SOLICITATION NOTICE
36 -- Shrimp winch guard design - RFQ
- Notice Date
- 6/19/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541420
— Industrial Design Services
- Contracting Office
- Department of Health and Human Services, Centers for Disease Control and Prevention, Acquisition and Assistance Field Branch (Cincinnati), 4676 Columbia Parkway, M/S C-4, Cincinnati, Ohio, 45226
- ZIP Code
- 45226
- Solicitation Number
- 2013-60694
- Archive Date
- 7/23/2013
- Point of Contact
- Dwight D Favors, Phone: (513)533-8137
- E-Mail Address
-
dyf3@cdc.gov
(dyf3@cdc.gov)
- Small Business Set-Aside
- N/A
- Description
- RFQ 2013-60694 The Centers for Disease Control and Prevention intends to award a competitive firm fixed price purchase, for a Shrimp-winch guard design. The development of a standardized mani-winch drum guards used by the Southern shrimp fleet. The Statement of work is attached. Interested persons must submit their quotations are instructed by the response date of 7/8/2013. Any quotation/response should be emailed to Dwight Favors, Contract Specialist at dyf3@cdc.gov Request for quotation 2013-60694 This is a solicitation for commercial services prepared in accordance with the format in Federal Acquisition Requirements (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number for this requirement is 2013-60694 and is hereby issued as a Request for Quote (RFQ) using FAR Subpart 13.1 Simplified Acquisition Procedures. The Centers for Disease Control and Prevention intends to award a firm-fixed-price contract for the following requirement, please either fill in the dollar amounts or provide a separate excel spreadsheet containing the same information: CLIN 0001: Total Price $ Shrimp-winch guard design Development of standardized main-winch drum guards used by the Southern shrimp fleet (All work shall be performed in accordance with the attached Statement of Work (SOW) Your quote shall include the following: • Total Price for CLIN 0001 • Capabilities in accordance with the Statement of Work and Evaluation Factors This acquisition is under North American Industry Classification System code 541420. It is the offeror's responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions may be accessed via the Internet at website http://farsite.hill.af.mil. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-58. A Firm-Fixed Price purchase order will be issued in writing to the successful offeror. To be eligible to receive an award resulting from this solicitation, your firm must be registered in the System for Award Management (SAM). To register you may call 1-866-606-8220 <img style="position: static !important; margin: 0px; width: 16px; bottom: 0px; display: inline; white-space: nowrap; float: none; height: 16px; vertical-align: middle; overflow: hidden; cursor: hand; right: 0px; top: 0px; left: 0px;" title="Call: 1-866-606-8220" src="data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAABAAAAAQCAYAAAAf8/9hAAAACXBIWXMAAA7EAAAOxAGVKw4bAAAAIGNIUk0AAHolAACAgwAA+f8AAIDpAAB1MAAA6mAAADqYAAAXb5JfxUYAAAKLSURBVHjadJPfS5NhFMe/21xvuhXRyJAZroiSrJnbRdT7vrAf5HBaK5RABmEEwQIvkpZ/QRcWXdSFw5soKaF0F7qZeLO13mGBDpQsf5CoxVKHOt0Pctp2uvEdrzG/V+c553w/54HnPDIiQiGpPMETABoB2AAYd9MRAMMAvGmX+RcAyAoBVJ7gZQDtABworH4AHWmX+bOMZdkjCoXiUzabvcAwzPSsob5p/VTNY9GcdpnxdmYZ9wJThSCtCr1e/4XjuNPd3d1KjUZzaGbI27ysqzGQoggAsLa1A7ehArrDxfDNr0oBlQB+wmKxbJFEL968SxoamsjkHaPU9l9piUo6A0RE1DG2QCWdASrpDAzJM5kMI8XecdjVxfEl+K9dxFgsgUvvR6HyBKHyBAEATyKLeGSsENuNcqk5kUjEGm7fzcYqr0ClVODl99+YXEvl6+c1amjVe+ahiGGYaUEQKnmeh91uL43rqheixjpdmzCL11er0PcjhrTLvMfUJsyKYUSeyWQ6enp6tgCgrKxsfbP8bB8AdE1G89cOReMAgOv+Cag8QXRNRkXAsDwcDr+am5tLCYKA3t7eo2dG+1vVK/MfpRPtA+MIReMYaKj+/xm9MiICx3EmpVL5wefzFavValis1u1vvHMkdfykCQC0kSGUTo+Ajmnx1dSC7IGD+UUCEYGIwLKsyWazrSeTSSIiMpnNf7Ttz5+ec96fr7/VnE0mk+QfHMzV3WjcKH/4rEr05QGFIA6HY4llWRLPRER+v3/HYrFMFQSIkNra2tVQKJSlfcSyLO0LECFWq3XF6XRGA4HAptTsdrsXeZ6fEHtl+31nAOA4rkUulz/I5XL63dQGgHEAN8Ph8AYA/BsAt4ube4GblQIAAAAASUVORK5CYII=" alt="" /> or apply via the Internet at http://www.sam.gov. The quote format is at the discretion of the offeror. Include FAR 52.212-3, Offer Representation and Certification with Offer or indicate it is available at the