SOLICITATION NOTICE
R -- PEPFAR Uganda Deputy Country Coordinator
- Notice Date
- 5/10/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- Agency for International Development, Overseas Missions, Uganda USAID-Kampala, Dept. of State, Washington, District of Columbia, 20521-2190
- ZIP Code
- 20521-2190
- Solicitation Number
- 617-13-0002
- Archive Date
- 6/23/2013
- Point of Contact
- Grace W. Nakaddu, Phone: 256-41-4306-001, Grace Muntu, Phone: 256-41-4306-001
- E-Mail Address
-
gnakaddu@usaid.gov, gmuntu@usaid.gov
(gnakaddu@usaid.gov, gmuntu@usaid.gov)
- Small Business Set-Aside
- N/A
- Description
- 1. Position Title: PEPFAR Uganda Deputy Country Coordinator 2. Market Value: GS-13 Equivalent ( $71,674 to $93,175). Final compensation will be based upon the candidate past salary history. 3. Place of Performance: Kampala, Uganda 4. Period of Performance: Two year contract. 5. A contractor is required to serve as the budgetary control officer responsible for ensuring annual budgets are appropriately implemented across the USG President's Emergency Plan for AIDS Relief agencies according to the approved Country Operational Plans. 6. Education: Bachelors-level degree or equivalent is required. Bachelors-level degree in Public Health, Health Administration, Public Policy, Public Administration, Social Science or related field is preferred. Masters-level degree in Public Health, Health Administration, Public Policy, Public Administration, Social Science or related field is desirable. 7. Work Experience: Eight to ten years of progressive, professional-level experience at the program management level with some background in HIV and AIDS is required. The incumbent should have a proven track record coordinating and communicating with large teams across organizational structures and managing complex processes. Because this position is a high‑level advisory position supporting the efforts of the PEPFAR Country Coordinator and the interagency PEPFAR team, it demands an incumbent with credentials and credibility. Ability to perform at a senior level must be demonstrable, and experience applying effective communication and leadership skills is essential. As the Deputy PEPFAR Coordinator will serve as lead manager of the in‑country, interagency PEPFAR budget, experience in developing and monitoring budgets is required. Experience living and working in developing countries, including coordination of activities with host governments, non-governmental organizations, and other donors, is highly desired. Experience with health, preferably HIV and AIDS, programs in the Africa region is desirable. Two or more years' experience in monitoring and evaluation of health or HIV/AIDS programs is desired. 8. Skills and Abilities (all required): Strong organizational skills: ability to plan, organize, coordinate and implement work inputs from several sources and partners, manage the simultaneous delivery of multiple outputs, ability to keep complex processes on schedule, and keep track of large amounts of data and a substantial overall country budget. Well-honed interpersonal skills: Strong interpersonal skills and proven ability to develop and maintain effective working relationships across teams and organizations and with external partners in a complex international and multi-cultural environment. Ability to lead the negotiation process on a variety of difficult issues. Excellent and demonstrated skills in facilitating effective team work. Ability to readily analyze and present data to a wide range of audiences in a clear and concise manner. Ability to work independently with little supervision. Excellent written and spoken English at native speaker level. Strong computer and writing skills with proven ability to produce concise well written reports and high quality presentations in Word, Excel, and Power Point. 9. Basis of Rating : Applicants who meet the minimum qualifications will be evaluated based on the criteria listed above. Applicants are strongly encouraged to address each of the criteria on a separate sheet describing specifically and accurately what experience, training, education, and/or awards you have received that are relevant to each. Be sure to include your name, and the announcement number at the top of each additional page. Failure to address the minimum selective and/or quality ranking factors may result in your application not receiving credit for all of your pertinent experience, education, training, and awards. Notice to Applicants: The highest ranked applicants may be interviewed. References will be asked to complete a questionnaire that assesses the applicant's technical knowledge, work performance, communication skills, and group dynamics, using the above specific criteria. The references will be asked to provide general assessment of the applicant's suitability for the position. It is the responsibility of the applicant to ensure submitted references are available to