qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small-Businesses (VOSB), and Small Businesses relative to the North American Industry Classification code (NAICS) 327390 Other Concrete Product Manufacturing. The Small Business Size Standard is 500 employees. GENERAL REQUIREMENTS The contractor shall provide all labor, materials and transportation necessary to fabricate, deliver and install Type I - Concrete Vaults, Style 1 - Box with separate Flat Lid at Biloxi National Cemetery, in accordance with the requirements of GSA Commercial Item Description, No. A-A-30194 (Attachment - A). It is the Contractor's responsibility to keep pace with Burial & Graveliner Installation activities of the Biloxi National Cemetery. The Contractor shall install the graveliner at least 30 minutes prior to burial services and shall remain on site and in close proximity to NCA excavation crews until all graveliner covers are in place. Normally several crews are used daily for excavations which shall result in graveliners being installed at different Sections of the cemetery. Biloxi National Cemetery uses grave sites measuring 6'x10' in new burial Sections and 4'x8' in older established burial sections of the cemetery. This shall require exact preciseness in placement of all graveliners. Grave depths are generally 5 feet deep, but may occasionally exceed 5 feet. Placement of Orders: Orders for concrete Crypts / Grave Liners at Biloxi National Cemetery will be placed by the COR or designee. Orders may be faxed to the contractor at the COR's discretion. Inside Dimensions: Small Graveliner:58 inches by 20 inches by 18 inches - (58" X 20" X 18") Medium Graveliner:86 inches by 30 inches by 24 inches - (86" X 30" X 24") Oversized Graveliner:90 inches by 32 inches by 26 inches - (90" X 32" X 26") Extra Large Graveliner:92 inches by 36 inches by 28 inches - (92" X 36" X 28") Inscriptions: Date of manufacture shall be inscribed on both box and lid. Should be visible from the end of the box and lid. Metric Products: Products manufactured to Metric Unit dimensions (centimeters / kilograms / metric ton) shall be conducted on an equal basis with those manufactured to Imperial Unit dimensions (inch / pound) units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met. (Note: If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request shall be made to the VA Contracting Officer, in conjunction with the COR, who will accept or reject the product). Packaging & Marking: Grave Liners shall be palleted or otherwise prepared for shipping in accordance with the Commercial Item Description (CID) No. A-A-30194 (See Attachment A). Grave Liners and lids shall be marked in accordance with the CID. (See Inscriptions). Storage-Rejection: Four(4) units will be allowed to be stored on the cemetery grounds. All damaged or rejected units shall be removed, without exception, from the cemetery grounds by the end of each month. All rejected units will be indicated and marked in such a manner as mutually agreed upon by the Contractor and the COR. INSTALLATION All installations normally associated with the placement of the Grave Liners shall be the contractor's responsibility. Sufficient manpower and equipment shall be provided by the contractor for the safe, acceptable and timely installation of the units. Contractor's equipment and operating procedures must meet all OSHA AND DOT requirements. The National Cemetery will not provide employees to assist with the installation. The installation of the Grave Liners requires a sufficient crew to lower the Grave Liner into the grave as not to cause a cave-in. If a cave-in results, the contractor shall be responsible for making repairs and correcting deficiencies. When lowering the Grave Liner, the contractor shall keep the liner level at all times preventing it from going side to side as well. Contractor shall assure that Grave Liners are properly guided into the grave. Grave Liners shall be visually spotted and placed in accordance with grave site alignment. The Cemetery reserves the right to determine what constitutes an acceptably placed unit in accordance with placement requirements. Removal, replacement or corrective work resulting from negligence by the Contractor shall be corrected at no additional cost and shall not interfere with the normal performance of the contract. Corrective work shall not result in delays for the scheduled interments or result in employees of the National Cemetery having to work beyond the normal working hours of 7:30 a.m. to 4:00 p.m. Grave Liners shall be installed within the gravesites not less than thirty (30) minutes prior to scheduled interment. The unit shall be secured (lid placement made) not later than 30 minutes after the lowering of the casket in the gravesite. The Contractor will be notified of requirements for units to be delivered to the National Cemetery 48 hours prior to Grave Liners being required at the cemetery. The following day's scheduling is available at the Administration Building at 3:45 P.M. each day. Reopening/Occupied Grave Sites: In cases where it will be necessary to transport Grave Liners into established burial sections, a portable vault carrier shall be used. In some cases, upon approval of the Cemetery Director, the contractor may use a specialized boom truck equipped with modified flotation tires. Equipment shall not exceed 11,000 pounds gross axle weight when operating in established burial sections. The Cemetery Maintenance & Operations Foreman is available to provide assistance in determining access points into burial sections Damages Caused By Contractor's Neglect: In the event damages result to the units and/or gravesites (cave-in's) or surrounding areas, including damage to third parties, due to neglect by the Contractor, restitution