ORCA website. No telephonic quotes will be processed. All responses must be received no later than 2:00 P.M., Eastern Standard Time on 8 July 2013. Please send any questions and quotes to Dwight Favors at dyf3@cdc.gov. You may also call POC at (513) 533-8137 <img style="position: static !important; margin: 0px; width: 16px; bottom: 0px; display: inline; white-space: nowrap; float: none; height: 16px; vertical-align: middle; overflow: hidden; cursor: hand; right: 0px; top: 0px; left: 0px;" title="Call: (513) 533-8137" src="data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAABAAAAAQCAYAAAAf8/9hAAAACXBIWXMAAA7EAAAOxAGVKw4bAAAAIGNIUk0AAHolAACAgwAA+f8AAIDpAAB1MAAA6mAAADqYAAAXb5JfxUYAAAKLSURBVHjadJPfS5NhFMe/21xvuhXRyJAZroiSrJnbRdT7vrAf5HBaK5RABmEEwQIvkpZ/QRcWXdSFw5soKaF0F7qZeLO13mGBDpQsf5CoxVKHOt0Pctp2uvEdrzG/V+c553w/54HnPDIiQiGpPMETABoB2AAYd9MRAMMAvGmX+RcAyAoBVJ7gZQDtABworH4AHWmX+bOMZdkjCoXiUzabvcAwzPSsob5p/VTNY9GcdpnxdmYZ9wJThSCtCr1e/4XjuNPd3d1KjUZzaGbI27ysqzGQoggAsLa1A7ehArrDxfDNr0oBlQB+wmKxbJFEL968SxoamsjkHaPU9l9piUo6A0RE1DG2QCWdASrpDAzJM5kMI8XecdjVxfEl+K9dxFgsgUvvR6HyBKHyBAEATyKLeGSsENuNcqk5kUjEGm7fzcYqr0ClVODl99+YXEvl6+c1amjVe+ahiGGYaUEQKnmeh91uL43rqheixjpdmzCL11er0PcjhrTLvMfUJsyKYUSeyWQ6enp6tgCgrKxsfbP8bB8AdE1G89cOReMAgOv+Cag8QXRNRkXAsDwcDr+am5tLCYKA3t7eo2dG+1vVK/MfpRPtA+MIReMYaKj+/xm9MiICx3EmpVL5wefzFavValis1u1vvHMkdfykCQC0kSGUTo+Ajmnx1dSC7IGD+UUCEYGIwLKsyWazrSeTSSIiMpnNf7Ttz5+ec96fr7/VnE0mk+QfHMzV3WjcKH/4rEr05QGFIA6HY4llWRLPRER+v3/HYrFMFQSIkNra2tVQKJSlfcSyLO0LECFWq3XF6XRGA4HAptTsdrsXeZ6fEHtl+31nAOA4rkUulz/I5XL63dQGgHEAN8Ph8AYA/BsAt4ube4GblQIAAAAASUVORK5CYII=" alt="" />. Attachments: 1. Statement of Work 2013 Statement of Work - Stationary Main-Winch Drum Guarding for Shrimp Otter Side-Trawls Contract Title: Shrimping Winch Guard Design - Developments of standardized main-winch drum guards used by the Southern shrimp fleet Project Identification and Purpose: This contracted research is to provide engineered stationary guarding for popular main-winch drums used in the otter side-trawl shrimp fishery conducted on the Gulf of Mexico and Southeast Atlantic by the Southern shrimp fleet. The research consists of six sequential phases, each concluding with specific objectives and deliverables. The phases of the contract are as follows: 1) Determine three most commonly used main-winch drum brand and models by observational surveys of vessels. 2) Develop drum guarding designs meeting specific criteria for each of the three main-winch drums identified in Phase 1. 3) Metal fabrication of each three successful guard designs will be made and supplied to NIOSH. NIOSH will conduct sea trials for guarding evaluation. 4) Provide a full set of engineering drawings and a detailed materials list, along with a cost estimate to build the successful guard designs to NIOSH for free public distribution. 5) Deliver a report and presentation summarizing the results of the evaluation and providing justification for the final designs of three guarding designs. 6) Write a peer-reviewed paper summarizing the results, with co-authorship by NIOSH researchers. Background and Need The NIOSH Alaska Pacific Office, through the Commercial Fishing Safety Research and Design Program, conducts research to improve the safety of commercial fishermen nationwide. Workers in the commercial fishing industry have the highest occupational fatality rate in the United States, nearly 35 times higher in 2011 than the rate for all U.S. workers. During 2000-2009, a total of 504 fishermen were killed in the U.S. fishing industry, most commonly by drowning as a result of vessels sinking (51%) and falls overboard (30%). Another 10% of fatalities (51 deaths) were caused by injuries sustained onboard vessels, such as entanglement in machinery. This type of fatality occurred most often in the Gulf of Mexico. During 2000-2011, eight fatal and 27 work-related injuries involving deck winches occurred in the Southern shrimp fleet, which operates in the Gulf of Mexico and off the Atlantic coast from Florida to North Carolina. Injuries involving the main-winch drum had a higher risk for fatal outcomes compared with injuries involving the winch cathead. Interventions