SOLICITATION NOTICE
G -- Musician Coordinator
- Notice Date
- 3/14/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 711130
— Musical Groups and Artists
- Contracting Office
- MICC - Fort Benning, Directorate of Contracting, Building 6, Meloy Hall, Room 207, Fort Benning, GA 31905-5000
- ZIP Code
- 31905-5000
- Solicitation Number
- W911SF-13-R-0011
- Response Due
- 3/22/2013
- Archive Date
- 5/13/2013
- Point of Contact
- Ametrius Shaw, 706-545-7756
- E-Mail Address
-
MICC - Fort Benning
(ametrius.shaw@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W911SF-13-R-0011. The solicitation is issued as a request for proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-66. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE: This solicitation is a total small business set-aside. Proposals received from other than small business concerns will not be considered. The NAICS code is 711130 - Musical Groups and Artists, with a small business size standard of $7M. Wage Determinations: The U.S. Department of Labor Wage Determination No. WD 05-2137 (Rev.-13), dated 06/13/2012, applicable to Chattahoochee and Muscogee Counties, GA applies to this procurement. This wage determination may be reviewed at: http://www.wdol.gov/ Proposed pricing is to correspond to the attached Contract Line Item structure. PERIODS OF PERFORMANCE: The anticipated period of performance for this requirement is as follows. Dates will be adjusted in the event the contract is not awarded in sufficient time. Base Year: 1 April 2013 to 31 March 2014 Option Year 1: 1 April 2014 to 31 March 2015 Option Year 2: 1 April 2015 to 31 March 2016 PLACES OF PERFORMANCE: Performance shall occur at various chapel locations on Fort Benning as indicated within Attachment 2. CONTRACT PROVISIONS: The following Federal Acquisition Regulation provisions apply to this acquisition. 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil (End of Provision) 52.233-2, Service of Protest (Sep 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Ms. Pat Billins, MICC-Fort Benning, 6650 Meloy Drive, Fort Benning, GA 31905. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) 52.209-2Prohibition on Contracting With Inverted MAY 2011 Domestic Corporations - Representation 252.203-7005Representation Relating to Compensation of NOV 2011 Former DoD Officials 52.212-3Alternate I, Offeror Representations and CertificationsAPR 2011 - Commercial Items (Offeror shall submit completed copy with proposal or have current information in SAMS.) 52.222-38Compliance with Veterans' Employment ReportingSEP 2010 Requirements 252.212-7000Representations and Certifications - CommercialJUN 2005 Items (Offeror shall submit completed copy with the proposal or have current information in SAMS.) CLAUSES: The following Federal Acquisition Regulation clauses apply to this acquisition. 52.252-2, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil. (End of Clause) 52.203-3Gratuities (10 U.S.C. 2207)APR 1984 52.203-7Anti-Kickback ProceduresOCT 2010 52.203-8Cancellation, Rescission, and Recovery of Funds for JAN 1997 Illegal or Improper Activity 52.203-13 Contractor Code of Business Ethics and ConductAPR 2010 52.204-4 Printed or Copied Double-Sided on Postconsumer FiberMAY 2011 Content Paper 52.204-7 Central Contractor Registration DEC 2012 52.204-10Reporting Executive Compensation and First-Tier AUG 2012 Subcontract Awards 52.204-99 System for Award Management Registration AUG 2012 52.209-6 Protecting the Government's Interest WhenDEC 2010 Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10Prohibition on Contracting With Inverted DomesticMAY 2012 Corporations 52.212-4 Contract Terms and Conditions--Commercial ItemsFEB 2012 52.212-5Contract Terms and Conditions Required to Implement MAR 2012 Statutes or Executive Orders - Commercial Items 52.213-2 Invoices APR 1984 52.215-5 Facsimile ProposalsOCT 1997 52.216-1 Type Of Contract APR 1984 52.217-8Option to Extend ServicesNOV1999 52.217-9Option to Extend the Term of the ContractMAR2000 52.219-8Utilization of Small Business ConcernsJAN 2011 52.222-3Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and MAR 2012 Remedies 52.222-21Prohibition of Segregated FacilitiesFEB1999 52.222-26 Equal Opportunity MAR 2007 52.222-35Equal Opportunity for Veterans SEP 2010 52.222-36Affirmative Action for Workers with Disabilities OCT 2010 52.222-37Employment Reports on Veterans SEP 2010 52.222-40Notification of Employee Rights under the NationalDEC 2010 Labor Relations Act 52.222-41 Service Contract Act of 1965 NOV 2007 52.222-50 Combating Trafficking in Persons FEB 2009 52.222-54 Employment Eligibility Verification JUL 2012 52.223-18Encouraging Contractor Policies to Ban Text MessagingAUG 2011 While Driving 52.232-25 Prompt Payment OCT 2008 52.232-33 Payment by Electronic Funds Transfer-CentralOCT 2003 Contractor Registration 52.233-3 Protest after Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.245-1 Government Property APR 2012 52.246-1 Contractor Inspection Requirements APR 1984 52.246-1 Inspection of Services - Fixed-PriceAUG 1996 (Deviation April 2003) 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7002 Requirement to Inform Employees of Whistleblower JAN 2009 Rights 252.204-7003 Control of Government Personnel Work Product APR 1992 252.232-7003 Electronic Submission of Payment Requests and DEC 2006 Receiving Reports 252.232-7010 Levies on Contract Payments JUN 2012 252.212-7001 Contract Terms and Conditions Required to Implement JUN 2012 Statutes or Executive Orders applicable to Defense Acquisitions of Commercial Items 252.203-7000Requirements Relating to Compensation of Former DoDSEP 2011 Officials (Section 847 of Pub. L. 110-181) 252.203-7003 Agency Office of the Inspector GeneralAPR 2012 (section 6101 of Pub. L.110-252, 41 U.S.C. 3509) 252.226-7001 Utilization of Indian Organizations, Indian-OwnedSEP 2004 Economic Enterprises, and Native Hawaiian Small Business Concerns (Section 8021 of Pub. L. 107-248 and similar sections in subsequent DoD appropriations acts). 