SOLICITATION NOTICE
66 -- Gamma Ray Detection System inclusive of Post Warranty Preventive Maintenance Service
- Notice Date
- 8/21/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 5630 Fishers Lane, Room 2129, Rockville, Maryland, 20857-0001
- ZIP Code
- 20857-0001
- Solicitation Number
- FDA-13-SOL-1122529
- Archive Date
- 9/20/2013
- Point of Contact
- Sondea R Blair, Phone: 8705437469
- E-Mail Address
-
sondea.blair@fda.hhs.gov
(sondea.blair@fda.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) format in Subpart 12.6 as applicable and in conjunction with FAR part 13.3 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is FDA-13--SOL-1122529. This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-69, 01 Aug 2013. The associated North American Industry Classification System (NAICS) Code is- 334516 Analytical laboratory Instrument manufacturing; Small Business Size Standard 500 in number of employees. This acquisition is not issued as a small business set-aside. Background: The FDA's Winchester Engineering Analytical Center (WEAC) requires a Gamma Ray Detection System inclusive of Post Warranty Preventive Maintenance Service. Gamma ray spectrometry is one of the most important radioanalytical techniques used by WEAC in support of FERN radiological emergency response. For screening and confirmatory analysis of radionuclides in foods in a nuclear event, especially, in an event where radioactive contamination source is unknown, the gamma-ray spectrometer is also a radio-analytical laboratory's first choice for screening radionuclides in samples. WEAC's routine radiological programs and programs derived from WEAC's radiological emergency responsibility are essential parts of the nation's food safety and defense against radionuclide contamination in foods. To ensure WEAC's capability of the emergency responsibility, a Continuity of Operations Plan (COOP) is essential for non-interruptive functions in the event an emergency prevents WEAC's radio-analytical laboratory from operating. The requested Cerium Bromide High Resolution Gamma Ray Detection System is a part of the COOP effort. Cerium Bromide High-Resolution Gamma Ray Detection System Minimum Requirements: -Shall be a cerium bromide system with at least a 2x2 crystal -The Detector system shall be configured with 3-D geometry modeling and calibration features -Shall have approximately half the Full Width Half Max (FWHM) resolution of comparable sized NaI(Tl) (Sodium Iodide crystal doped with Thalium) detectors in excess of 350 keV -Shall have an efficiency exceeding - 1.2-1.65 times above 350 keV -Shall have temperature stabilization with accuracy to within +/- 2% over the temperature range of -20 degrees Celsius to 50 degrees Celsius -Shall include Digital tube base with accompanying cables -System shall include modular shielding and cart for transport of system Additional Requirements: Workstation: -The system shall include a complete workstation including computer and monitor for instrument control, data acquisition, and data analysis -Shall be a turn-key solution i.e. the contractor shall be responsible for providing all hardware, components, instruments, computers, software, and that otherwise required to meet these specifications and the FDA's stated need -Shall support sourceless stabilization of the photo multiplier (PMT) gain -The electronic interface shall include the following data acquisition modes a. Pulse Height Analysis mode b. Multi-channel scaling mode with configurable dwell settings c. Single Channel Analyzer with digital output for up to three channels d. Multi Spectral Scaling mode allowing the continuous collection of spectra to two separate memory groups with no dead time between collections e. Time Stamped List Mode -The Electronics Interface shall connect directly to a computer via Ethernet and USB on the same device -The Electronics Interface shall be powered via the computer connection (i.e. Power over Ethernet or USB powered) -Shall have a minimum of three general purpose connections configurable to control the various mode dependent parameters -Shall have indicators for High Voltage, Incoming Count Rate Installation and Training: -The contractor shall provide inside delivery, installation, and clean-up of the installation site for the entire system -Installation shall be inclusive of all labor, parts, installation kits, and travel expense -The vendor shall demonstrate upon installation that the equipment meets the performance specifications -The vendor shall provide an on-site operator training/familiarization which shall include (but is not limited to) system operations, calibration, optimization and basic preventive maintenance procedures Minimum Required Warranty -12-month Warranty on entire system inclusive of parts, labor, calibration, and travel expense -Warranty to commensurate upon receipt, installation, and FDA acknowledgment of acceptability Post-Warranty Service Agreement The service agreement shall include, at a minimum, the following: • Minimum of one (1) Preventative Maintenance visit per contract year • Unlimited on-site corrective services, and repairs as needed • Software updates • Preventative maintenance, services, and repairs performed by a trained and certified technicians • Preventative maintenance, corrective services, and repairs inclusive of all labor, travel, and new certified replacement parts, components, subassemblies, etc. (except consumables) • Phone support available from 8am to 5pm Eastern Time, Monday through Friday Post Warranty Period of Performance: Option Period 1: 12-month period to commensurate upon the completion of the base 12-month warranty. Option Period 1 Price:___________ Option Period 2: 12-month period to commensurate upon the completion of the option period 1 preventive maintenance agreement. Option Period 2 Price:___________ Option Period 3: 12-month period to commensurate upon the completion of the option period 2 preventive maintenance agreement. Option Period 3 Price:___________ Option Period 4: 12-month period to commensurate upon the completion of the option period 3 preventive maintenance agreement. Option Period 4 Price:___________ The offeror may provide information on multiple types of service agreements plans available and pricing of each. Place of Performance: US Food and Drug Administration Winchester Engineering and Analytical Center 109 Holton Street Winchester, MA 01890 Period of Performance: Delivery shall occur within 90 days after receipt of award Solicitation Provisions Contract Type: Commercial Item-Firm Fixed Price. The provision at FAR 52.212-1 Instructions to Offerors-Commercial Items applies to this solicitation. The following addenda have been added to this provision: Contract Clauses The following clauses are incorporated by reference and are available in full text at http://www.acquisition.gov/far/ http://www.dhhs.gov/asfr/ogapa/acquisition/acquisitionpolicies.html http://www.hhs.gov/asfr/ogapa/acquisition/policies/files/caac-consultation-accelerated-payment-gsa.pdf Far Clauses are current through Federal Acquisition Circular 2005-69 dated August 01, 2013. FAR 52.204-7 System for Award Management FAR Clause 52.204-4 Printed or Copied Double-Sided on Recycled Paper The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda apply: FAR 52.232-99 Providing Accelerated Payment to Small Business Subcontractors (Deviation) Service Records and Reports The Contractor shall, commensurate with the completion of each service call or preventative maintenance visit (inclusive of warranty service), provide the end-user of the equipment and the Contracting Officer's Representative (COR) a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, the on-site hours expended and parts/components replaced. 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations JAN 2010 352.223-70 Safety and Health JAN 2006 352.231-71 Pricing of Adjustments JAN 2001 352.239-70 Standard for Security Configurations JAN 2010 352.239-73 Electronic and Information Technology Accessibility JAN 2010 352.242-71 Tobacco-Free Facilities JAN 2006 The Contract Specialist is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) Direct or negotiate any changes in the statement of work; (2) Modify or extend the period of performance; (3) change the delivery schedule; (4) Authorize reimbursement to the Contractor any costs incurred during the performance of this contract; or (5) Otherwise change any terms and conditions of this contract. The Contract Specialist for this order is: Sondea Blair, Contracting Specialist 3900 NCTR Rd HFT-320, Room 421 Jefferson, AR. 72079 Phone: (870) 543-7469 Email: sondea.blair@fda.hhs.gov The COR is responsible for: (1) Monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) Interpreting the statement of work and any other technical performance requirements; (3) Performing technical evaluation as required; (4) Performing technical inspections and acceptances required by this contract; and (5) Assisting in the resolution of technical problems encountered during performance. The COR for this order is: shall be completed at time of award. Invoice Submission Invoices shall be submitted to the attention of the designated Contract Specialist identified above and contain all necessary information per FAR 52.212-4 (g) in accordance with the following instructions. I. An original and two (2) copies shall be submitted to: FDA/OC/OA/OFO/OFS Attn: Division of Payment Services 3900 NCTR Road, HFT-324 Building 50, 6th floor, suite 616 Jefferson, AR 72079 Phone: (870) 543-7446 Fax 870-543-7224 An electronic invoice can be emailed to the following address: nctrinvoices@fda.hhs.gov II. One copy to the Contract Officer Representative (COR) or other program center/office designee, clearly marked as: Courtesy Copy Only: To be completed at time of award. Questions regarding invoice payments should be directed to the FDA payment office at phone or email: 870.543.7446 or nctrinvoices@fda.hhs.gov. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. The following additional FAR clauses cited in this clause are applicable: 52.204-10, 52.209-6, 52.219-4, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.223-16, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.225-3, 52.225-13, 52.232-33. Note: This solicitation is being issued under the premise that the Contractor will certify that the post-warranty maintenance service proposed to fulfill this requirement are exempt from the Service Contract Act per the conditions set forth in FAR 52.222-48 & FAR 22.1003-4(c). If this is the case and the Contractor certifies that is exempt under the terms and conditions of 52.222-48, then clause 52.222-51 will flow per usual from this solicitation to the resulting order. In the event that a Contractor does not make this certification, traditional Service Contract Act clauses 52.222-41, and 52.222-43 shall be included in the resulting order award as well as Wage Determination WD 2005-2255 (Rev.14): http://www.wdol.gov/wdol/scafiles/archive/sca/05-2255.r14 FAR 52.222-48 - Exemption From Application Of The Service Contract to Contracts For Maintenance, Calibration, Or Repair Of Certain Equipment Certification (a) The offeror shall check the following certification: CERTIFICATION The offeror [ ] does [ ] does not certify