to prevent or reduce the severity of deck winch injuries might include protection from spinning winch drums by installing strong passive guarding. Data on fatal injuries in the Southern shrimp fleet involving winches during 2000-2011 were identified in the Commercial Fishing Incident Database, a CDC surveillance system. Data on nonfatal injuries during the same period were collected from a U.S. Coast Guard database. During 2000-2011, a total of 35 work-related injuries involving deck winches occurred in the Southern shrimp fleet, an average of three per year. Scope of Work/Technical Requirements The results of this work will be used as part of a NIOSH research effort aimed at positively affecting the health and safety of commercial fishermen working in the shrimp fishery. This purchase order will provide identification of popular main-winch manufacturers and models in use in the commercial shrimp fishery based on a given minimum sample population. In addition, this purchase order is to deliver engineering services to design, test, and fabricate drum guards that shall universally fit the aforementioned main-winch models. Engineering drawings of the final designs, including material specification and estimated build costs, will be provided to NIOSH for free public distribution. Results of stress analysis for each guard design will be included in the documentation describing each design. A written report will be delivered to the NIOSH Contracting Officer's Representative (COR) at each phase completion. Each summary report must be accepted and approved by NIOSH before work is continued in the sequential contract phase. A peer-reviewed draft paper summarizing the results of the research effort will be co-authored with NIOSH researchers. The work will take place in six phases. After completion of each phase and discussions with the NIOSH contract officer and the COR, the vendor will provide a report of work completed during that phase, invoice NIOSH, and continue to the next phase. Following are descriptions of the potential tasks to be undertaken for each phase, leading to the deliverables described below. Phase 1 -Identify the most prevalent main-winch brands and models used in the Gulf of Mexico commercial shrimp fishery. Before beginning the development of stationary guarding standardized to fit specific otter trawl shrimp main-winch drums, it is important to determine which winches are commonly used in the fishery. For the purpose of fulfilling this contract, survey results will be limited based on sample size, geographically diversity, and the availability of shrimp boats at the time of observation. With the assumption of a population of 5000 side-trawl vessels of which 75% have the same model of winch onboard, a random sample of 102 vessels would be required to achieve a margin of error of +/- 7% with a 90% confidence level. On the minimum 102 vessels surveyed, three main-winch manufacturer(s) and model(s) identified will be the candidates for the next contract phase. A summary of tasks and deliverables for this phase includes: • Survey winch brands/models on at least 102 working side-trawl shrimp boats through dockside observation of the vessels. • Using the survey data, select the three main-winch brands/models based on the greatest number in use. • Provide an interim report to the NIOSH COR that includes all data collected in the survey and the determination of candidate main-winch types. Phase 2 - Design strong drum guarding that will universally fit specific main-winch brands and models. The vendor will develop winch drum guarding to help prevent an operator from becoming entangled in the wire rope and pulled into a spinning drum. The guard designs will be tested using strength and structural analysis software. The guard designs should be strong enough to prevent a rope with 3000 pounds of tension pulling an entangled victim weighing 250 pounds from entering the winch. The successful guard designs are not meant to restrict necessary access to the main-winch drums or interfere with normal fishing operations. Maintenance access may be restricted by the guarding mechanism, if minimal effort