252.243-7002 Requests for Equitable Adjustment (10 U.S.C. 2410)MAR 1998 NOTICES AND INSTRUCTIONS TO OFFERORS: To be considered responsive, Offerors shall submit proposals no later than the date and time specified. All required copies are due by 22 March 2013, no later than 10:00 a.m. EDT. Proposals shall be submitted via email to the following address: Usarmy.benning.hqda-aca.mbx.doc-offer@mail.mil PROPOSAL PREPARATION INSTRUCTIONS Solicitation Provision 52.212-1, Instructions to Offerors - Commercial Items (Feb 2012) applies to this acquisition with exception to its reference to the Standard Form 1449 (SF 1449). For solicitation purposes, the SF1449 is replaced with this combined synopsis and solicitation. For proposal purposes, the SF1449 may be replaced with the Offeror's own stationary. Proposal Format and Content.. 1. The submission instructions are designed to provide general guidance for preparing proposal as well as providing specific instructions on response organization, format, and content. Offerors shall include all documents and information requested and shall be submitted in accordance with the instructions. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on initial proposal received without discussion of such response. 2. Offerors shall submit a proposal that is self-sufficient and responds directly to the requirements of the Solicitation. The proposal shall be clear, concise, and include adequate detail for effective evaluation. The Offeror should not simply rephrase or restate the Government's requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements of the Solicitation. The proposal shall contain sufficient information to enable the Government to fully evaluate and determine the Offeror's capability to comply with the requirements identified in the Solicitation. Offerors that are overly verbose or include marketing material may distract from the evaluators ability to ascertain compliance with the Solicitation. 3. Offerors shall submit a proposal that describes the procedures, processes, controls, etc. that are established for this Solicitation. The Offerors shall provide any assumptions upon which your approach/solution is based, and the rationale supporting the assumption (i.e., why do you believe the assumptions are valid). Express your best understanding of the ramification inherent in the Solicitation. Discuss alternatives considered, risks involved, impact to the missions (both detriment, as well as efficiency), impacts from external sources, etc. Provide any other explanations or supporting data (matrix, charts, or other graphics) determined necessary for the Government to fully understand the Offeror's methodology and approach. 4. The Offeror shall provide its proposal with a cover sheet that contains the company's name, address and telephone number, name and title of the person authorized to sign and negotiate the Solicitation, offer validation period of sixty (60) days, Solicitation number W911SF-13-R-0011, and the original date of proposal. The original date shall be located in the upper right hand corner of the cover sheet. 5. Offeror Organization and Format: The proposals shall consist of three (3) volumes. The volumes are: Volume I - Technical Submission, Volume II - Past Performance and Volume III - Price Submission. 6. Offerors must comply with the page limitations and format specified for each volume. Information submitted beyond limitations identified could negatively impact the evaluation during the rating process. The follow-on paragraphs provide the specific information required for each volume. VolumeFormatPage LimitationNumber of Copies Volume I - Technical SubmissionMS Word or PDF10 (Excluding the table of contents)(8.5 x 11 inch paper; 12 Font or larger) Fold-outs used for charts, tables (May not exceed 11 quote mark x 17 quote mark ; 12 Font)1 Original to each email address Volume II -Past PerformanceMS Word or PDF5 (Excluding the table of contents) (8.5 x 11 inch paper; 12 Font or larger)1 Original to each email address Volume III - Price SubmissionCompleted CLIN StructureNone(8.5 x 11 inch paper or 11x17 fold outs; 12 Font)1 Original to each email address 7. Format for Volumes I, II and III must be as follows: A page is defined as one face of a sheet of paper containing information. Foldouts will be counted as two pages. Typing must not be less than 12 font. The table of contents does not count against the 10 page limitation. Documents supporting Relevant Experience do not count against the 10 page limitation. Elaborate formats, bindings or color presentations are not desired or required. 