SOURCES SOUGHT
99 -- Distribution Modernization Project
- Notice Date
- 3/22/2013
- Notice Type
- Sources Sought
- NAICS
- 541618
— Other Management Consulting Services
- Contracting Office
- Government Printing Office, Acquisition Services, Acquisition Services, 732 North Capitol Street, NW, Washington, District of Columbia, 20401
- ZIP Code
- 20401
- Solicitation Number
- GPODistributionModernizationFY13
- Archive Date
- 5/4/2013
- Point of Contact
- Barbara J Higgs, Phone: 2025122022
- E-Mail Address
-
bhiggs@gpo.gov
(bhiggs@gpo.gov)
- Small Business Set-Aside
- N/A
- Description
- Request for Information (RFI) for Distribution Modernization Project Contracting Office Address: U.S. Government Printing Office, Acquisitions Services Division, 732 North Capitol Street, NW Room A-332, Washington, DC 20401 The United States Government Printing Office (GPO) is exploring technology to gain a better understanding of the current market for the services required and to develop an automatic/semi-automatic process for distributing government publications. The shortlist of vendors will then be invited to submit an offer for the services for the development of this RFI, including devices and methodology for implementation. The objectives of FDLP are as follows: •· To take the first step to identify an implementation partner to provide the required expert consulting and development of an automated/semi-automated distribution process to take us through the upgrade/implementation, develop training material and provide 2 months post go-live support. •· The GPO is looking for a developer and implementation partner that can identify and install all hardware, software, and can manage these resources, so that by the end of the project the GPO will then become self-sufficient to manage the installed hardware/software resources. Additionally, the GPO is looking to make better use of the hand-held computer devices. Specific additional functionality to be included within the project includes: •· The ability to use hand-held devices to enter item numbers that can be queried against the FDLP library selection profile. To determine if the library selects the prospective item number using barcoding (Symbology 3 of 9) or RFIDs. •· The ability to customize reporting and pacing slips based on the publications processed for that particular day, or on a specific shipping list. •· The ability to implement a solution to provide a management dashboard and transactional drilldown. (This item may be priced separately). •· The ability to import the GPO Library file and the GPO Item selection profile data into a hand-held device/application that can be queried by the item number. The project is anticipated to start in June 2013, with a go live date on January 1, 2014. The GPO is looking for vendors who can demonstrate a history of similar project successes and able to provide the resources for the full project life cycle, from architecture design, project management, requirements gathering, gap analysis, configuration, testing and training through to post go-live support. Background The Federal Depository Library Program (FDLP) was established by Congress to ensure that the American public has access to its Government's information. Since 1813, depository libraries have safeguarded the public's right to know by collecting, organizing, maintaining, preserving, and assisting users with information from the Federal Government. The FDLP provides Government information at no cost to designated depository libraries throughout the country and territories. These depository libraries, in turn, provide local, no-fee access to Government information in an impartial environment with professional assistance. As institutions committed to equity of access and dedicated to free and unrestricted public use, the nation's nearly 1,250 depository libraries serve as one of the vital links between "We the people" and our Government. Anyone can visit Federal depository libraries and use the Federal depository collections which are filled with information on careers, business opportunities, consumer information, health and nutrition, legal and regulatory information, demographics, and numerous other subjects. Requirement Background & Current Situation At present, our main distribution system is an Oracle-based content system. The GPO is exporting data files that contain library profiles which equate the publications selected by each depository library in the FDLP program. Each of the 1250 depository libraries have the ability to select and de-select item numbers that are associated with government publications distributed by GPO. These library selection profiles are housed in the Oracle application. When government publications are produced, they are provided a classification number and item number. Based on the selection profile, the item number is queried todetermine if the item number is in the particular profile, and the item is inserted into a shipment box. The GPO creates a general shipping list that has all titles received in a given period. The shipping list is used as a guide for distribution. The shipping list identifies the title, classification number, and the Item number. (All libraries may not get all items on the shipping list). The GPO is using a paper print form from our ORACLE database which provided a listing of selected depository libraries for a given item number. (Sample attached.) Overall, the GPO has had a good return on investment from the system, though there are a number of ongoing issues. •· The process is completely manual; •· Validation of accuracy is a manual process; •· Metric gatherings is a manual process (Counts the number of publications processed); •· A customized packing list provided by the vendor, based on each individual library's selection profile. •· There is very limited transactional reporting and it is difficult to get reports into excel for analysis; and •· The GPO needs a modular and mobile infrastructure that can be moved from location to location with nominal down- time. All interested vendors must furnish the following information to GPO in electronic format: Capability Statement (Word or PDF file) Completed Requirements Matrix (Excel file) White Papers (Word or PDF file Comments or Questions (Word of PDF file) Capability Statement: The Capability Statement must identify any technology solutions to be advocated and/or outline how the vendor will incorporate this technology to ensure a successful implementation within the given timeframe. The vendor must provide the estimated time, after award, to achieve operational status using the technologies recommended in the Capability Statement. The vendor must also include any cost information that is available on the technologies and approaches recommended in the Capability Statement. The Capability Statement must be 10 pages or less and contain no marketing material. Please also list company points of contact and GSA Schedule number (if applicable). White Paper: Similar Solutions or Systems: Vendors must also submit a separate document that summarizes the vendor's work on systems with similar scope and requirements. Each white paper must be 20 pages or less; however, up to five (5) white papers may be submitted provided that each represents a discrete system or program. Comments or Questions: Vendors must identify any gaps in the documentation - including concerns about GPO's approaches. Vendors must also identify any capabilities and requirements where technology may be lagging, and identify missing and ambiguous requirements and capabilities. Feedback should include specific comments and suggestions for refining the documents to reflect clear guidance to industry and best practices. Questions regarding capability statements, white papers, and other documentation must be submitted in writing to the Contracting Officer, Barbara Higgs at Bhiggs@gpo.gov no later than April 5, 2013. Capability statements and/or other white papers and documentation related to this RFI must be submitted by email to the Contracting Officer, Barbara Higgs at Bhiggs@gpo.gov by 4:00 pm on April 19, 2013. Faxed copies are not acceptable. NOTICE: This announcement is a request for information only and does not obligate the GPO in any way. This is not a request for proposal and the GPO will not pay for any information submitted or for any expenses associated with providing information. Any information submitted by respondents to this RFI is strictly voluntary. Material submitted will be deemed propriety to the extent permitted by applicable laws and regulations if so marked by the respondent.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/GPO/PSPSD/WashingtonDC/GPODistributionModernizationFY13/listing.html)
- Place of Performance
- Address: 732 North Capitol Street, NW, Washington, District of Columbia, 20401, United States
- Zip Code: 20401
- Zip Code: 20401
- Record
- SN03018800-W 20130324/130322234503-092586545d8b0fadfc2e0457286005a1 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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