SOURCES SOUGHT
35 -- UNDERWATER TEMPERATURE PROBE SYSTEMS AND SPARES
- Notice Date
- 7/30/2013
- Notice Type
- Sources Sought
- NAICS
- 335999
— All Other Miscellaneous Electrical Equipment and Component Manufacturing
- Contracting Office
- Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Eastern Region Acquisition Division-KC, 601 East 12th Street, Room 1756, Kansas City, Missouri, 64106, United States
- ZIP Code
- 64106
- Solicitation Number
- NRMA0006-13-00308SLW
- Point of Contact
- Sharon L. Walker, Phone: (816)426-7470
- E-Mail Address
-
sharon.walker@noaa.gov
(sharon.walker@noaa.gov)
- Small Business Set-Aside
- N/A
- Description
- The U.S. Department of Commerce, NOAA/ National Office of Ocean Exploration and Research (OER) plan to award a sole source contract to Woods Hole Oceanographic Institution for three (3) complete "Underwater Temperature Probe Systems" and ome (1) "Spare Probes". The solicitation requires provision of the Probe itself, and of an "Electronics Housing" that provides an interface between the probe and the ROV. Woods Hole is the only know source to provide the following specified probes. The details of this request are outlined below: The Underwater Temperature Probe shall meet the following specifications: •Minimum depth rating: 6000 meters (19685 feet) sea water (8750 psi) •Test pressure: 10,000 psi •Maximum weight in seawater: 2.5 lbs •Material: Titanium, unspecified alloy. (Back end of the probe may be of other corrosion-resistant materials as required.) •Probe Diameter: approx. 0.25"OD tubing. •Probe Length: Nominal 12" of 0.25 portion of probe tube. •Connection: All electrical connections to the Temperature Probe will be via a single cable to the Electronics Housing. The bulkhead connector on the probe housing shall be an Impulse IE55-1206-BCR. The Electronics Housing shall meet the following specifications: •Minimum depth rating: 6000 meters (19685 feet) sea water •Test pressure: 10,000 psi •Material: Titanium, Grade 5 (6Al4V). •Diameter: less than 4.25" OD. •Length: less than 6.5", less connectors Electrical •Power: Electrical power to the electronics housing will be nominal 24 VDC, at less than 3 watts average and no more than 0.5A peak current. •All electrical circuits must be isolated from case ground and seawater. •The bulkhead connector on the electronics housing shall be an Impulse IE55-1206-BCR. Data •Data will be transmitted via RS-232, with an ASCII data format including CR & LF to terminate each sample string. •Data must be transmitted whenever power is provided, with no requirement for any power up initialization, triggering, etc. •If any user setup or configuration is required it shall be supported by the receive side of the RS-232 channel, with an ASCII command set that can be managed by a user with a terminal. •Data shall be in degrees C, with resolution of 0.01 degrees. • Accuracy shall be better than 0.10 degrees C. • The probe and related electronics should be capable of a range of at least -10º C to 400º C. • Data should be provided no less frequently than one sample per second. Cabling: • The Underwater Temperature Probe and the Electronics Housing shall be connected with a 6 meter long polyurethane-jacketed cable, with appropriate underwater connectors at both ends that mate to the Impulse bulkhead connectors specified above. This cable will be referred to as the "Probe Cable". • The Electronics Housing shall be connected to the ROV with a 4 meter long cable with an Impulse underwater connector (XSG-4-BCL-HP) at the Electronics Housing end. The ROV end shall be plain wire (a "whip") that will be connected into an oil-filled junction box on the ROV. This cable will have a polyurethane jacket and Teflon conductors, compatible with immersion in mineral oil. This cable will be referred to as the "Cable Whip". Component Working Environment and Materials • Underwater Temperature Probe and the Electronics Housing must operate in open ocean environments, and must be constructed of appropriate materials for a long service life in terms of corrosion, ruggedness and reliability. Testing • The Underwater Temperature Probe and the Electronics Housing mechanical components shall be pressure tested to the "Test Pressure", with two full cycles to pressure. A 1 hour "hold time at the full test pressure during the second cycle will be required and documented. • The complete systems shall be tested for temperature accuracy against a known standard over a range of at least 50 degrees C to demonstrate compliance with the accuracy specification, above. Prerequisites • Affordable cost for services as determined by OER's available budget. • Proof of significant successful past performance building the same or similar sensor type will be required before bid acceptance. • Proof of significant past performance in the successful application and operation of the same or similar sensor type, will be required before bid acceptance • Proof of successful sampling and data collection of hydrothermal vents in the deep ocean environment, where temperatures measured were well in excess 200 degrees C, will be required before bid acceptance • Acceptable delivery schedule. Component Description and Minimum Deliverable Quantities - Fabricated Parts Qty Description 3 Underwater Temperature Probes 3 Electronics Housings 3 Probe cables 3 Cable whips 3 Dummy connectors to fit Cable Whip and mating connector on Electronics Housing In addition, the bid should include pricing for the following additional spare probes and cables, which NOAA may elect to purchase, as follows: Qty Description 1-6 Spare Underwater Temperature Probes 1-3 Spare Probe cables 1-3 Spare Cable whips Documentation: The Underwater Temperature Probes shall be delivered with documentation that includes electrical schematics, mechanical outline drawings, and operation manuals to commercial standards. Documentation shall be both hardcopy and machine-readable media. There shall also be certification of pressure tests and temperature tests. Bid package: In addition to price and delivery, the bid package must include a dimensioned outline drawing of the Underwater Temperature Probe and Electronics Housing as proposed, specify connectors selected, and must highlight any areas where the proposed system deviates from this Statement of Work. The bid package must also provide description of past operational experience with this design. Period of Performance: The components must be delivered within 16 weeks of receipt of order, in order to support the Okeanos Explorer schedule. Deliverables Schedule: All components purchased under this SOW, are due within the period of performance described above. Applicable Standards: Potential vendors considered for this SOW must show a record of experience in the manufacture of the types of component requested and successful deployment for scientific data gathering on underwater vehicles. Specifications as provided need to be strictly adhered to. No Deviation from the requirements will be accepted. Delivery dates must be firm with no deviation to the schedule provided. Shipping, Packaging and Delivery: The components shall be packed or crated appropriately for shipping. The Vendor shall be responsible for the proper packaging and the safe delivery of the components. Cost of packing and shipping shall be included in the bid. Firms, who believe they can provide this product, must furnish detailed information, that demonstrates their experience and capability to provide the product, and satisfy the Government's needs. In addition shall include name, telephone number and address of concerns for which you have furnished this type of product previously. Interested parties must respond within (7) seven calendar days after publication of this notice. If no affirmative responses are received, the government intends to issue a purchase order to Woods Hole Oceanographic Institution. The Eastern Region Administrative Division (ERAD) requires that all contractors doing business with the Acquisition Office tp be registered with the Systems for Awards Management (SAM). No award can be made unless the vendor is registered in SAM. For additional information and to register in SAM please access the following website: http://www.sam.gov/. In order to register with the SAM offerors must have a Dun & Bradstreet Number. A Dun & Bradstreet number may be acquired free of charge by contacting Dun & Bradstreet on-line at https://www.dnb.com/product/eupdate/requestOptions.html or by phone at (800) 333-0505. The government encourages all contractors submit their Certification and Representation thru the on-line SAM. The SAM is the single source for vendor data for the federal government. Contractors should go on-line at www.sam.gov. Faxed responses can be sent to 757-664-3845, Attn: Sharon Walker or emailed to Sharon.walker@noaa.gov.
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