provide a written or verbal reference in a timely manner. In addition to comments from references, the Selection Committee will take into account awards or other evidence of outstanding performance in any areas related to the above selection criteria. USAID reserves the right to obtain from previous employers relevant information concerning the applicant's past performance and may consider such information in its evaluation. USAID/Uganda shall not pay for any expenses associated with the interviews. Introduction: USAID Uganda seeks to hire a qualified individual to serve as PEPFAR Uganda Deputy Country Coordinator. While the Coordinator is responsible for ensuring annual PEPFAR budgets are effectively planned, the Deputy PEPFAR Country Coordinator serves as the budgetary control officer. The incumbent will be responsible for ensuring annual budgets are appropriately implemented across the USG PEPFAR agencies according to the approved COPs. S/he will effectively manage multi-year budgets, including ensuring that agencies do not incur major funding pipelines, through regular coordination with agency counterparts. In addition, the incumbent will manage all reprogramming of COP activities and budgets at the regularly defined planning intervals. The Deputy Coordinator will regularly report on budgetary status to the Coordinator, PSC, IAHT, Deputy Chief of Mission, and Ambassador. As the budgetary lead, the incumbent will serve as the primary local point of contact to the OGAC Management and Budget division. In addition, the Deputy PEPFAR Coordinator serves as Acting Coordinator in the Country Coordinator's absence. As Acting Coordinator, s/he will attend the U.S. Mission Country Team, IAHT, and other interagency meetings to report on PEPFAR planning and implementation activities and provide advice and counsel to the Ambassador and Deputy Chief of Mission, as well as other Agency leads, on all matters related to HIV/AIDS in Uganda. As Acting Coordinator, other responsibilities include: leading weekly PSC meetings, facilitating communications between and among the various USG departments and agencies involved in the PEPFAR implementation; liaising routinely with OGAC in Washington, DC; managing communication between the PEPFAR team and the national entities; and leading coordination with efforts with Government of Uganda agencies, such as the Ministry of Health and Uganda AIDS Commission, as well as with bilateral/multilateral donors, including Global Fund, World Bank, Department for International Development (DFID), Irish AID, Danish Cooperation, UNAIDS, and others. Although the incumbent will be a senior member of a very dynamic team in a fast-paced environment, he/she must be able to work independently with minimal supervision. The incumbent is accountable for the effective performance of the PCO and the ability for team members to work together to prioritize actions for effective implementation. Major duties and responsibilities: A. Working under the direction of the PEPFAR Country Coordinator, provides day-to-day coordination in implementing PEPFAR. B. Coordinate and facilitate the development of planning, budgeting, and reporting to OGAC and PEPFAR headquarters; serve as primary expert on annual COP development guidance for interagency team; disseminate and explain guidance to PEPFAR team; and coordinate with agencies to ensure implementing partners understand annual requirements. C. Serve as the budgetary control officer, reconcile budgets with available resources throughout the COP planning process, and ensure annual budgets are appropriately implemented across the USG PEPFAR agencies according to the approved COPs. D. As assigned by the PEPFAR Country Coordinator, respond to OGAC and PEPFAR headquarters' routine and ad hoc requests for information and reports in a timely manner. Interface within the USG agencies to ensure timely submission of all PEPFAR documents including the COP, the Annual Program Results (APR), Semi-annual Program Results (SAPR) and all other required documentation and reporting. E. Manage interagency communications. Prepare and disseminate periodic internal and external updates/status reports on PEPFAR in Uganda. Keep agencies on task for interagency efforts such as reprogramming, results reporting, etc. and provide all requisite related documentation to OGAC. F. Serve as PCO/PSC liaison to the IPG. Ensure technical requirements are disseminated and translated to in-country TWGs and successfully implemented. G. As requested by the Country Coordinator, participate in PEPFAR Uganda policy and technical discussions and strategic planning and negotiations with the GOU, cooperating partners, and the USG interagency team to implement PEPFAR investment priorities. H. Oversee the coordination of travel and meeting logistics for international visitors, including Country Support Team members, technical advisors, and others. Assist with planning and