FBODaily.com | FedBizOpps: PRESOL | V | Yellow Ribbon Event - June 2013

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 24, 2013 FBO #4199
SOLICITATION NOTICE

V -- Yellow Ribbon Event - June 2013

Notice Date: 5/22/2013
Notice Type: Combined Synopsis/Solicitation
NAICS: 721110 — Hotels (except Casino Hotels) and Motels
Contracting Office: ACC - New Jersey, Center for Contracting and Commerce, Building 10 Phipps RD, Picatinny Arsenal, NJ 07806-5000
ZIP Code: 07806-5000
Solicitation Number: W15QKN-13-T-5158
Response Due: 5/29/2013
Archive Date: 7/21/2013
Point of Contact: diana harris, 6095622414
E-Mail Address: ACC - New Jersey
(diana.v.harris.civ@mail.mil)
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This requirement is for a Yellow Ribbon Event to be held in the Niagara Falls NY area and is 100% set-aside for small businesses. The NAICS Code is 721110; the small business size standard is $30,000,000.00. I. BACKGROUND A. The contractor shall, except as specified in this Statement of Work (SOW) as government furnished property or services, provide all personnel, supervision, and any items and services necessary for a Yellow Ribbon Event (which requires lodging, meals, meeting rooms for briefings, visual equipment and audio equipment). Staff will arrive on Wednesday, 12 June 2013. Guests will arrive on Friday 14 June 2013 for a hotel stay from 14 June and checking out on 16 June 2013. CLIN 0001. SLEEPING ROOMS LODGING - 263 rooms for 2 nights equals a grand total of 526. Rooms should include complimentary internet services. TOTAL = 526 EACH CHECK IN - FRI 14 JUNE 2013; CHECK OUT - SUN 16 JUNE 2013 Quantity: 526 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ **The quantities ordered in this contract are estimates. The contractor shall invoice for actual services/supplies provided only. Actual services/supplies provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. THE FEDERAL GOVERNMENT IS TAX EXEMPT. CLIN 0002. FULL HOT BREAKFAST Meals for Breakfast buffet - for Saturday and Sunday. 350 meals for 2 days for a grand total of 700 meals. TOTAL = (350 meals X 2 days) = 700 EACH Buffet will be served on Saturday and Sunday in the general session room. Menu shall include but not be limited to scrambled eggs, pancakes or French toast, bacon or ham, turkey sausage, Danishes, fresh fruit, yogurt, assorted juices, milk, coffee, tea, and water and appropriate condiments. Quantity: 700 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ **The quantities ordered in this contract are estimates. The contractor shall invoice for actual services/supplies provided only. Actual services/supplies provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. THE FEDERAL GOVERNMENT IS TAX EXEMPT. CLIN 0003. FULL HOT LUNCH Meals for Hot Buffet - for Saturday and Sunday. 350 meals per day for a grand total of 700 meals. TOTAL = (350 meals X 2 days) = 700 EACH Buffet will be served on Saturday. The menu shall include but not be limited to tossed salad with assorted dressing, hot chicken, hot sliced beef entr e, pasta, Starch Du jour, assorted breads and condiments, coffee, tea, juice, iced tea and soda, assorted desserts. Quantity: 700 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ **The quantities ordered in this contract are estimates. The contractor shall invoice for actual services/supplies provided only. Actual services/supplies provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. THE FEDERAL GOVERNMENT IS TAX EXEMPT. CLIN 0004. FULL HOT DINNER Meals for Dinner Buffet - for Saturday. TOTAL = (350 meals X 1 day) = 350 EACH Buffet will be served on Saturday. Menu shall include but not be limited to tossed salad with assorted dressings, hot chicken entr e, sliced beef, fish or pork entr e, starch du jour, fresh vegetable, assorted breads and condiments, coffee, tea, fruit juice and sodas, iced tea, assorted desserts. Quantity: 350 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ **The quantities ordered in this contract are estimates. The contractor shall invoice for actual services/supplies provided only. Actual services/supplies provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. THE FEDERAL GOVERNMENT IS TAX EXEMPT. CLIN 0005. GENERAL SESSION ROOM One (1) General Session room: (Time may be adjusted) Saturday: 7:00 AM through 5:00 PM. Setup with round style tables to host breakfast, lunch, and dinner. Sunday: 7:00 AM through 2:00 PM. Setup with round style tables to host breakfast and lunch. The General Session Room is not to be used as the Breakout rooms or re-arranged to serve as Breakout Rooms. The General Session room and the Breakout Rooms are to be separate spaces and priced separately. Quantity: 2 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ CLIN 0006. BREAKOUT ROOMS Six (6) to eight (8) large breakout rooms setup classroom style are required to accommodate at least 60 - 80 people. Numbers of rooms are subject to change since they are determined by the number of attendees. These rooms should have a station for coffee, tea and water. Breakout rooms are to be located in close proximity to the General Session Room. The General Session Room is not to be used as the Breakout rooms or re-arranged to serve as Breakout Rooms. The General Session room and the Breakout Rooms are to be separate spaces and priced separately. Quantity: 14 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ CLIN 0007. ADMINIISTRATIVE OFFICE One (1) operation room is required to be used as the Staff Administrative office and to