SOLICITATION NOTICE
N -- Solar PV Upgrade/N.Little Rock
- Notice Date
- 7/8/2013
- Notice Type
- Justification and Approval (J&A)
- NAICS
- 221114
— Solar Electric Power Generation
- Contracting Office
- Department of Veterans Affairs;Program Contracting Activity Central;6150 Oak Tree Blvd, Suite 300;Independence OH 44131
- ZIP Code
- 44131
- Archive Date
- 10/10/2013
- Point of Contact
- Samantha Mihaila
- Small Business Set-Aside
- N/A
- Award Number
- VA701-13-P-0109
- Award Date
- 7/12/2013
- Description
- DEPARTMENT OF VETERANS AFFAIRS Justification and Approval For Other Than Full and Open Competition 1.Contracting Activity: Department of Veterans Affairs Program Contracting Activity Central, (PCAC) 6150 Oak Tree Blvd. Suite 300 Independence, Ohio 44131 2.Nature and/or Description of the Action Being Processed: The Department of Veterans Affairs Program Contracting Activity Central (VA-PCAC) intends to execute an order for the installation of two electronic reclosers to be installed at each metering location at the North Little Rock VA Medical Center. The VA will be installing a 1.3 MW Solar Photovoltaic Distributed Generation System; therefore they require electronic reclosers before they can start this project. The purchase order will be firm fixed price. VISN 16 Facility: Eugene J. Towbin Healthcare Center 2200 Fort Roots Drive North Little Rock, AR 72114 (501) 257-1000 3.Description of Supplies/Services Required to Meet the Agency's Needs: Description of Services: The VA at North Little Rock, AR is installing a 1.3 MW Solar Photovoltaic Distributed Generation System. In order to install this system they are requiring that electronic reclosers be installed at each metering location feeding the VA Medical Center. The VA Medical Center is currently being fed from two different distribution circuits so they require two reclosers to be installed. Estimated Dollar Value: $100,000.00 Required Delivery Date: 09/30/2013 4.Statutory Authority Permitting Other than Full and Open Competition: Federal Acquisition Regulations (FAR), 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements. 5.Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Only One Responsible Source (FAR 6.302-1) The solar project being installed at the North Little Rock VA Medical Center has required, due to safety reasons, the servicing utility, North Little Rock Electric Department, to upgrade the connections and equipment on the utility side of the service line. The utility and its subcontractors are the only entities authorized to perform this service. The utility owns the lines that will be upgraded and does have the experience, expertise and authority to provide the appropriate level of effort to complete these demand side management services. The utility has, through years of beneficial technical advice and utility distribution services, gained unique knowledge of the energy use and demand conditions at Eugene J. Towbin VA Medical Center in North Little Rock, AR. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: North Little Rock Electric Department and their subcontractors are the only authorized companies that are authorized to perform work on their utility lines. Therefore, offers cannot be solicited from other potential sources. 6.Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: Independent Government Cost Estimate Received from the Contracting Officer's Representative, (COR), Marty Risner. 7.Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted by holding discussions with North Little Rock Electric Department, the utility provider. These lines on which this equipment will be installed are owned by the utility. North Little Rock Electric Department has stated the following "Because of the technical nature of the metering, reclosers, and upgrades that we are preforming on the line up to the demarcation point of our primary meter between our electric distribution grid and your NLR VA Hospital's electric distribution system, only my employees and/or subcontractors can work on your metering system, installing the reclosers to upgrade the system, in order to have a solar PV system later installed." 8.Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
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