SOLICITATION NOTICE
J -- Service Maintenance
- Notice Date
- 8/21/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, NMC San Diego, Bldg 1, 34800 Bob Wilson Drive, San Diego, California, 92134-5000, United States
- ZIP Code
- 92134-5000
- Solicitation Number
- N00259-13-T-0314
- Archive Date
- 9/25/2013
- Point of Contact
- Teresita Bayquen, Phone: 61295328098
- E-Mail Address
-
teresita.bayquen@med.navy.mil
(teresita.bayquen@med.navy.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a Combined Synopsis/ SOLICITATION for Commercial Items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisitions Procedures for commercial items.. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The Request for Quotation (RFQ) number is N00259-13-T-0314 and it is issued for reference only. The closing date is 10 Sep 2013 @ 09:00 a.m. Pacific Standard Time. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-69. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses; http://acquisition.gov. Naval Medical Center San Diego request responses from qualified sources capable of providing Service Maintenance for Government Owned Equipment. On site or Full service Maintenance contract to be initiated for the listed government-owned equipment including all parts, labor, transportation and unlimited maintenance calls corrective and preventive for the period 01 Oct 2013 through 30 Sep 2014 IAW SOW (Statement Of Work). CLIN 0001: Corneal Topographer Magellan SN# 2468 4 QT ____________ CLIN 0002: Confoscan 4 System SN#CS41471 4 QT ____________ On site or Full service Maintenance contract to be initiated for the listed government-owned equipment including all parts, labor, transportation and unlimited maintenance calls corrective and preventive for the period 01 Oct 2014 through 30 Sep 2015 IAW SOW (Statement Of Work). CLIN 2001: Corneal Topographer Magellan SN# 2468 4 QT ____________ CLIN 2002: Confoscan 4 System SN#CS41471 4 QT ____________ On site or Full service Maintenance contract to be initiated for the listed government-owned equipment including all parts, labor, transportation and unlimited maintenance calls corrective and preventive for the period 01 Oct 2015 through 30 Sep 2016 IAW SOW (Statement Of Work). CLIN 3001: Corneal Topographer Magellan SN# 2468 4 QT ____________ CLIN 3002: Confoscan 4 System SN#CS41471 4 QT STATEMENT OF WORK MEDICAL EQUIPMENT SERVICE MAINTENANCE WITH NO LOANER OPTION GENERAL REQUIREMENTS: The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein. NIDEK INC shall provide all services, materials and equipment necessary for the repair/preventive maintenance of Corneal Topographer Magellan S/N 2468 & CONFOSCAN 4 SYSTEM S/N CS41471 located in the Ophthalmology Department NTC, 2051 Cushing Road, San Diego, CA 92106 to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity. "Repair" means any (a) modification, adjustment, or replacement of the hardware that corrects a malfunction by bringing the hardware into material conformity with the technical specifications for the hardware or (b) a procedure or routine that, when observed in the regular operation of the hardware, avoids the material adverse effect of the applicable nonconformity. NMCSD PREVENTIVE MAINTENANCE REQUIREMENTS: A. Perform service repair/preventive maintenance to industry standards. B. Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above-mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, contractor shall provide training certificates (or notarized copies) to the Medical Repair Branch for verification. The highest standard of professional capability and electrical/mechanica1 workmanship is to be maintained throughout the life of this contract. C. Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. D. Installation of system update changes to resolve specific product reliability problems. Hardware and software upgrades, defined as those changes that enhance or add product features, are not included. E. Contractor shall perform all scheduled preventive maintenance as agreed upon during initial Contact with the Contract Administrator. NMCSD REPAIR REQUIREMENTS: A. NMCSD Biomedical Engineering will provide the initial assessment. B. Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. C. Equipment improvements/modifications shall be made only upon Medical Repair Branch written approval and direction. D. Notify the Medical Repair Branch immediately upon receipt of OEM or Replacement parts/equipment safety recalls notices. E. Insure that original design and functional capabilities will not be changed, modified, or altered unless the Medical Repair Branch authorizes such changes. F. Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made. G. Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment. H. Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices. TRAVEL AND RELATED EXPENSES: Contractor shall be responsible for its service related trip expenses including round trip travel, mileage, and overnight living expenses. RESPONSE TIME: Contractor shall use commercially reasonable efforts to: A. Respond by telephone to any report of a malfunction requiring repair within one hour of notification by NMCSD. B. Provide on-site support within 24 hours of notification by NMCSD personnel. TITLE TO EQUIPMENT: Contractor shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof. LIABILITY: Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God. UTILITIES: Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) which are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment. ACCESS TO EQUIPMENT: Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on duty personnel responsible for such equipment. GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor. PARTS AVAILABILITY: To ensure minimal equipment downtime, contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and Materials within (1) day. COMPENSATION: LABOR: All compensation for labor 7:30am - 5:00pm Local PST Time) is included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If services becomes necessary to be performed beyond 5:00pm, NMCSD Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price. PARTS/SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the OEM parts when new or as presently recommended by the manufacturer. CONTRACTOR CHECK-IN/CHECK-OUT: Contractor is required to report to the Medical Repair Branch for Visitor Badges during the hours of 7:30am - 5:00pm, Monday through Friday, prior to and upon completion of any service/repair performed. FIELD SERVICE REPORTS: Contractor, at Check-In shall pick-up a Government Field Report (Form NMCSD 6700/83)(7-05). Upon completing performance of work and prior to checking-out, Contractor, shall furnish a completed Government Field Service Report (NMCSD 6700/83) to the Duty Staff or: Contract Administrator Naval Medical Center, San Diego Biomedical Engineering Branch Building 1, Ground Floor, Room GD-18H1 Phone: (619) 532-5191 Fax: (619) 532-8013 E-mail: ca@med.navy.mil The contractor, or his representative, shall complete the Government Field Service Report (NMCSD 6700/83) to include the following: Contractor Name, Technician's Printed Name and Telephone Number, Signature Date and Time of Arrival ECN (Equipment Code Number) and Serial Number Time expended repairing/servicing; Labor Hours, Rate, and Materials Summary of work performed and accepted by end-user(Government Representative's Printed Name and Signature) COMPLETED FIELD SERVICE REPORTS ARE REQUIRED PRIOR TO ACCEPTANCE OF ANY INVOICE PREVENTIVE MAINTENANCE AND REPAIR SERVICES SCHEDULES SERVICES SHALL BE REQUIRED BASED UPON THE FOLLOWING AGREED SCHEDULES: PREVENTIVE MAINTENANCE: (Check One) __ ____ One (1) time per fiscal year _________________________________ __ ____ Two (2) times per fiscal year _______________ ________________ __X ___ Four (4) times per fiscal year ________/________/________/________ REPAIR: (Check One) __X ___ Monday - Friday, 0800-1700 hrs. __ ____ Seven (7) days per week, 24-hour coverage CONTRACTOR POINT OF CONTACT (POC): NIDEK - STACEY ZARATE (Contractor) TELEPHONE: (800) 223-9044 FAX : ______________________________ E-MAIL: __________________________________________________________________ ___________ Contactor must be registered to the Central Contractor Registration (CCR) prior to award. The Website address for CCR registration is www.sam.gov Contractor must complete Far 52.212-3, Offeror Representations and Certifications-Commercial Items, when submitting a proposal. The website address is http://acquisition.gov ADDRESS: Naval Medical Center 34800 Bob Wilson Drive Biomedical Dept San Diego CA 92134 The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-69. This acquisition incorporates the following FAR/DFAR provisions & clauses 52.204-7 Central Contractor Registration (DEC 2012) 52.204-13 Central Contractor Registration Maintenance (DEC 2012) 52.212-1 Instruction to Offerors-Commercial Item (FEB 2012) 52.212-2 Evaluation Commercial Items (JAN 1999), the following Factors shall be used to evaluate offers: (i) Technical Capability, (ii) Price. 52.212-3 Offeror Representations and Certification--Commercial Items (MAR 2012) 52.212-4 Contract Terms and Conditions--Commercial Items (FEB 2012) Executive Orders--Commercial Items (MAR 2012) 52.217-5 Evaluation of Options (Jul 1990) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (MAR 2012) 52.222-21 Prohibition of segregated facilities (Feb 1999) 52.222-26 Equal Opportunity (MAR 2007) 52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010) 52.222-48 Exemption from Application of Service Contract (MAR 2000) 52.222-51 Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment - Requirements (NOV 2007) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-18 Availability of Funds (APR 1984) 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.252-2 Clauses Incorporated By Reference (FEB 1998) 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (MAR 2012) 252.225-7002 Qualifying Country Sources As Subcontractors (APR 2003) 252.232-7003 Electronic Submission of Payment Requests (OCT 2012) 52,204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Feb 2012) SUP 5252.232-9402 Invoicing and payment (WAWF) Instructions (April 2008) Navy Commercial Access Control System (NCACS) Program Implementation Instruction (August 2011)
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