is required to remove the guarding for winch service. To encourage unfettered adoption by boat owners, all guards will be designed to be durable, while extremely economical in cost of materials and fabrication. The vendor will provide a guide for installing each drum guard design to each mating main-winch. A summary of tasks and deliverables for this phase includes: • Up to three main-winch brands/models, as determined in Phase 1, will be determined as candidates for standardized drum guarding. • Each guard design will: o Prevent fatal injuries by keeping a victim from being pulled into a main-winch drum. o Be tested with fatigue strength and structural analysis software to meet the above criteria. o Allow necessary access to the main-winch controls and drums without interference to fishing operations. o Provide for reasonable access to the main-winch for maintenance purposes. o Be designed to withstand the harsh environment of the otter side-trawl shrimp fishery. o Be economical to acquire materials, fabricate and install. o Be designed to the original, unaltered manufacturer's specification. • An installation guide for each guard design will be provided to NIOSH for review. • The NIOSH COR will be provided with an interim report that includes an overview of each successful guard design, including results from the fatigue strength analysis, and the estimated cost to build. Phase 3 - Fabricate a working model of each guard designed and supply them to NIOSH. After the Phase 2 guard designs are complete and the interim report and guides are reviewed and accepted by NIOSH, the contractor will fabricate a working model of each guard design. Delivery of each will be made available to NIOSH for sea testing on working otter side-trawl shrimp boats fishing in the Gulf of Mexico. Sea trials will be conducted internally by NIOSH researchers and is not part of this Statement of Work; however, if there is substantial improper guard fitment to any associated winch brand/model, the contractor will make modifications to their design(s) and provide a replacement fabricated guard to NIOSH. If NIOSH researchers determines during the course of sea trials that minor design changes are required to meet the needs of commercial shrimpers, the proposed changes will be discussed with the contractor by telephone and e-mail. There will be a limit of two occurrences for changes for each guard design to be made on the engineering drawings without additional cost to NIOSH. The contractor will not be obligated to provide NIOSH replacement fabricated guards other than for the lack of proper fitment to the identified main-winch brand/model. A summary of tasks and deliverables for this phase includes: • The contractor or their agents will fabricate each guard design. • Each guard design will be supplied to NIOSH at a location of their choice for evaluation. • Installation guides will be provided to guard installers. The installation guides will be evaluated by the installers to confirm ease of installation, and/or for inaccuracies, or other problems. • Each guard design will be checked for proper fitment to its associated winch brand and model. A replacement winch guard will be fabricated by the contractor to meet the fitment requirements of the identified winch brand/model as needed. The corresponding engineering drawing will be modified by the contractor to reflect the fitment changes. • Modifications to the engineering drawings may be required based on the design concerns of NIOSH researchers, the installers and by fishermen. These modifications, if minor, will be discussed with the contractor. A limit of two minor changes can be made to the engineering drawings with corresponding fatigue strength analysis, without further negotiation. • NIOSH will inform the contractor when the fabricated guard evaluation is complete, terminating Phase 3. Phase 4 -Generate drawings, material lists, and cost estimates. The primary goal of this contract is to provide effective, tested, and economical guard designs to the Southern shrimp fleet to improve deck safety. To encourage widespread implementation of drum guarding in the fleet, the successful