secure equipment, this room should only be accessible to designated Yellow Ribbon staff. This room should be available on the Thursday before the event and end on the last day of the event. The rooms should have a water and coffee station with a television set up. Quantity: 5 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ CLIN 0008. COUNSELING ROOMS The following rooms must be next to or in very close proximity of each other: Four (4) Parlor style rooms with table and 2 chairs in each for 2 days; for a grand total of 8 each. Saturday & Sunday Quantity: 8 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ CLIN 0009. YOUTH AND TEEN ACTIVITY ROOM The rooms should be available from 0700 - 1700 and from 0800 to 1300 on Sunday. Each room should include at least two (2) TVs with DVD player. The rooms should include but not limited to juices and water. Quantity: 4 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ CLIN 0010. REGISTRATION AREA A registration area is required at the main check-in counter in the lobby to provide Welcome/Orientation packages to attendees. Table cloths and skirts are required for registration and round tables. Registration area near front desk for Soldiers registration with five, 6ft tables and four chairs: Friday: 1500 - 1930 hours Saturday: 0630 - 0800 hours Quantity: 2 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ CLIN 0011. MEETING AREA One (1) large meeting area or foyer space is required to be made available with 25 tables and 2 chairs per table around the perimeter of the general session room. Numbers of tables are subject to change since they are determined by the number of attendees. Therefore Hotel Managers or Event Coordinators are required to work closely with the Contracting Officer, Government Point of Contact or Contracting Officer's Representatives. Quantity: 3 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ CLIN 0012. VISUAL EQUIPMENT SATURDAY & SUNDAY: Six (6) to eight (8) 10x10 ft Screens will be needed for 2 days One (1) screen needed for each breakout room per day. Quantity16 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ CLIN 0013. AUDIO EQUIPMENT One (1) podium w/hard wired and wireless microphone, audio/speaker system in General Session room will be needed for 2 days: Quantity: 2 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ CLIN 0014. SLEEPING ROOMS STAFF LODGING - 20 rooms for 5 nights = 100 EACH: Rooms should include complimentary internet services. TOTAL = 100 EACH CHECK IN - WED 12 JUNE 2013; CHECK OUT - MON 17 JUNE 2013 Quantity: 100 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ **The quantities ordered in this contract are estimates. The contractor shall invoice for actual services/supplies provided only. Actual services/supplies provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. THE FEDERAL GOVERNMENT IS TAX EXEMPT. THIRD PARTIES, SEE ITEM NUMBER 26 BELOW. 1.All questions shall be in writing. Questions maybe e-mailed to Diana Harris at diana.v.harris.civ@mail.mil. 5.All offers shall be in writing. Proposals maybe e-mailed to Diana Harris at diana.v.harris.civ@mail.mil. 6.Mailed offers should be sent to the following address: Army Contracting Command-New Jersey Building 5418 South Scott Plaza Attn: Diana Harris Fort Dix, New Jersey 08640 7.Anywhere in this solicitation where the term quote mark proposal/offer quote mark is used, it is hereby changed to read quote mark quote quote mark. 8.Anywhere in this solicitation where the term quote mark offeror quote mark is used, it is hereby changed to read quote mark quoter quote mark. 9.Quotes are due by 29 May 2013, 2:00 PM (ET). It is the quoter's responsibility that all offers submitted, regardless of method of submission, are received in this office no later than the date specified. 10.Basis of Award: a.The Government intends to award a firm fixed-price (FFP) contract resulting from this solicitation. Award will be made on all or none basis. Award shall be made to a single contractor. Offers must include prices for each item listed in order that offers may be properly evaluated. Failure to do so shall be cause for the offeror to be considered non-responsive. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is found to be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: I.Technical - Facility Assessment consisting of cleanliness, security, amenities, and conformance with Performance Work Statement requirements. II.Price b.Technical is approximately equal to price. 11.A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 12.Quotes must include the following information: a.A list of the facility amenities b.Price: pricing for each Line Item. Pricing must be submitted in the proper format. The proper format consists of QUANTITY * UNIT AMOUNT = NET AMT. In the event there is a difference between a unit price and the extended total, the unit price will be held to the intended price. If the offeror shows only the total price but fails to enter a unit price, the total divided by the estimated quantity will be held to be the intended price. 13.The contractor must provide Point of Contact (POC) at the facility from commencement to conclusion of the event. The name of the POC and telephone number must be submitted with their offers. POC: _______________________________ Telephone No.______________________ 14.The contractor must demonstrate the financial capabilities to fulfill the proposed event. 15.The contractor must submit the Federal Emergency Management Agency (FEMA) Certification of the proposed facility for the event with their offers. 