shall be required at no cost to the agency. Changes in schedules, work assignments or delays of daily operation must not occur under any circumstances. DELIVERY The Contractor shall be at the Cemetery and Grave Liners shall be installed within the gravesite not less than thirty (30) minutes prior to scheduled interment. The unit shall be secured (lid placement made) not later than 30 minutes after the lowering of the casket in the gravesite. Deliveries will be permitted through the main entrance of the cemetery. This is the ONLY entrance. Federal Holidays: The contractor shall be required to work all burials scheduled during holidays and weekends within the National Cemetery. The ten holidays observed by the Federal Government are as follows: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, 4th of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, or any other day specifically declared by the President of the United States to be a National Holiday. The contractor will be notified of requirements for units to be delivered 48 hours prior to Grave Liners being required at the National Cemetery. The following days scheduling is available at the Administration Building at 3:45 P.M. each day. Normal hours of interment operations for purposes of delivery and installation of Grave Liners are 8:00 A.M. through 3:00 P.M. All work shall be performed between the hours of 7:30 a.m. and 4:00 p.m. local time, Monday through Friday, excluding Federal Holidays. Work performed during non-duty hours, weekends and holidays, will be at the discretion of the COR. COMMERCIAL ITEM DESCRIPTION LINER, GRAVE, CONCRETE The General Services Administration has authorized the use of this commercial item description as a replacement for VA Specification X1708G for concrete. This commercial item description describes Concrete Graveliners intended for use in national cemeteries to prevent the sinkage of soil in graves. Salient Characteristics. LINER, GRAVE, CONCRETE - Shall be constructed from reinforced concrete utilizing Portland cement. Cement will be of commercial quality using steel and/or polypropylene reinforcement. In addition the material(s) used in the production of concrete graveliners shall be impervious to any destructive action of the natural elements possibly contained in the cemetery soil which can range from extreme acidic to extreme alkaline conditions. Concrete graveliners must be properly cured for 28 days before delivery and the concrete must have a minimum compression strength of 31,027 kilopascal (kPa) or 4,500 pound-force/square inch (PSI). Style 1 - Box with separate lid Style 2 - Dome with a base Style 3 - Dome without a base SIZESINTERNAL DIMENSIONS (Imperial Unit) a. Small Liner58 in by 20 in by 18 in b. Medium Liner86 in by 30 in by 24 in c. Oversize Liner90 in by 32 in by 26 in d. Extra Large Liner92 in by 36 in by 28 in SIZESINTERNAL DIMENSIONS (Metric Unit) a. Small Liner147 cm by 51 cm by 46 cm b. Medium Line218 cm by 76 cm by 61 cm c. Oversize Liner229 cm by 81 cm by 66 cm d. Extra Large Liner234 cm by 91 cm by 71 cm Internal dimensions listed above are nominal for the standard sizes and small variances are permitted in the use of standard commercial products providing size permits use of standard caskets. UNIT: EACH Workmanship. Graveliners shall be free from defects which detract from its appearance or impair its serviceability. Production specification. The following must be included as part of the bid: Type of material or materials Material specifications Methods of construction Testing procedures and findings Performance. Graveliners furnished will be designed for a maximum burial depth of 2.13 m (84 in) from the bottom of the liner, with minimum soil cover of 46 cm (18 in), be capable of structurally withstanding passage of an axle load of 5.0 metric tons (11,000 lbs.) after burial and provide for ease of installation. Liners will have a sufficient weight bearing surface area to prevent sinkage. This area may vary depending upon soil conditions, but in all cases, will be capable of passing the functional test specified in paragraphs entitled "Functional tests" in order to perform this function in place after installation. The ongoing static loads in this environment include the weight of the backfill, changes in the water table, and pressures from the freeze-thaw cycle where applicable. In addition, the graveliner shall be designed to withstand the dynamic, differential and impact loads and stresses which are exerted upon a unit during the interment process. Such loads and stresses include compaction of the (backfill) soil, excavation of adjoining gravesite, as well as the pressures and forces exerted by normal cemetery excavation, compaction and maintenance equipment. Graveliner designs shall be such as to prevent any potential sinkage due to chiseling (The sinkage process caused because of insufficient surface area contact with the bottom of the grave.) and fatigue creep (The long run sagging process of the weight bearing surface area.). Design and construction. Graveliners will meet the performance requirements. The combination of the design shape, design thickness, structure and material shall be capable of supporting the required 2.27 metric tons (5,000 lbs.) center load pressure test and the axle load test of 5.0 metric tons (11,000 lbs.), plus the superimposed earth load. Both the exterior dimensions and the weight of the graveliner shall be kept to a minimum in accordance with the normal internal dimension standards specified above in Paragraph labeled "Salient characteristics" and the required structural strength specified above. Design contours and shapes will be such as to eliminate any possible back-fill voids, settling, sinking, floating or raising of the