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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 21, 2013 FBO #4257
DOCUMENT

99 -- Hotel rooms to accomodate patients and families that travel distances(greater than 50 miles) to receive care at the VA - Attachment

Notice Date

7/19/2013
 

Notice Type

Attachment
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office (NCO) 10;6150 Oak Tree Blvd., Suite 300;Independence OH 44131
 

ZIP Code

44131
 

Solicitation Number

VA25013Q0491
 

Response Due

8/13/2013
 

Archive Date

8/18/2013
 

Point of Contact

Dara Greene
 

E-Mail Address

ndence,
 

Small Business Set-Aside

N/A
 

Description

DESCRIPTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number VA250-13-R-0492 is being issued as Request for Proposal (RFP) and the intent is to award an Indefinite Delivery / Indefinite Quantity Service Contract. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-66. This requirement is unrestricted under NAICS Code 721110, Size Standard 6.5M, (SIC 7011). REQUIREMENTS: The Louis Stokes Cleveland Department of Veterans Affairs Medical Center (VAMC), 10701 East Boulevard, Cleveland, Ohio 44106, (hereafter known as the VAMC), is seeking hotel rooms. The VAMC estimates a need for 20 (twenty) hotel rooms per night with amenities. Thirteen rooms (13) are guaranteed. The hotel and parking areas must be in compliance with the American with Disabilities Act. The period of performance shall be from date of award through September 30, 2014. Requirement per room is as follows: Individual sleeping/private rooms with toilet facilities for lodging of the conference attendee and other VA Medical Center (VAMC) authorized guest(s). Each room shall be commercially available industry standard furnished 3-Diamond AAA or equivalent. Room amenities include (but shall not be limited to), alarm clock, microwave, refrigerator, on site laundry facilities, two double beds or larger, private bath (sink, toilet, shower/bath tub), wake-up service, basic cable or satellite television, smoke free, and telephone. Daily services shall include, (but shall not be limited to), Daily - cleaning of room, bathroom, bed making, linen change, clean towels, washcloth and bath mat replacement, and soap replenishment, facial tissue and toilet paper replenishment. The room price must include complimentary (free) parking (i.e. standard or handicapped). The hotel must be within the following delineated area: within 10 driving miles from the VAMC as determined by MapQuest (internet) driving mileage from offeror's hotel location to VAMC. Transportation services must be provided by the hotel and available for the veteran/authorized guest to use on an as needed basis. Transportation must be available 24 (twenty four) hours per day 7 (seven) days per week and only for transport to and from the VAMC Cleveland. VAMC will schedule conduct site visits upon receipt of proposals that meet the requirements as stated with in the solicitation. VAMC INSPECTIONS: VAMC reserves the right to conduct on-site health and safety inspections during the performance period of the contract of the contractor's facilities at any time. ROOM ORDERING / MAKING RESERVATIONS / CHECK-IN / CHECK-OUT PROCEDURES: The contractor shall provide flexible check-in and check-out procedures 24/7 to the VAMC Hotel Lodger. Upon VAMC Hotel Lodger check-in, the contractor shall request the veteran present his/her signed VAMC authorization letter which will indicate the name of the VAMC Lodger(s) and length of stay authorized. The signed VAMC authorization letter from VAMC Cleveland is the official authorization to make reservations and order rooms. A copy of this document will be FAXED or EMAILED to the Hotel. The contractor shall verify the identity of the VAMC Lodger(s). The contractor shall maintain a Roster that each VAMC Lodger must sign daily. The Roster shall contain the date, VAMC Lodger's printed name, signature, (if applicable; VAMC authorized guest(s) printed name and signature) and room assignment. The VAMC e-mail address or fax number to submit Roster shall be provided to the contractor at time of award. MONTHLY INVOICE: Contractor shall email invoices to VA designated representative the 1st and 16th day of each month (only), in arrears. Each invoice shall itemize VAMC Lodgers' name and dates lodging was provided. LIMIT OF VAMC LIABILITY: The VAMC assumes no liability for damage caused by the veteran or his family. Any expenses incurred by the VAMC Lodger (e.g., to include but not limited to telephone use room service, internet charges, movies, room service, room butler) other than prescribed in the provisions of this contract, shall not be assumed by or the responsibility of the VAMC. The VAMC's liability under this contract is limited to the hotel room rental charge. The contractor shall explain to the VAMC Lodger and their guests' that any expenses and miscellaneous charges are not the liability of the VAMC and not covered by this contract. MINIMUM AND MAXIMUM VALUES: Contractor shall provide a minimum of 7 rooms and a maximum of 13 rooms for days Friday, Saturday, and Sunday, with a guarantee of 7 rooms. Monday, Tuesday Wednesday and Thursday a minimum of 13 rooms and a maximum of 20 rooms with a guarantee of 13 rooms. PRICING AND LINE ITEMS: The daily room rate offered shall include all other charges, (e.g., to include but not limited to parking, state and local taxes). Based upon VAMC requirements the contract may be modified to add additional rooms at the contract rate. The Government reserves the right to cancel at any time if lodging is no longer required at no additional cost to the Government. This contract includes options to extend the period of performance. Refer to the various option clauses for details. The contractor will be provided notice of the VAMC's intent to renew an option within 60 days of expiration of the contract. Line Item No. 0001, BASE PERIOD: Contractor shall provide a minimum of 7 rooms and a maximum of 13 rooms for days Friday, Saturday, and Sunday, with a guarantee of 7 rooms. Monday, Tuesday Wednesday and Thursday a minimum of 13 rooms and a maximum of 20 rooms with a guarantee of 13 rooms. Period of performance is date of contract award until September 