guard designs will be made freely available for distribution to the public. The contractor will generate a full set of engineering drawings and a detailed materials list, along with an installation guide and fabrication-time estimate for each successful main-winch drum guard design. The documents are intended to be readily understandable by a commercial fabricator and provide sufficient guidance to build and install each main-winch drum guard. These documents will be provided to NIOSH COR in an electronic format, suitable for internet distribution. A summary of tasks and deliverables for this phase includes: • Supply the following documents in an electronic format for each guard design: o Full set of engineering drawings with any limitations noted o Detailed materials list o Fabrication-time estimate o Installation guide Phase 5 - Reporting The vendor will deliver a report summarizing winch brand and model survey method and results, guard development and providing justification for the final design of each main-winch drum guard. A PowerPoint presentation and written report will be prepared for NIOSH that summarize the results. Interim reporting - Close collaboration with the contract officer is expected during each Phase. The phase reports may be delivered by e-mail or by mail carrier to the NIOSH contracting officer. Presentation - The vendor will prepare a technical presentation based on the results of this work. Final Report - This report will summarize the research conducted regarding the development of main-winch drum guarding standardized to particular otter side-trawl main-winches. It will describe in detail the rationale for the final drum guard designs and the results of the virtual fatigue strength testing. It will document any substantive design obstacles that may be expected if the scope of this work is expanded to include drum guarding for additional otter side-trawl main-winch models. A summary of tasks and deliverables for this phase includes: • The final report will be a compilation of all phase reports and include a detailed summary of the rationale for pursuing each final guard design. It will also review survey data and the method for determining each subject winch brand and model. This final report of phase 5 will also be the phase report. Phase 6 - Peer Reviewed Article A draft article will be written for publication, co-authored with NIOSH researchers. It will reflect the highlights of the final report and note the potential safety impact on shrimp fishermen of the Southern shrimp fleet working on the Gulf of Mexico and Southeast Atlantic Ocean. A summary of tasks and deliverables for this phase includes: • A peer reviewed draft paper will be written and for publication, summarizing the results of the research effort and how it applies to the potential health and safety of fishermen. This draft paper will be prepared with involvement and co-authored by NIOSH researchers. Deliverables Each Phase has an itemized list of deliverables. Timeline/invoicing Upon finishing each phase and discussing the results with the contracting officer and COR, the vendor will submit invoices on a timeline as suggested in Table 1. Along with the cost estimate, the bid shall include an estimated level of effort for each phase reported in person-hours. Note that the intellectual property associated with the guarding designs will be transferred to the public domain under the condition that designs are credited to the contractor when distributed. NIOSH will have the unilateral right to terminate the contract after submission of each phase report. Table 1- Expected time frame for each of the six phases Phase Duration Description 1 2 mo. Identify prevalent main-winch brand and models used in the GoM commercial shrimp fishery 2 3 mo. Design drum standardized guarding for specific main shrimp winch brands and models 3 2 mo. Fabricate working models and supply to them NIOSH Sea trials conducted by NIOSH researchers 4 1 mo. Generate drawings, materials lists, and cost estimates 5 2 mo. Final report and presentation 6 2 mo. Draft peer reviewed paper Total 12 mo.
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