graveliner once interred. The graveliners and parts thereof, will have provisions to facilitate both the ease of installation and removal of the unit and its component parts. All lifting apparatus must be adequately anchored in the unit to sufficiently withstand the stresses of lifting and placing the unit. Graveliners will have knockout holes to permit drainage. Inscription. The date of manufacture will be permanently recorded on the graveliner so that the contractor can identify his product according to the date of production. QUALITY CONTROL AND ASSURANCE PROVISIONS Responsibility for inspection. Unless otherwise specified in the contract or purchase order, the contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract or purchase order, the contractor may use his own or any facilities suitable for the performance of the inspection requirements specified herein unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure that supplies and services conform to prescribed requirements. Records. Records of examinations and tests performed by or for the contractor shall be maintained by the contractor and made available to the Government, upon the Government's request, at any time, or from time to time, during the performance of the contract and for a period of three years after delivery of the supplies to which such records relate. Inspection. Inspection, as used herein, is defined as both examination (such as visual or auditory investigation without the use of special laboratory appliances or procedures) and testing (determination by technical means of physical and chemical properties) of the item. Preproduction sample. When specified a preproduction sample will be required and will be examined and tested in accordance with this specification. The preproduction sample will be representative of the production article. However, the requirements for furnishing a preproduction sample may be waived as to a bidder if: a. The bidder states in the bid that the product offered is the same as a product previously furnished to the procuring activity under a prior contract, and the bidder identifies the contract. b. The contracting officer determines that such product meets the requirements of the specification. Tests. Tests shall be conducted to determine compliance with these commercial item description requirements. Where feasible, the same sample shall be used for the determination of two or more test characteristics. Testing of components. Upon request, the supplier will furnish a certification of compliance, issued by an independent testing laboratory or an approved testing program. This would include an analysis for all characteristics of material specified and applicable referenced specifications. The Government reserves the right to verify the correctness of such certificates of compliance and analysis. Approved graveliners are subject to both random compliance and complete re-testing. The graveliners will conform to the following American Society for Testing and Materials (ASTM) Standards. ASTM C 33 - Standard Specifications for Concrete Aggregate ASTM C 39 - Test Method for Compressive Strength of Cylindrical Concrete Specimens ASTM C 40 - Standard Test Method for Organic Impurities in Fine Aggregates for Cement ASTM C 94 - Standard Specification for Ready-Mixed Concrete ASTM C 150 - Standard Specification for Portland ASTM C 173 - Standard Test Method for Air Content of Freshly Mixed Concrete by the Volumetric Method ASTM C 231 - Standard Test Method for Air Content of Freshly Mixed Concrete by the Pressure Method ASTM C 260 - Standard Specification for Air-Entraining Admixtures for Concrete ASTM C 330 - Standard Specification for lightweight Aggregates for Structural Concrete ASTM C 494 - Standard Specification for Chemical Admixtures for Concrete Sampling for examination. Sampling for examination shall be conducted in accordance with MIL-STD-105, with an AQL of 1.0 (percent defective) and an inspection level of S-1. Examination of furnished product. Graveliners will be examined for the defects listed below. Whenever a deviation to specified requirements is noted, correction will be made. Failure to make corrections will be cause for rejection: Size/dimensions not as specified. Materials not as specified. Production date not inscribed or otherwise permanently recorded. Drainage holes not provided. Surface contains foreign inclusions, spalling, holes, cracks, large voids, or other evidence of poor manufacture. Provisions to facilitate installation and removal not provided. Functional Test. Upon request, a functional load test will be made at the contractor's expense under the direction of the contracting officer, or his/her representative, to insure the graveliner, as furnished, will be capable of supporting load weight stated in paragraph entitled "Design and construction". The functional test will consist of two loading conditions: Unconfined loading. (Center Load Pressure Test) Place base on 10.16 cm (4 in) x 10.16 cm (4 in), spaced approximately 0.305 m (12 in), from each end of the test product. Place cover on base. The producer may choose to use a temporary gasket material in the sealant (tongue and groove) area of a graveliner in place of the permanent sealant. A test frame will be assembled around the center of the test unit. Cushion material should be used to assure that a 0.093 sq. m (1 sq ft), bearing plate will uniformly load the test unit. Special care should be taken for units with arch-shaped tops or carapaces. A hydraulic ram will be pressurized until the ram engages the bearing place, and will be set at a preload pressure of 226.8 kg (500 lb) for a minimum of one minute. The inspector will add additional pressure to the test unit in 2,268 kg (5,000 lb) increments. This