16.The contractor must submit all subcontracting agreements with their offers. 17.No smoking rooms required. Personal expenses items, and, or services in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room services, etc... will be paid directly by the guest, and shall not be billed under the resultant contract. 18.The area of consideration is within a 10 miles radius of within a 50-mile radius of the Buffalo Niagara International Airport, 4200 Genesee Street Chektowaga, NY 14225. 19.The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to provide the contracted services. 20.Contractors shall quote on all CLINS. CLIN pricing should be all inclusive of labor, labor burden, other direct cost (material, equipment, fees, licenses, etc), G&A and profit. 21.Line Item pricing should include all applicable taxes (i.e. room tax), fees, gratuities, commissions, services charges, etc. The federal government is tax exempt. 22.All representations and certifications to include provision of Dun & Bradstreet number are to be returned with the offer. Dun and Bradstreet information can be found by calling (800)-333-0505. A contractor who is receiving an award resulting from this request for quotation must be registered in the System for Award Management (SAM) prior to request for payment. To register, quoters may log onto: https://www.sam.gov/portal/public/SAM/. Contractors must complete FAR Clause 52.212-3 Reps and Certs if not already posted at SAM. The Reps and Certs will be a separate attachment. 23. Dun and Bradstreet #__________________________ 24.CAGE(commercial and government entity)code___________________ 25.Federal Tax ID __________________ 26. Wage Determination will be posted as a separate attachment. 27. For quotes submitted by Third Party Vendors, the following must also be submitted with the quote. Failure to provide this information with your quote may deem your quote non-responsive/unacceptable. (A). The Third Party Vendor must provide a Point of Contact (POC) that will be physically present at the facility from commencement to conclusion of the event. POC:_______________________________Telephone No.______________________ (B). The Third Party Vendor must submit all subcontracting agreements to reflect an agreement or contract between the prime hotel and the third party vendor. 28.Due to restricted access to Fort Dix, contractors that will be hand carrying their proposals are required to submit to the contracting officer a list of personnel planning to deliver the package not later than 24 hours prior to the due date. Contractors must also furnish the approximate time of arrival and the gate they will utilize. Contractors are cautioned that there may be delays at the gates and should allow adequate time for entering the installation to ensure packages are received prior to the time and date for receipt of proposals. All individuals must have a picture id and no substitutions are authorized. Vehicles are also subject to search. APPLICABLE PROVISIONS AND CLAUSES: The following clauses and provisions are incorporated by reference. FAR clauses and provisions can be read in their full text at http://farsite.hill.af.mil/vffara.htm and DFARS clauses and provisions can be read in their full text at http://farsite.hill.af.mil/. The clauses are to remain in full force in any resultant contract. FAR clauses 52.204-7 Central Contractor Registration DEC 2012 52.204-13 Central Contractor Registration Maintenance DEC 2012 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003 52.233-3 Protest After Award AUG 1996 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.203-7005 Representation Relating to Compensation of Former DoD Officials NOV 2011 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A Central Contractor Registration Alternate A FEB 2013 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.246-7000 Material Inspection And Receiving Report MAR 2008 CLAUSES INCORPORATED BY FULL TEXT 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (FEB 2012) 52.212-1 ADDENDUM INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS PARAGRAPHS (D), (E), (H), AND (I) ARE HEREBY DELETED FROM THE REFERENCED PROVISIONS. PARAGRAPH (C) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. CLAUSES INCORPORATED BY FULL TEXT 52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (FEB 2012) 52.212-4 ADDENDUM CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS FAR CLAUSE 52.212-4, quote mark CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS, quote mark IS MODIFIED AS FOLLOWS: DELETE PARAGRAPHS (h) PATENT INDEMNITY, (j) RISK OF LOSS, (n) TITLE, AND (p) LIMITATION OF LIABILITY. CLAUSES INCORPORATED BY FULL TEXT 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 2013) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). ___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.) ___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). ____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). ____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) ___ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Aug 2012) (Pub. L. 109-282) (31 U.S.C. 6101 note). ___ (5) 52.204-11, American Recovery and Reinvestment Act-Reporting Requirements (Jul 2010) (Pub. L. 111-5). ___ (6) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note). ____ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Feb 2012) (41 U.S.C. 2313). _X___ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (MAY 