that- (1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations; (2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment. (i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. (ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and (3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers. (b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1003-4(c)(3) that the Service Contract Act- (1) Will not apply to this offeror, then the Service Contract Act of 1965 clause in this solicitation will not be included in any resultant contract to this offeror; or (2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis. (c) If the offeror does not certify to the conditions in paragraph (a) of this provision- (1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements, will not be included in any resultant contract awarded to this offeror; and (2) The offeror shall notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Act wage determination to the solicitation. (d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision. (End of provision) Solicitation Provisions: Contract Type: Commercial Item-Firm Fixed Price The provision at FAR 52.212-1 Instructions to Offerors - Commercial Items applies to this solicitation. Addendum to Paragraph (b)(8) Representations and Certifications- In addition to completing the representations and certifications at FAR 52.212-3(b), the Contractor's quote shall also clearly show that the Contractor has selected the appropriate certification under FAR 52.222-48. Note: This solicitation is being issued under the premise that the Contractor will certify that the combination of equipment/service it will propose to fulfill this requirement is exempt from the Service Contract Act per the conditions set forth in FAR 52.222-48 & FAR 22.1003-4(c). If this is the case and the Contractor certifies that is exempt under the terms and conditions of 52.222-48, then clause 52.222-51 will flow per usual from this solicitation to the resulting order. In the event that a Contractor does not make this certification, traditional Service Contract Act clauses 52.222-41, and 52.222-43 shall be included in the resulting order award as well as Wage Determination WD 05-2103 (Rev.-12): http://www.wdol.gov/wdol/scafiles/archive/sca/94-2103.r12. The provision at FAR 52.212-2 Evaluation-Commercial Items is applicable to this solicitation. The specific evaluation criteria to be included in paragraph (1) of that provision are as follows: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: (i) Technical capability of the items/services offered to meet or exceed the Government's requirement (ii) Price Technical Acceptability: Technical acceptability will be determined by review of information submitted by the quoter who shall provide sufficient descriptive literature that unequivocally demonstrates that offered product/services meet the technical requirements as stated herein. Pricing: Offerors shall provide pricing, clearly delineating the applicable performance period. Prices shall be firm-fixed-price and shall not be subject to any further economic price increase beyond the initial price offered. Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The government is not responsible for locating or securing any information, which is not identified in the proposal however, the Government reserves the right to obtain information for use in the evaluation from any and all sources including sources outside of the Government. The Government reserves the right to make an award without discussions. The Provision at FAR 52.212-3, Offerors Representations and Certifications-Commercial Items (DEC 2012), applies to this acquisition. An offeror shall complete only paragraph (b) of the provision if the offeror has completed the annual representations and certification electronically at https://www.sam.gov/portal/public/SAM/. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this solicitation notice. It is the offeror's responsibility to monitor the internet site for the release of an amendment to the combined synopsis/solicitation (if any). Offerors that fail to complete the required representations and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. Respondents are responsible for delivery in person, by e-mail, fax, mail or other delivery method their complete proposal and any additional documents before 9:00 am (Central Standard Time - Local Prevailing Time in Jefferson, Arkansas) on September 05, 2013 to sondea.blair@fda.hhs.gov, Fax (870) 543-7990, or mail to the U.S. Food and Drug Administration, FDA/OO/OFBA/OAGS/DAP, Attention of Sondea Blair, 3900 NCTR Road, Building 50, Room 421 Jefferson, AR 72079-9502. PLEASE NOTE - The above contact information is for the Contracting Office and not necessarily the delivery address. The delivery address is denoted in the Place of Performance section. When appropriate, Respondents should consult with delivery providers to determine whether their documents will be delivered prior to the scheduled time. For information regarding this solicitation, please contact Sondea Blair by e-mail at sondea.blair@fda.hhs.gov. Questions regarding this solicitation will be accepted only via email and shall be submitted no later than 9:00 AM CST on August 28, 2013.
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FBO.gov Permalink
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- Place of Performance
- Address: US Food and Drug Administration, Winchester Engineering and Analytical Center, 109 Holton Street, Winchester, Massachusetts, 01890, United States
- Zip Code: 01890
- Zip Code: 01890
- Record
- SN03156763-W 20130823/130821235357-9eae97220721d7d30df2ee51889ac42a (fbodaily.com)
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