SOLICITATION NOTICE
23 -- Automobile Rental - SOW with pricing chart
- Notice Date
- 2/21/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 532111
— Passenger Car Rental
- Contracting Office
- Department of Health and Human Services, Program Support Center, Division of Acquisition Management, 12501 Ardennes Avenue, Suite 400, Rockville, Maryland, 20857, United States
- ZIP Code
- 20857
- Solicitation Number
- 13-233-SOL-0199
- Point of Contact
- Frank E. Barnett, Phone: 3014439432
- E-Mail Address
-
Frank.Barnett@PSC.hhs.gov
(Frank.Barnett@PSC.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- Statement of Work with a pricing chart Objective: A contract to provide automobile rental services to various agencies and employees of the Department of Health and Human Services (HHS). Background: The Government is seeking to continue use of a commercial firm to provide vehicles for use by its employees with a minimum of administrative effort. The Government wants to continue operating in that manner. We foresee one ordering point at each activity, and a single billing office, however the government retains the right to change the number of ordering offices. The HHS has an irregular requirement for the use of small, and mid-size vehicles, "mini-vans", and 15 passenger vans for use between sites in the general DC metropolitan area. Occasional travel is required to the Baltimore and Philadelphia metropolitan areas. However, out of state travel may be required, but such travel is the exception. In addition, overnight travel is required on an infrequent basis. Requirement: The duration of the rental is generally for one business day and is not expected to exceed 15 vehicles at any one time. The Government does not guarantee any minimum of daily business for the Contractor. Vehicle distribution may not be balanced through the four classes available under the proposed contract. The Contractor shall deliver vehicles to the sites identified below. A secure parking place will be provided for ordered vehicles delivered. The Government will provide a secure, perpetually staffed desk at which the Contractor can deposit keys and paperwork for the driver to pick up when travel commences. The Government will, in no case, be responsible for returning rental agency personnel to their work site. The customer will deliver vehicles to the secure area at the end of the rental period for pickup by the rental agency prior to 8:00 AM the next business day. In all cases, rental vehicles shall have all required documentation, such as a copy of the contract and registration, with the keys. The vehicle will be available for immediate departure by the traveler. Vehicle drop off points include: Program Support Center 5600 Fishers Lane Rockville, MD Visitor's Parking Lot/PKLN Dock National Institutes of Health 1 Center Drive Bethesda, MD B1 Parking Lot Food and Drug Administration 10903 New Hampshire Ave Silver Spring, MD Visitor Parking Lot. HHS Headquarters 200 Independence Ave, SW Washington, DC C Street side of Bldg Personal Property Facility 16071 Industrial Drive Gaithersburg, MD Visitors Parking Area Drop off spots for keys will be formally designated after contract award. Vehicles must be cleaned, fully fueled, and serviced prior to successive rentals. Unlimited mileage is required in each rental case. The Contractor shall refuel all vehicles. A review of pricing for fuel shall be accomplished during the third month of each quarter, beginning with the second full quarter in the first performance period. In conducting a fuel price review, the Government will survey no less than 5 commercial fueling stations in Rockville and will determine an average per gallon price for 87-octane fuel. Fuel prices charged by the Contractor shall not exceed that average. The first performance period will begin upon award of the contract and continue through September 30, 2013. There will be four 12-month option periods. The Government will notify the Contractor prior to noon the business day before rental vehicles are required. The notification to the Contractor will include the number and types of vehicles, the location of the drop off and the earliest time that the vehicle can be dropped off. The rental period shall not commence earlier than the time identified in the notification for drop off. Clean, licensed, insured and well maintained vehicles, delivered on time, to the locations designated will be key performance metrics. Vehicle rates shall operate throughout the performance period. The Contractor may, at the Contractor's own initiative lower prices or offer special rates that are available to consumers, but may not increase prices. Authorized Drivers: All licensed Government employees in the vehicle shall be authorized to drive the rental vehicle, unless individually restricted by the operator's license. Liability and other insurance: Government personnel will not be subject to any fee for loss to the vehicle for Collision Damage Waiver, and, in the case of an accident, will not be responsible for loss or damage to the vehicle, except as stated below. The Contractor shall maintain in force, and at its sole cost, insurance coverage or a duly qualified self-insurance program, which will protect the United States and its employees against liability for personal injury, death and property damage arising from each use of a vehicle. Personal injury/wrongful