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161). ____ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a). ____ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). ____ (11) [Reserved] _X___ (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644). ____ (ii) Alternate I (NOV 2011). ____ (iii) Alternate II (NOV 2011). ____ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). ____ (ii) Alternate I (Oct 1995) of 52.219-7. ____ (iii) Alternate II (Mar 2004) of 52.219-7. ____ (14) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)). ____ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)). ____ (ii) Alternate I (Oct 2001) of 52.219-9. ____ (iii) Alternate II (Oct 2001) of 52.219-9. ____ (iv) Alternate III (Jul 2010) of 52.219-9. ____ (16) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)). ____ (17) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)). ____ (18) 52.219-16, Liquidated Damages-Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). ____ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). ____ (ii) Alternate I (June 2003) of 52.219-23. ____ (20) 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). ____ (21) 52.219-26, Small Disadvantaged Business Participation Program- Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). ____ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f). _X___ (23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2012) (15 U.S.C. 632(a)(2)). ____ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (APR 2012) (15 U.S.C. 637(m)). ____ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (APR 2012) (15 U.S.C. 637(m)). _X___ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755). ____ (27) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (MAR 2012) (E.O. 3126). _X___ (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). _X___ (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). ____ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212). ____ (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). ____ (32) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212). ____ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). ____ (34) 52.222-54, Employment Eligibility Verification (Jul 2012). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) ____ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) ____ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.) ____ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b). ____ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423). ____ (ii) Alternate I (Dec 2007) of 52.223-16. _X___ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513). ____ (39) 52.225-1, Buy American Act-Supplies (Feb 2009) (41 U.S.C. 10a-10d). ____(40)(i) 52.225-3, Buy American Act--Free Trade Agreements--Israeli Trade Act (NOV 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43). (ii) Alternate I (MAR 2012) of 52.225-3. (iii) Alternate II (MAR 2012) of 52.225-3. (iv) Alternate III (NOV 2012) of 52.225-3. (41) 52.225-5, Trade Agreements (NOV 2012) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). _X___ (42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). ____ (43) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150 ____ (44) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). ____ (45) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). ____ (46) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). _X___ (47) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). ____ (48) 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332). ____ (49) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332). ____ (50) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). ____ (51)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). ____ (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.) _X____ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). _X____ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). 11240 - Maid or Houseman 8.80 99030 - Cashier 8.80 99050 - Desk Clerk 8.80 _____ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). _X____ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). _____ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 351, et seq.). _____ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.). _____ (7) 52.222-17, Nondisplacement of Qualified Workers (JAN 2013) (E.O.13495). _____ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). _____ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note). (ii) 52.219-8, Utilization of Small Business Concerns (DEC 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offersubcontracting opportunities. (iii) 52.222-17, Nondisplacement of Qualified Workers (JAN 2013) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17. (iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (SEP 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 1998) (29 U.S.C. 793). (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (FEB 2009) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (JUL 2012). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of provision 252.209-7997 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW-DOD APPROPRIATIONS (DEVIATION 2013-O0006) (JAN 2013) (a) In accordance with section 101 (a) (3) of the Continuing Appropriations Resolution, 2013, (Pub. L. 112-175) none of the funds made available by that Act for general appropriations for DoD may be used to enter into a contract with any corporation that- (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, unless the agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government. (2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that- (1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, (2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. (End of provision) 252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-O0004) (JAN 2012) (a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012,(Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that- (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government. (2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that- (1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, (2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. (End of provision) 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (MAR 2013) (a) The Contractor agrees to comply with the following Federal Acquisition Regulation (FAR) clause which, if checked, is included in this contract by reference to implement a provision of law applicable to acquisitions of commercial items or components. ____ 52.203-3, Gratuities (APR 1984) (10 U.S.C. 2207). (b) The Contractor agrees to comply with any clause that is checked on the following list of Defense FAR Supplement clauses which, if checked, is included in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components. (1) _X___ 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) (Section 847 of Pub. L. 110-181). (2) ____ 252.203-7003, Agency Office of the Inspector General (DEC 2012)(section 6101 of Pub. L. 110-252, 41 U.S.C. 3509). (3) ____ 252.205-7000, Provision of Information to Cooperative Agreement Holders (DEC 1991) (10 U.S.C. 2416). (4) ____ 252.219-7003, Small Business Subcontracting Plan (DoD Contracts) (AUG 2012) (15 U.S.C. 637). (5) ____ 252.219-7004, Small Business Subcontracting Plan (Test Program) (JAN 2011) (15 U.S.C. 637 note). (6)(i) ____ 252.225-7001, Buy American and Balance of Payments Program (DEC 2012) (41 U.S.C. chapter 83, E.O. 10582). (ii) ____ Alternate I (OCT 2011) of 252.225-7001. (7) ____ 252.225-7008, Restriction on Acquisition of Specialty Metals (MAR 2013) (10 U.S.C. 2533b). (8) ____ 252.225-7009, Restriction on Acquisition of Certain Articles Containing Specialty Metals (MAR 2013) (10 U.S.C. 2533b). (9) ____ 252.225-7012, Preference for Certain Domestic Commodities (FEB 2013) (10 U.S.C. 2533a). (10) ____ 252.225-7015, Restriction on Acquisition of Hand or Measuring Tools (JUN 2005) (10 U.S.C. 2533a). (11) ____ 252.225-7016, Restriction on Acquisition of Ball and Roller Bearings (JUN 2011) (Section 8065 of Pub. L. 107-117 and the same restriction in subsequent DoD appropriations acts). 12) ____ 252.225-7017, Photovoltaic Devices (DEC 2012) (Section 846 of Pub. L. 111-383). 13)(i) ____ 252.225-7021, Trade Agreements (DEC 2012) (19 U.S.C. 2501-2518 and 19 U.S.C. 3301 note). (ii) ____ Alternate I (OCT 2011) of 252.225-7021. (iii) ____ Alternate II (OCT 2011) of 252.225-7021. (14) ____ 252.225-7027, Restriction on Contingent Fees for Foreign Military Sales (APR 2003) (22 U.S.C. 2779). (15) ____ 252.225-7028, Exclusionary Policies and Practices of Foreign Governments (APR 2003) (22 U.S.C. 2755). (16)(i) ____ 252.225-7036, Buy American Act-Free Trade Agreements-Balance of Payments Program (DEC 2012) (41 U.S.C. chapter 83 and 19 U.S.C. 3301 note). (ii) ____ Alternate I (JUN 2012) of 252.225-7036. (iii) ____ Alternate II (NOV 2012) of 252.225-7036. (iv) ____ Alternate III (JUN 2012) of 252.225-7036. (v) ____ Alternate IV (NOV 2012) of 252.225-7036. (vi) ____Alternate V (NOV 2012) of 252.225-7036. (17) ____ 252.225-7038, Restriction on Acquisition of Air Circuit Breakers (JUN 2005) (10 U.S.C. 2534(a)(3)). (18) ____ 252.225-7039, Contractors Performing Private Security Functions (JUN 2012) (Section 862 of Pub. L. 110-181, as amended by section 853 of Pub. L. 110-417 and sections 831 and 832 of Pub. L. 111-383). (19) ____ 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (SEP 2004) (Section 8021 of Pub. L. 107-248 and similar sections in subsequent DoD appropriations acts). (20) ____ 252.227-7013, Rights in Technical Data--Noncommercial Items (FEB 2012), if applicable (see 227.7103-6(a)). (21) ____ 252.227-7015, Technical Data-Commercial Items (DEC 2011) (10 U.S.C. 2320). (22) ____ 252.227-7037, Validation of Restrictive Markings on Technical Data (JUN 2012), if applicable (see 227.7102-4(c)))(10 U.S.C. 2321). (23) _X___ 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) (10 U.S.C. 2227). (24) _X___ 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (NOV 2010) (Section 1038 of Pub. L. 111-84) (25) ____ 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375). (26) ____ 252.243-7002, Requests for Equitable Adjustment (DEC 2012) (10 U.S.C. 2410). (27) ____ 252.246-7004, Safety of Facilities, Infrastructure, and Equipment For Military Operations (OCT 2010) (Section 807 of Pub. L. 111-84). (28) ____ 252.247-7003, Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (SEP 2010) (Section 884 of Pub. L. 110-417). (29)(i) ____ 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (ii) ____ Alternate I (MAR 2000) of 252.247-7023. (iii) ____ Alternate II (MAR 2000) of 252.247-7023. (iv) ____ Alternate III (MAY 2002) of 252.247-7023. (30) ____ 252.247-7024, Notification of Transportation of Supplies by Sea (MAR (2000) (10 U.S.C. 2631). (31) ____ 252.247-7027, Riding Gang Member Requirements (OCT 2011) (Section 3504 of Pub. L. 110-417). c) In addition to the clauses listed in paragraph (e) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5), the Contractor shall include the terms of the following clauses, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: (1) 252.225-7039, Contractors Performing Private Security Functions (JUN 2012) (Section 862 of Pub. L. 110-181, as amended by section 853 of Pub. L. 110-417 and sections 831 and 832 of Pub. L. 111-383). 