facilitating site visits for visiting dignitaries and others as needed. I. Assist the PEPFAR Country Coordinator, the PEPFAR Communications Officer, and the SI Liaison to assure timely and complete response to media requests for information on PEPFAR in Uganda. J. Act as the PEPFAR Country Coordinator in his/her absence. K. Perform other duties as assigned by the PEPFAR Country Coordinator. SPECIFIC TASKS TO BE ACCOMPLISHED: Program Development and Implementation (40 percent of time) 1. Support the PEPFAR Country Coordinator and PSC in facilitating a cohesive PEPFAR program for Uganda that makes the best use of the comparative advantages and competencies of participating USG agencies, achieves maximum results related to PEPFAR targets and GOU objectives for HIV/AIDS, and optimally responds to the needs of Ugandans at risk for, infected by, or affected by AIDS. 2. Lead preparation of annual Country Operational Plan, the semi- and annual reports on results of the Country Operational Plan, periodic reports and other requests for data/information from OGAC. Ensure documentation of policy and programming decisions for OGAC and the interagency team. Prepare and disseminate periodic internal and external updates/status reports on PEPFAR in Uganda, including budget information and results data. Internal audiences shall be limited to USG participants, including HQ. External audiences shall include GOU partners (Ministry of Health and Uganda AIDS Commission), cooperating partners, non-governmental implementing partners, and general public. 3. Serve as the budgetary control officer; ensure annual budgets are appropriately implemented across the USG PEPFAR agencies according to the approved COPs. Effectively manage multi-year budgets, including ensuring that agencies do not incur major funding pipelines, through regular coordination with agency counterparts. Manage all reprogramming of COP activities and budgets at the regularly defined planning intervals. Regularly report on budgetary status to the Coordinator, PSC, IAHT, Deputy Chief of Mission, and Ambassador. Serve as the primary local point of contact to the OGAC Management and Budget division and external audiences, including the GOU. Interagency Communications and Implementation Management (40 percent of time) 1. Maintain interagency tracker of internal and external meetings, visitors, deliverables, and other key dates. Work with team members to establish timelines for the completion of tasks and work with the interagency team to ensure that USG agencies are fully aware of tasks and timelines for the submission of documents both internally and externally. Promote full professionalism in all work and submission of documents and communications both internally and externally. 2. Prepare regular communiqué (weekly or biweekly) to interagency team with key activities, events, and other news. Coordinate with PEPFAR Program Assistant to maintain interagency PEPFAR Uganda Extranet site with document repository, calendar, and other items. 3. Facilitate the development of PEPFAR Uganda materials that are disseminated internally and externally. Coordinate with the Inter Agency Health Communications team on informational materials, press releases, speeches, strategy documents, etc. Ensure that all materials emanating from the PEPFAR Uganda office are of the highest professional quality and meet all programmatic requirements, including branding guidance. Special Initiatives and Other Requests (20 per cent of time) 1. Support the PEPFAR Country Coordinator to respond to requests from the U.S. Embassy Front Office, OGAC, GOU, and other partners regarding special initiatives, regional meetings and conferences, and other PEPFAR and/or HIV/AIDS-related activities. Work with the interagency team to ensure that (1) PEPFAR Uganda is appropriately represented in meetings and conferences and (2) the interagency team adequately responds to initiatives and special assignments, as appropriate. 2. Assist in planning and implementation of headquarters and other special visitors, including Congressional and staff delegations. 3. Attend GOU, AIDS Development Partners (donor group), and other internal and external meetings with or on behalf of the Coordinator and interagency PEPFAR team when requested. 4. Perform other duties, as assigned. The contractor will report to the PEPFAR Uganda Country Coordinator. For detailed scope of work and evaluation criteria, please send email to gnakaddu@usaid.gov, copy, gmuntu@usaid.gov or access at: http://uganda.usaid.gov/
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/AID/OM/UGA/617-13-0002/listing.html)
- Place of Performance
- Address: USAID/Uganda, US Embassy Compound – South Wing, Plot 1577 Ggaba Road, Postal Office Box: 7856, Kampala, Kampala, Uganda
- Record
- SN03059823-W 20130512/130510235631-3baf8aa8fc7e067bd465c20676c0d7fa (fbodaily.com)
- Source
-
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