death limits shall be equal to the highest minimum for the state and/or District of Columbia in which the vehicle operates during each rental. The conditions, restrictions and exclusions of the applicable insurance for any rental shall not be less favorable to the Government and its employees that the coverage afforded under standard automobile liability policies. Where more favorable terms are available, those terms shall be automatically extended. Standard coverage shall include mandatory no-fault insurance where required by law. The Contractor warrants that to the extent permitted by law, the liability and property damage coverage provided are primary in all respects to other sources of compensation, including claims statutes or insurance available to the Government, renter or additional authorized driver. Proof of such insurance shall be provided. The Contractor assumes and shall bear the entire risk of loss or damage to the rented vehicles (including costs of towing, administrative costs, loss of use and replacements), from any and every cause whatsoever, including, without limitation, casualty, collision, fire, upset, malicious mischief, vandalism, tire damage, falling objects, overhead damage, glass breakage/cracking/chipping, strike, civil commotion, theft and mysterious disappearance, except where such loss and/or damage is caused by one or more of the following: a. An accident due to negligence on the part of a Government driver, where there is credible evidence of such negligence, such as a police report citing the driver for a traffic violation. b. Obtaining the vehicle through fraud or misrepresentation c. Operating the vehicle under the influence of alcohol or any prohibited drugs. d. Use of the vehicle for illegal purposes. e. Use of the vehicle in pushing or towing another vehicle. f. Using or permitting the vehicle to be used for hire. g. Operating the vehicle in any training maneuver or for any purpose other than that for which vehicles of this type are normally rented by a private citizen. h. Operating the vehicle in a test, race or contest of any kind. i. Operation of the vehicle by an unauthorized driver. j. Operating outside of the United States unless specifically authorized at the time of rental. k. In the event the vehicle is stolen and the renter cannot produce keys to the vehicle, unless a formal Police report indicates the keys were stolen through some form of theft or robbery. l. Operation of the vehicle off paved, graded and professionally maintained roads or driveways. These exceptions are not valid where prohibited by state law. Vehicles: The vehicles shall be well maintained, insured, properly licensed and clean for each use. All vehicles shall meet all state and local safety standards, shall be no more than two years old and will have no more than 40,000 miles on the odometer at the time of pickup by the employee. The vehicle shall have a full gas tank at the time of rental, minus whatever gas is consumed in moving directly from the rental location to the drop off point. Such fuel usage is expected to be negligible. It shall be the Contractor's responsibility to refuel all rented vehicles. The Contractor shall provide renters with a 24-hour telephone number for reporting accidents, disabled vehicles and for requesting a replacement vehicle, if necessary. Inoperative rental vehicles within 25 miles of any of the listed "Drop Locations" shall be replaced within one hour. The renter of a vehicle involved in an accident shall, in all cases, file a police report and provide a copy of that police report to the rental agency and the Government Project Officer. Renters shall, in addition, complete a rental company accident report, if so requested. Liaison: The Government will appoint a Vehicle Transportation Office (VTO). The incumbent(s) in that office will order vehicles, negotiate changes in fuel costs and administer the contract. The Contractor shall also appoint a Liaison Officer with responsibility for managing this effort. INQUIRIES/SUBMISSION All questions/inquiries concerning the solicitation document must be submitted by e-mail (no faxes or telephone calls please) to the Contract Specialist, no later than 02/27/2013 at 1300 p.m. EST. Questions should be e-mailed to the following address: frank.barnett@psc.hhs.gov or david.wilhelm@psc.hhs.gov The Government's response to the inquiries will be posted on FBO. Any resulting additions, deletions or changes to the RFP will be made by issuance of a formal amendment. Offerors are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award. The Government does not intend to extend the due date for proposals. The proposal must be submitted no later than 03/04/2013 at 01:00 pm Eastern Time. The Offeror shall submit (1) electronic version of each proposal. The proposal shall be delivered to the Contract Specialist at the following address: frank.barnett@psc.hhs.gov or david.wilhelm@psc.hhs.gov
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/PSC/DAM/13-233-SOL-0199/listing.html)
- Place of Performance
- Address: Program Support Center, Twinbrook Plaza, 12501 Ardennes Ave Suite 400, Rockville, Maryland, 20852, United States
- Zip Code: 20852
- Zip Code: 20852
- Record
- SN02992604-W 20130223/130221234409-8fabba245986a18e502cd9bc8d6d161b (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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