2) 252.227-7013, Rights in Technical Data--Noncommercial Items (FEB 2012), if applicable (see 227.7103-6(a)). (3) 252.227-7015, Technical Data--Commercial Items (DEC 2011), if applicable (see 227.7102-4(a)). (4) 252.227-7037, Validation of Restrictive Markings on Technical Data (JUN 2012), if applicable (see 227.7102-4(c)). (5) 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (NOV 2010) (Section 1038 of Pub. L. 111-84). (6) 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375). (7) 252.247-7003, Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (SEP 2010) (Section 884 of Pub. L. 110-417). (8) 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (9) 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (End of clause) 52.000-4002 52.000-4002 LEVEL 1 ANTI TERRORIST AWARENESS TRAINING OCT/2010 REQUIREMENTS FOR CONTRACTOR EMPLOYEES (a) All contractor employees requiring access to any Federally-controlled facility and logical access to Federally controlled information systems except for quote mark national security systems quote mark as defined by 44 U.S.C. 3542(b)(2), should be certified in Level 1 Anti Terrorism Training. The training is accessible from any computer with access to the World Wide Web and is available at https:/atlevel1.dtic.mil/at. The contractor is responsible for ensuring that the training has been satisfactorily completed and that valid certificates of completion have been submitted to the Contracting Officers Representative (COR) with a copy furnished to the Contracting Officer. The Certificates are valid for one year, therefore, training shall be completed every year for the duration of the contract. (b) The term Federally-controlled facility is defined as: (1) Federally-owned buildings or leased space, whether for single or multi-tenant occupancy, and its grounds and approaches, all or any portion of which is under the jurisdiction, custody or control of a department or agency; (2) Federally-controlled commercial space shared with non-government tenants. For example, if a department or agency leased the 10th floor of a commercial building, the Directive applies to the 10th floor only; (3) Government-owned, contractor-operated facilities, including laboratories engaged in national defense research and production activities; and (4) Facilities under a management and operating contract, such as for the operation, maintenance, or support of a Government-owned or Government-controlled research, development, special production, or testing establishment. (c) The term quote mark Federally-controlled information system quote mark means an information system (44 U.S.C. 3502(8) used or operated by a Federal agency, or a contractor or other organization on behalf of the agency (44 U.S.C. 3544(a) (d) The term quote mark contractor employee quote mark includes employees, agents, students or student interns, or representatives and all employees, agents or representatives of all subcontractors and suppliers. PROTEST PROCEDURES 52.233-4000 HQ AMC-LEVEL PROTEST PROGRAM OCT/2011 If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to: Address: Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 The AMC-level protest procedures are found at: Web Address: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp If Internet access is not available contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures. End of clause PERFORMANCE WORK STATEMENT (PWS) FOR 20 - 22 June 2014 in Niagara Falls, NY YELLOW RIBBON REINTEGRATION PROGRAMS (This PWS is subject to change depending on the requirement and event) 1.0 INTRODUCTION The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform a weekend retreat for Soldiers with or without children or family members to improve their relationship skills, communication, and conflict resolution. These events are for the Soldiers, and families of various USAR units within the 99th Regional Support Command (RSC) Area of responsibility (AOR). All attendees are placed on travel orders and/or invitational travel orders in accordance with the Joint Federal Regulation (JFTR), the Joint travel regulation (JTR) and with Operation Order (OPORD) 08-102 mandated by Congress. 2.0 BACKGROUND The 99th RSC Yellow Ribbon Reintegration Program was initiated by the Secretary of Defense. The program provides information, services, referral, and proactive outreach programs to soldiers of the Army Reserve and their families through all phases of the deployment cycle. The goal of the Yellow Ribbon Reintegration Program is to prepare soldiers and their families for mobilization, sustain families during mobilization, and reintegrate soldiers with their families, communities, and employers upon redeployment or REFRAD. The program includes information on current benefits and resources available to help overcome the challenges of reintegration. Family members are authorized to travel on Invitational Travel Orders (ITOs). Yellow Ribbon Reintegration Programs are offered by Army Chaplains with the full support of their Commanding Officers. Families gain practical, useful information based on curriculum designed especially for Military Families. Through small group and one-on-one activities, Family members learn how to maintain closeness during frequent relocation, long separations, and