30, 2014. Unit price: Room per night $____________ Line Item No. 0002, FIRST OPTION PERIOD: Contractor shall provide a minimum of 7 rooms and a maximum of 13 rooms for days Friday, Saturday, and Sunday, with a guarantee of 7 rooms. Monday, Tuesday Wednesday and Thursday a minimum of 13 rooms and a maximum of 20 rooms with a guarantee of 13 rooms. Period of performance Is September 30, 2014 through October 1, 2015. Unit price: Room per night $____________ Line Item No. 0003, SECOND OPTION PERIOD: Contractor shall provide a minimum of 7 rooms and a maximum of 13 rooms for days Friday, Saturday, and Sunday, with a guarantee of 7 rooms. Monday, Tuesday Wednesday and Thursday a minimum of 13 rooms and a maximum of 20 rooms with a guarantee of 13 rooms. Period of performance September 30, 2015 through October 1, 2016. Unit price: Room per night $____________ Line Item No. 0004, THIRD OPTION PERIOD: Line Item 0001: Base Period: Contractor shall provide a minimum of 7 rooms and a maximum of 13 rooms for days Friday, Saturday, and Sunday, with a guarantee of 7 rooms. Monday, Tuesday Wednesday and Thursday a minimum of 13 rooms and a maximum of 20 rooms with a guarantee of 13 rooms. Period of performance September 30, 2016 through October 1, 2017. Unit price: Room per night $____________ Line Item No. 0004, FOURTH OPTION PERIOD: Line Item 0001: Base Period: Contractor shall provide a minimum of 7 rooms and a maximum of 13 rooms for days Friday, Saturday, and Sunday, with a guarantee of 7 rooms. Monday, Tuesday Wednesday and Thursday a minimum of 13 rooms and a maximum of 20 rooms with a guarantee of 13 rooms. Period of performance September 30, 2017 through October 1, 2018. Unit price: Room per night $____________ CONTRACT PROVISIONS AND CLAUSES: 52.212-2 Evaluation-Commercial Items. Commercial Items (Jan 1999) (a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1.Price 2.Transportation must be available 24 hours/7 days per week to the VAMC 3.Hotel must meet commercially available industry standard furnished 3-Diamond AAA or equivalent 4.Hotel must be within 10 driving miles from the VAMC as determined by MapQuest (internet) 5.Complimentary (free) parking (i.e. standard or handicapped). 6.Past Performance Technical and past performances, when combined, are equal to price (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision 52.217-8 Option to Extend Services. (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within _30 days____ (End of clause) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within _30____ [insert the period of time within which the Contracting Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least __30___ (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed _Five years and one six month option renewal. (End of clause) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jan 2013) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). x__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). X__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) _x_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Aug 2012) (Pub. L. 109-282) (31 U.S.C. 6101 note). _x_ (5) 52.204-11, American Recovery and Reinvestment Act-Reporting Requirements (Jul 2010) (Pub. L. 111-5). _x_ (6) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note). x__ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Feb 2012) (41 U.S.C. 2313). _x_ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161). x__ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a). _x_ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). __ (11) [Reserved] x__ (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644). __ (ii) Alternate I (Nov 2011). __ (iii) Alternate II (Nov 2011). __ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-7. __ (iii) Alternate II (Mar 2004) of 52.219-7. _x_ (14) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)). x__ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)). _x_ (ii) Alternate I (Oct 2001) of 52.219-9. _x_ (iii) Alternate II (Oct 2001) of 52.219-9. __ (iv) Alternate III (Jul 2010) of 52.219-9. __ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)). __ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)). _x_ (18) 52.219-16, Liquidated Damages-Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). x__ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). __ (ii) Alternate I (June 2003) of 52.219-23. __ (20) 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (21) 52.219-26, Small Disadvantaged Business Participation Program- Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f). __ (23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2012) (15 U.S.C. 632(a)(2)). __ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Apr 2012) (15 U.S.C. 637(m)). __ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Apr 2012) (15 U.S.C. 637(m)). __ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755). __ (27) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Mar 2012) (E.O. 13126). __ (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). __ (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). __ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212). __ (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). __ (32) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212). __ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). __ (34) 52.222-54, Employment Eligibility Verification (Jul 2012). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) __ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) __ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.) __ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b). __ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423). __ (ii) Alternate I (Dec 2007) of 52.223-16. __ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513). __ (39) 52.225-1, Buy American Act-Supplies (Feb 2009) (41 U.S.C. 10a-10d). __ (40)(i) 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act (Nov 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43). __ (ii) Alternate I (Mar 2012) of 52.225-3. __ (iii) Alternate II (Mar 2012) of 52.225-3. __ (iv) Alternate III (Nov 2012) of 52.225-3. __ (41) 52.225-5, Trade Agreements (Nov 2012) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). __ (42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). __ (43) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). __ (44) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). __ (45) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). __ (46) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). __ (47) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). __ (48) 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332). __ (49) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332). __ (50) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). __ (51)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). __ (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] __ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). __ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 351, et seq.). __ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.). __ (7) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O.13495). __ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). __ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17. (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (Jul 2012). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) FAR 52.216-18, Ordering. The following dates are inserted into this clause; "Date of award through September 30, 2010". (Please note; if an option year is exercised, this date must be adjusted by modification.) FAR 52.216-19, Order Limitations. The following are inserted into this clause; (a) Minimum order "seven (7) rooms per night", (b) Maximum order. (1) "Thirteen (13) rooms per night at the contract rate"; (2) "thirteen (13) rooms per night at the contract rate" (3) "per night". (d) Delete this statement "unless that order (or orders) is returned to the ordering office within _____ days after issuance". Insert this statement "unless that order (or orders) is returned to the ordering office within "1 hour after receipt of order". FAR 52.216-22, Indefinite Quantity. The following is inserted into this clause; "September 30, 2013. (Please note; if an option year is exercised, this date must be adjusted by modification.)" FAR 52.217-5, Evaluation of Options. FAR 52.217-8, Option to Extend Services. The following is inserted into this clause "The Contracting Officer may exercise the option by written notice to the Contractor within 30 days." FAR 52.217-9, Option to Extend the Term of the Contract. The following are inserted into this clause; (a) "30 days" and (c) "three (3) years and six (6) months." FAR 52.232-18, Availability of Funds; FAR 52.232-19, Availability of Funds Next Fiscal Year. SUBMISSION OF OFFERS: FAR 52.212-1, Instructions to Offerors-Commercial Items. This clause applies to this acquisition with the following changes and addendums: (1) Clause paragraphs (d) Product samples, (e) Multiple offers, and (h) Multiple awards are deleted. (2) Addendums to this clause; FAR 52.215-1, Instructions to Offerors-Competitive Acquisition; FAR 52.215-5, Facsimile Proposals; VAAR 852.233-70, Protest Content; VAAR 852.233-71, Alternate Protest Procedure; and VAAR 852.270-1, Representatives of Contracting Officers. Also, in accordance with FAR 52.212-1(k) - Instructions to Offerors-Commercial Items; contractors are required to register in the Central Contractor Registration (CCR) database http://www.ccr.gov. CCR registration shall be completed by the contractor prior to contract award. (3) FAR clauses incorporated by reference in this solicitation may be viewed on the following Internet Web Site - http://www.gsa.gov/far/current/pdr/toc.html#part_52 (4) VAAR clauses incorporated by reference in this solicitation may be viewed on the following Internet Web Site - http://vaww1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm Offerors shall submit their (signed) offer along with a completed copy of the provision at FAR 52.212-3; Offeror Representations and Certifications-Commercial Items. A completed copy of this provision shall be submitted with the offer unless the offeror registers for the Online Representations and Certifications Application (ORCA). The offeror must state in the Offer if ORCA registered. The ORCA internet site is. ORCA is an e-Government initiative that was designed by the Integrated Acquisition Environment (IAE) to replace the paper based Representations and Certifications (Reps & Certs) process. The offer shall show proof that the Contractor's facility is FEMA approved and listed on the U.S. Fire Administration Hotel and Motel National Master List found at: http://www.usfa.fema.gov/hotel/search.cfm. The offer shall show proof that the Contractor's facility is compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et. Seq.) VAMC INSPECTION: VAMC reserves the right as part of evaluation of Offers to conduct on-site health and safety inspections of offered facilities at any time. All responsible sources that meet the VAMC requirements may respond to this solicitation by submitting a (signed) offer that provides; (1) Documentation (as listed above), (2) Pricing of Line Items and (3) Response to Evaluation Factors. Any offer that does not meet the solicitation requirements as deemed by the Contracting Officer may be rejected as non-responsive. Offers must be signed and submitted on or before 12:00 p.m. (Noon) July 13, 2013 to Dara Greene (Contract Specialist). Hard copies (8) must be submitted by mailing to Dara Greene at Louis Stokes Cleveland VA Department of Veterans Affairs, Acquisition Department 90(C), 4150 Oak Tree Blvd,Independence Ohio 44141. Facsimile copies are not accepted. All offers must provide company (Hotel) name, point of contact information and the VAMC solicitation number. For information contact Dara Greene at 216.447.8300 Ext. 3784.
 

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Document(s)

Attachment
 

File Name: VA250-13-Q-0491 VA250-13-Q-0491_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=882633&FileName=VA250-13-Q-0491-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=882633&FileName=VA250-13-Q-0491-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: TBD

Zip Code: TBD
 

Record

SN03122558-W 20130721/130719235137-8a2054c74a92350cd603e8775fd8cd38 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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