8. Volume I - Technical Submission. Volume I should be clearly marked quote mark Volume I - Technical Submission, W911SF-13-R-0011, and should include the Offeror's technical submission. Volume I should consist of a written narrative that is the Offerors proposed solution to the requirement contained in the Performance Work Statement (PWS) for this Solicitation. The technical discussion should be practical, straightforward, specific, concise, and complete. Volume I should not include price information. Technical submission should be segregated and partitioned into three separate sections, as described below. Each section should include a table of contents. A list of attachments, exhibits, tables, and figures, as required, may be provided. The table of contents will not count against the 10 page limitation. However any attachments, exhibits, tables, and figures will count against the 10 page limitation. Offerors should demonstrate an understanding of the tasks required through a comprehensive discussion of each of the following: FACTOR 1: Technical Capability. Provide your technical approach to satisfying the requirements of the PWS. A thorough discussion of your staffing plan and management approach should be included. Discuss the unique aspects of the requirement (to include specific sections of the PWS) as applicable, and your approach to satisfying these requirements. Define the risks inherent in the requirement and/or your technical approach as well as your risk mitigation plan.. Sub Factor 1 - Staffing Plan: The Offeror shall provide a staffing plan for acquiring qualified personnel throughout the life of the contract, including recruiting, retaining and replacing when necessary with the required skill sets. Contractor should describe plan for and ability to engage quality musician pool residing in Columbus area. Discuss the qualifications of the proposed coordinator, addressing education, professional experience, professional awards and other relevant activities and achievements. Explain criteria for providing each class of musician described in paragraph 5.1.2 of the PWS. Describe a backfill plan for absent (i.e. sick or vacationing) musicians. Sub Factor 2 - Management Approach: Provide your management approach to satisfying the requirements of the PWS. Include a proposal of the timeline to meet the immediate needs of the contract. Describe the communication plan between the contractor and any subcontractors. Discuss how you will update the Government and bring matters to the attention of the Government. Describe proposed means of tracking services provided and a method for certifying services rendered to government. Discuss your Quality Control Plan and how it will incorporate feedback provided by Senior Chaplains over each service. 9. FACTOR 2 - Volume II - Past Performance. The Past Performance submission should be clearly marked Volume II, Past Performance, W911SF-13-R-0011. The Musician Coordinator shall provide a minimum of three professional references from assignments worked with live performance music within the last 5 (five) years. 10. Volume III - Price Submission. The price submission should be clearly marked Volume III, Price Submission, W911SF-13-R-0011. The price submission must contain a completed Contract Line Item Number (CLIN) structure, identified as quote mark CLIN STRUCTURE quote mark in this document BASIS FOR CONTRACT AWARD The basis for award will be Lowest Technically Acceptable. Award will be made to a single Offeror who is determined responsive and responsible in accordance with the Federal Acquisition Regulation (FAR), and whose proposal is the lowest priced offer conforming to the solicitation requirements and determined to meet or exceed the acceptability standards for not just cost factors, judged by an overall assessment of the evaluation criteria and other consideration specified in the solicitation, represents the Lowest Priced Technically Acceptable offer. The Proposal selected for award, will be the proposal that is determined more advantageous to the Government. This is a best value source selection and will be conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). The Government will evaluate proposed prices for fairness and reasonableness using price analysis techniques. As set forth in FAR 52.215-1 (f)(4), the Government intends to evaluate each factor and award a contract without discussions (except clarifications as described in FAR 15.306(a), quote mark Clarifications and award without discussions quote mark ). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. EVALUATION CRITERIA FAR 52.212-2 Evaluation - Commercial Items JAN 1999 (a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical capability with sub-factors Staffing Plan, Personnel Qualification, and Management Approach. (ii) Past Performance (iii) Price (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) EVALUATION APPROACH: STEP 1 - Based on the information provided pursuant to the instructions for proposal content above, the Government will evaluate the proposals for Technical Capability sub-factors, assigning ratings of Acceptable or Unacceptable. The Technical Capability evaluation provides an assessment of the Offeror's technical capability to satisfy Government requirements. An Offeror must be considered technically acceptable in both