repeated reunions. OBJECTIVES: Contractor shall: -Provide high quality sleeping rooms with adequate space and amenities for soldiers or military families with or without children. Contractors are required to identify the number and types of rooms in their proposals if they are not broken down into double size bed rooms, king size bed rooms, queen size bed rooms or two queen size bed rooms on the line items. Non-smoking rooms are preferable, but if the hotel does not have enough, they must indicate in their proposal. -Provide a variety of healthy food choices for breakfast, lunch, and dinner. Estimated number of meals and attendees will be identified on each line item. -Provide ample meeting space to accommodate Soldiers with or without children or family members for lectures, small-group discussions, and interactive family exercises. -Provide adequate room(s) large enough to accommodate children for child care while the meetings are taking place. Childcare services will be accomplished through a separate contract but the childcare contractor will make use of the hotel facility. 3.0 SCOPE 3.1. Lodging: Contractor shall contact the Government Point of Contact prior to conference start date to reconfirm actual number of attendees and go over the agenda. The quantities ordered in this contract are estimates. The contractor shall invoice for actual services/supplies provided only. Actual services/supplies provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. The Federal Government is tax exempt. Rooms should include complimentary internet services. All sleeping rooms must be at or below the Government's per diem rate. The support staff usually arrives on Thursday - one day prior to the event before the attendees. These staff members should be provided with assistance from Hotel Managers or Event Coordinators in order to be ready for in-processing on Friday. Attendees will start to arrive on Friday. 3.2. Personal Expenses: Personal expenses in guest rooms such as long distance phone charges, movie rentals, laundry, room service, etc. will be paid for by the guest and shall not be billed under the resultant contract. 3.3. Conference Space: Conference space must be co-located with sleeping accommodations. They are required to be located in the same facility as the guest rooms. No onsite renovations or other activities shall interfere with meeting space with noise or unsightly distractions. Line of site requirements: no pillars or posts obscuring views. Comfortable padded chairs are required to accommodate extended meetings. Meeting Rooms: One (1) General Session room: (Time may be adjusted) Saturday: 7:00 AM through 5:00 PM. Setup with round style tables to host breakfast, lunch, and dinner. Sunday: 7:00 AM through 2:00 PM. Setup with round style tables to host breakfast and lunch. The General Session Room is not to be used as the Breakout rooms or re-arranged to serve as Breakout Rooms. The General Session room and the Breakout Rooms are to be separate spaces and priced separately. Counseling Rooms The following rooms must be next to or in very close proximity of each other: Four (4) parlor style rooms for individual counseling with 1 small table and 2 chairs in each for: Meeting Area One (1) large meeting area or foyer space is required to be made available with 25 tables and 2 chairs per table around the perimeter of the general session room. Numbers of tables are subject to change since they are determined by the number of attendees. Therefore Hotel Managers or Event Coordinators are required to work closely with the Contracting Officer, Government Point of Contact or Contracting Officer's Representatives. Administrative Office One (1) operation room is required to be used as the Staff Administrative office and to secure equipment, this room should only be accessible to designated Yellow Ribbon staff. This room should be available on the Thursday before the event and end on the last day of the event. The rooms should have a water and coffee station with a television set up. Breakout Rooms Six (6) to eight (8) large breakout rooms setup classroom style are required to accommodate at least 60 - 80 people. Numbers of rooms are subject to change since they are determined by the number of attendees. These rooms should have a station for coffee, tea and water. Breakout rooms are to be located in close proximity to the General Session Room. The General Session Room is not to be used as the Breakout rooms or re-arranged to serve as Breakout Rooms. The General Session room and the Breakout Rooms are to be separate spaces and priced separately. Youth and Teen Activity Rooms: (Time may be adjusted) The rooms should be available from 0700 - 1700 and from 0800 to 1300 on Sunday. Each room should include at least two (2) TVs with DVD player. The rooms should include but not limited to juices and water. Registration Area: (Time may be adjusted) A registration area is required at the main check-in counter in the lobby to provide Welcome/Orientation packages to attendees. Table cloths and skirts are required for registration and round tables. Registration area near front desk for Soldiers registration with five, 6ft tables and four chairs: Friday: 1500 - 1930 hours Saturday: 0630 - 0800 hours Audio/Visual: SATURDAY & SUNDAY: Six (6) to eight (8) 10x10 ft Screens will be needed for 2 days One (1) screen needed for each breakout room per day. One (1) podium w/hard wired and wireless microphone, audio/speaker system in General Session room will be needed for 2 days: 3.4. Security: No conference meeting spaces are allowed in basements. The meeting rooms shall be secured enough for Attendees, Staff, Government's information, supplies, equipment and other properties. Limit conference area entries to outsiders during the 3 or 4 days event. All conference spaces and rooms must be in the same hotel. 