pressure will be added gradually, taking at least thirty (30) seconds to add each additional 226.8 kg (500 lb) load. Once the 226.8 kg (500 lb) increment has been added, the test unit should be allowed a minimum of one minute at rest prior to the next load increase. This procedure should be repeated until the full 2,268 kg (5,000 lb) load has been properly applied. The concrete graveliner must withstand the 2,268 kg (5,000 lb) of static load on the 0.93 m (36 in), section at the critical load area for a minimum of five (5) minutes without failure. Confined loading. The liner shall be placed on a flat surface below ground and covered with a granular soil material. The soil will be compacted thoroughly around and on top of the liner to a thickness of 46 cm (18 in). A wheeled tractor or truck with an axle load of 5.0 metric tons (11,000 lbs.) will then be passed over the covered liner for a minimum of twenty (20) times in repetition. The liner must not show any signs of material overstress or cracking. Upon completion of Confined loading test the adjacent "gravesite" will then be excavated to a maximum depth of 2.13 m (84 in), exposing the longitudinal side of the tested unit for a period of no less than twenty-four (24) hours. The unit must not exhibit any signs of potential material fatigue, creep, chiseling, excessive deflection, scratching or infringement of the adjacent gravesite. The contracting officer or his/her designated representative at any time may make unannounced inspections of the contractor's plant. Contractor certification. The contractor shall certify that the product offered meets the salient characteristics of this description and conforms to the producer's own drawings, specification, standards, and quality assurance practices. The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provisions of the contract. Regulatory requirements. Federal Food, Drug and Cosmetic Act - If the product covered by this document has been determined by the U.S. Food and Drug Administration to be under its jurisdiction, the offeror/contractor shall comply, and be responsible for compliance by its subcontractors/suppliers, with the requirements of the Federal Food, Drug and Cosmetic Act, as amended, and regulations promulgated there under. In addition, the offeror/contractor shall comply, and be responsible for compliance by its contractors/suppliers, with the requirements of all other applicable Federal, State, and local statues, ordinances, and regulations. Recovered materials. The offeror/contractor is encouraged to use recovered material in accordance with Federal Acquisition Regulation Subpart 23.4 to the maximum extent practical. Packaging and packing. Graveliners will be palleted or otherwise prepared for shipping in accordance with standard commercial practice to insure carrier acceptance and safe delivery in containers complying with rules and regulations applicable to the mode of transportation. Marking. Shipping containers will be marked in accordance with the manufacturer's standard commercial practice. The production date will be inscribed or otherwise permanently marked on each component which makes up a graveliner. Copies of Federal Standard No. 376, Preferred Metric Units for General Use by the Federal Government and Federal Test Standard 191 are available from General Services Administration Business Service Centers in Boston, MA; New York, NY; Philadelphia, PA; Washington, DC; Atlanta, GA; Chicago, IL; Kansas City, MO; Fort Worth, TX; Denver, CO; San Francisco, CA; Los Angeles, CA; and Seattle, WA. Copies of Specifications and Standards are also available from Department of Defense Single Stock Point. Special Assistance Desk, telephone (215) 697-2667 or 2179, will provide you adequate information by mail or Tele-Specs mode. Copies of United States Pharmacopoeia (USP) regulations may be obtained from: USPC, Inc., 12601 Twinbrook Parkway, Rockville, MD 20852, USA. Ordering data. Purchasers should select the preferred options permitted herein, and include the following information in procurement documents: a. Title, number, and date of this commercial item description b. Type, style and size. ? To make an appropriate acquisition decision for this requirement, the Government will use responses to this sources sought synopsis. The type of solicitation issued and the manner of advertisement will also depend on the response to this sources sought synopsis. Submission requirements for responses to this sources sought synopsis: VOSB/SDVOSB offerors interested in submitting a quote for this project, if it is formally advertised, must be registered and be verified in the www.vip.vetbiz.gov website and must provide the correct NAICS code to include the Data Universal Numbering System (DUNS) commercial and Government Entity (CAGE) number, name of the firm, address, phone and point of contact. Where to send responses: ATTN: David Dixon Department of Veteran Affairs National Cemetery Administration Contracting Service (43C1) 75 Barrett Heights Road, Suite 309 Stafford, VA 22556 NO FAXES OR EMAILS WILL BE ACCEPTED Response Deadline: September 16, 2013, 2:00 PM ET
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCA/VANCA/VA78613I0391/listing.html)
 

Document(s)

Attachment
 

File Name: VA786-13-I-0391 VA786-13-I-0391.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=992989&FileName=VA786-13-I-0391-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=992989&FileName=VA786-13-I-0391-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Biloxi National Cemetery;400 Veterans Avenue;Biloxi, MS

Zip Code: 39535
 

Record

SN03180785-W 20130911/130910000105-ea93c74b9e509e7337d9220cc222629e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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