sub-factors to be deemed overall acceptable on the Technical Capability Factor. Any sub-factor that receives an unacceptable rating will result in an overall unacceptable rating for the Technical Capability Factor and will render the Offeror ineligible for award. Sub-Factor 1 - Staffing Plan: In order to be considered acceptable, the Offeror must - through submission of the required information - thoroughly demonstrate an effective plan to provide qualified personnel when and where required. Sub-Factor 2 - Management Approach: In order to be considered acceptable, the Offeror must - through submission of the required information - thoroughly demonstrate the ability to successfully execute the managerial requirements of the performance work statement. Adjectival Ratings: Each Technical Capability Subfactor will receive one of the adjectival ratings defined below and then there will be an overall roll-up adjectival rating at the factor level. ACCEPTABLE: Proposal clearly meets the minimum requirements of the solicitation. UNACCEPTABLE: Proposal does not clearly meet the minimum requirements of the solicitation. Only those proposals found to be acceptable for Technical Capability will be eligible for evaluation on the other factors. Proposals found to be unacceptable for Technical Capability will not be eligible for award. The establishment of ratings for the Technical Capability Factor does not constitute the establishment of a competitive range pursuant to FAR 15.306c. STEP 2 - Based on the information provided pursuant to the instructions for proposal content above, Offeror must thoroughly demonstrate, by way of their past performance, their likelihood of successfully performing the solicitation's requirements. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the Offeror's proposal and data obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS), Federal Award Performance and Integrity Information System (FAPIIS) or similar systems and State Department Watch Lists. In assessing past performance, the Government will assess the Offeror's overall past performance, and will examine how well the Offeror performed in the following areas: (a) Quality Control (QC) (b) Timely Performance (c) Customer Satisfaction The past performance information provided in the proposal and information obtained from other sources will be used to establish the quality of the past performance. Adjectival Ratings: Evaluation of the Past Performance Factor will result in the Factor being rated with one of the adjectival ratings defined below: ACCEPTABLE: Based on the Offeror's performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror's performance record is unknown. UNACCEPTABLE: Based on the Offeror's performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort. Only those proposals found to be acceptable for Technical Capability and Past Performance will be eligible for evaluation on final factor, Price. Proposals found to be unacceptable for Technical Capability and/or Past Performance will not be eligible for award. STEP 3 - For those proposals found acceptable in both Technical Capability and Past Performance, the Government will perform price analysis pursuant to FAR Part 15.404-1(b). To be considered for award, the proposed price must be determined fair & reasonable. INVOICING AND PAYMENTS: All contractor invoices and receiving reports are required to be submitted electronically in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Contractors shall submit invoices through the Wide Area Work Flow System (WAWF) at https://wawf.eb.mil/. The Government will be using WAWF to accept/approve invoices and receiving reports. Payment will not be made unless and until both the contractor and the Government WAWF submissions are submitted and processed correctly. Contractor invoices must reflect the contract line item numbers (CLINs) contained in the contract. Proper invoices also must reflect the prices stipulated in the contract and the service or supply must be delivered, inspected and accepted. An interactive self-paced training module is available for both contractor and Government personnel at http://wawftraining.com to learn how to use WAWF. WAWF also offers customer support and/or assistance at 1-866-618-5988. The following codes will be required to route receiving reports and invoices correctly through WAWF. CONTRACT NUMBER: TBD TYPE OF DOCUMENT: TBD COMBO CAGE CODE: TBD ISSUE BY DODAAC: TBD ADMIN DODAAC: TBD INSPECT BY DODAAC: TBD SERVICE ACCEPTOR: TBD LOCAL PROCESSING OFFICE: HQ0490 PAY OFFICE DODAAC: TBD LOCAL CLAUSE 5152.233-4000, AMC-Level Protest Program (Nov 2008) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HA, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.10. If you want to file a protest under the AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp Point of Contact: SSG Ametrius S Shaw; 706-545-7756 or 706-545-5428; Usarmy.benning.hqda-aca.mbx.doc-offer@mail.mil
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- Place of Performance
- Address: MICC - Fort Benning Directorate of Contracting, Building 6, Meloy Hall, Room 207 Fort Benning GA
- Zip Code: 31905-5000
- Zip Code: 31905-5000
- Record
- SN03012014-W 20130316/130314234951-23b1d3af87ecdf22b9b5bbc3528054b8 (fbodaily.com)
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