3.5. Space: (The dimensions mentioned below are different for all events. Size of the meeting rooms are determined by the number of attendees). Therefore Hotel Managers or Event Coordinators are required to work closely with the Contracting officer, Government Point of Contact or Contracting Officer's Representatives. Small meeting space(s) shall be a minimum of 1500 square feet to be used for child care. Large meeting space(s) shall be a minimum of 3,000 square feet of floor space to accommodate 100 people in moveable seating arrangements. (Specific number of people will be indicated on each line item) Sitting style - crescent moon (preferably) or half-round tables setting. 3.6. Schedule or Performance Period: Below is a tentative schedule (subject to change). Once again, Hotel Managers or Event Coordinators are required to work closely with Contracting officer, Government Point of Contact or Contracting Officer's Representatives. FRIDAY - There will be a General Session for one (1) hour on Friday evening. (Time may be adjusted) SATURDAY - The first full day of the formal program will begin at 0630 hours (6:30 AM) Saturday and end NLT 1700 hours (6:00 PM) with counseling breakout rooms and services available during the evening as needed. SUNDAY - The third day will begin at 0700 hours (7:00 AM) Sunday and end NLT 1400 hours (2:00 PM). Attendees will travel home Sunday afternoon/evening. 3.7. Set-up: Area must be well lit. Windows must have coverings to darken the room and enable the viewing of videos and slides. Additional or less items may be required for quote mark Audio Visual quote mark depending on each event and the turnout of attendees. Contractor needs to ask upfront to avoid unexpected additional cost on the side of the Government. 3.8. Refreshments: Ice water, glasses and mints are required at each round table likewise writing pads and pens. The items shall be replenished at the beginning of each session (as necessary). 3.9. Meals: (Preferably - buffet type). The attendees will use the hotel restaurant or the program manager will make arrangements with the hotel. Below is a tentative schedule. Quantities of meals are determined by the number of attendees. Once again, contractor shall contact the Government Point of Contact prior to conference start date to reconfirm actual number of attendees. Breakfast: Buffet will be served on Saturday and Sunday in the general session room. Menu shall include but not be limited to scrambled eggs, pancakes or French toast, bacon or ham, turkey sausage, Danishes, fresh fruit, yogurt, assorted juices, milk, coffee, tea, and water and appropriate condiments. Lunch: Buffet will be served on Saturday. The menu shall include but not be limited to tossed salad with assorted dressing, hot chicken, hot sliced beef entr e, pasta, Starch Du jour, assorted breads and condiments, coffee, tea, juice, iced tea and soda, assorted desserts. Dinner: Buffet will be served on Saturday. Menu shall include but not be limited to tossed salad with assorted dressings, hot chicken entr e, sliced beef, fish or pork entr e, starch du jour, fresh vegetable, assorted breads and condiments, coffee, tea, fruit juice and sodas, iced tea, assorted desserts. 3.10. Invoicing: Invoices shall be submitted via the Wide Area Work Flow (WAWF) system. The quantities ordered in this contract are estimates. The contractor shall invoice for actual services/supplies provided only. Actual services/supplies provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. 3.11. Miscellaneous: Safe and free parking and free Internet services. Facilities should be located within a ten-mile radius of accessible shopping, site-seeing, amusements, and points of interest. Family Recreational Activities: It is preferable that the lodging facility have a game room; family friendly snacks and beverages available; playground or play area; etc. 4.0 TECHNICAL REQUIREMENTS Technical Requirements: Lighting must be easily adjustable to accommodate multiple transitions from Power Point presentations to group discussion and practical exercises. (The dimensions mentioned below are different for all events) Multiple tap surge suppressor and 50' foot extension cord must be accessible. One (1) projector screen of no less than 8' x 8', one (1) A/V table, podium, and up to ten (10) flip charts with easels and assorted colored markers are needed for this event. One (1) digital projector of 3,000 lumens or more, two (2) hand-held wireless microphones with stands, one (1) 6-channel mixer, two (2) 250-watt (minimum) speakers. 5.0 DEFINITIONS 4.1. CONTRACTOR: The term refers to the primary (prime) contractor or vendor. 4.2. CONTRACTING OFFICER: The government official who has authority to enter into contract, administer or terminate contracts. He/she can make related determinations and findings on behalf of the government. He/she is the ONLY individual who can legally bind the government. 4.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the Contracting Officer to monitor contractor's performance. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.
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V -- Yellow Ribbon Event - June 2013