Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 08, 2013 FBO #4094
SOLICITATION NOTICE

X -- A lease to operate a camp store, boat/slip rental and a portable wheeled food concession stand at Tompkins Campground, Cowanesque Lake, Tioga County, Pennsylvania.

Notice Date

2/6/2013
 

Notice Type

Cancellation
 

Contracting Office

USACE District, Baltimore, 10 South Howard Street, Baltimore, MD 21203
 

ZIP Code

21203
 

Solicitation Number

DACW-31-P-13-203RE
 

Response Due

2/28/2013
 

Archive Date

4/7/2013
 

Point of Contact

Heather Sachs, 410-962-4648
 

E-Mail Address

USACE District, Baltimore
(heather.sachs@usace.army.mil)
 

Small Business Set-Aside

N/A
 

Description

U.S. ARMY CORPS OF ENGINEERS NOTICE OF AVAILABILITY FOR LEASING NO. DACW-31-P-13-203(RE) Lease to Operate a Commercial Concession known as the Tompkins Camp Store, Boat Slip Rental, and Boat Rental Mailing Address and Office Location: Corps of Engineers - Baltimore District ATTN: CENAB-RE-C P.O. Box 1715 Baltimore, Maryland 21203-1715 SITE SELECTED: Tompkins Campground, Cowanesque Lake, Tioga County, Pennsylvania CONSISTING OF: A Lease to operate a campstore, boat/slip rental and a portable wheeled food concession stand. FOR: Commercial Concession - The site will be leased on a competitive basis to the individual or corporation presenting the best plan for service. Applications will be evaluated by: (1) Understanding of service and soundness of approach, (2) Organization and staffing, (3) Experience of applicant, (4) Financial Capability, (5) Quality Control (6) Safety and Emergency Plans and Operations, (7) Design for Replacement Camp Control Building. Potential lessees may request Applications for Leasing, describing the site and giving details of the lease requirements through 27 February 2013. To obtain a copy call Mr. Craig R. Homesley at (410) 962-4944. Applications will be submitted in sealed envelopes, which will be opened and evaluated on: Date: 28 February 2013 Time: 2:00 P.M. Location: Corps of Engineers -Baltimore District Real Estate Division 10 South Howard Street 7th Floor Baltimore, Maryland 21201 Mailing Address: Corps of Engineers - Baltimore District ATTN: CENAB-RE-C P.O. Box 1715 Baltimore, Maryland 21203-1715 APPLICATION INFORMATION PACKAGE FOR LEASE OF CAMPSTORE, BOAT/SLIP RENTAL AND FOOD CONCESSION STAND AT TOMPKINS CAMPGROUND COWANESQUE LAKE TIOGA COUNTY, PENNSYLVANIA The information below must appear in the lower left corner of the Lease Application envelope. Sealed application for Lease of Real Property To be opened: TIME: 2:00 P.M. DATE: 28 February 2013 NOTICE NO. DACW-31-P-13-203(RE) Section I Application NO. DACW-31-P-13-203(RE) GENERAL INFORMATION 1. LOCATION AND DESCRIPTION. The sites offered for lease, designated as follows: The Tompkins Campground Campstore and boat/boat slip rental, is located within the Tompkins Campground at Cowanesque Lake Project, Tioga County, Pennsylvania, on the north side of Cowanesque Lake off of Pennsylvania State Route 4022 (Bliss Road) between the communities of Nelson and Lawrenceville, Pennsylvania as shown on attached Exhibit quote mark A quote mark and Exhibit quote mark B quote mark. 2. FLOOD INFORMATION. The water level will be subject to change, fluctuation from natural causes, and from reservoir operational commitments. Fluctuating water levels on the lake and potential flooding frequency of the building must be taken into account during lease of the facilities. Existing Camp Control/Proposed Camp Store Elevation1148 MSL Proposed New Camp Control Site1118 MSL Summer Recreation Pool1080 MSL Maximum Pool Elevation1117 MSL 3.DESCRIPTION APPROXIMATE. Description of the property and the maps are believed to be correct, but any error or omission in the description of the property and maps shall not constitute any grounds for nonperformance of the provisions and conditions of the lease or claim by the lessee for any refund or deduction from the rental. 4.PURPOSE OF LEASING. The property will be leased for commercial portable concession stand, campstore, and boat/slip rental purposes in furtherance of the objective of the Government to obtain services adequate to meet the public demand at reasonable prices at the Tompkins Campground. 5.AUTHORITY OF LAW. The authority of law for granting this lease is Section 4 of the Act of Congress approved 22 December 1944, as amended (76 Stat. 1195; 16 U.S.C. 460d). 6.TERMS AND CONDITIONS OF LEASING. a.Form of Lease. The successful applicant will be required to enter into a lease with the United States on the form attached as Exhibit quote mark C quote mark. b.Term. The lease will be for a term of ten (10) years. 7.RENTAL a.The annual rent due the United States in consideration of the grant of this lease will be graduated rent, based on a percentage of the total gross receipts. The lessee will furnish income and expense statements within fifteen (15) days after the end of each rental computation period. All rents should be made payable to quote mark USAED, Baltimore District quote mark by certified check, money order, or bank draft. The amount of the graduated rental will be based on the schedule as follows: GROSS RECEIPTS (GR)% RENT Under $50,000 2.0% $50,000-$200,000 2.1% $200,001-$400,000 2.2% b.Gross receipts are defined as the total of the concessionaire's receipts from business operations conducted on the premises, including receipts of sub-lessees and licensees. No reductions are permitted except the costs of hunting and fishing licenses, and license fees and taxes collected for direct remittance to a taxing authority, and the exact amount collected from customers for electrical service which is metered to the customer and collected by the Lessee as the servicing agent and paid to the power company. Annual sales will include all proceeds from the sales pertaining to providing the campstore and boat/slip rental to the public at Tompkins Campground. c. The rental payment shall be paid annually with the first payment due on 15 January. The lease year will begin on 1 January and end on 31 December. 8.LATE PAYMENT PENALTY: A charge, in an amount to be determined by law or regulation, will be imposed on late payment of rent or other payments due under this agreement for each 30 day period that the payment is overdue. The full late charge will also be applicable to periods of less than 30 days. 9. UTILITIES: Electric, telephone, water, and sewage are available to the areas. Water and sewage is available from the Corps of Engineers. Electric is available from Tri County Electric and telephone service is available from Frontier Telephone Company. It will be the responsibility of the lessee to coordinate hookup of all utilities. The lessee will be responsible for paying all phone fees, costs, and charges. 10.RESTRICTIONS IN THE LEASE a.The lessee shall not permit gambling on the premises or install or operate, or permit to be installed or operated thereon, any device which is illegal; or use the premises or permit them to be used for any illegal business or purpose. There shall not be conducted on or permitted upon the premises any activity which would constitute a nuisance, including, but not limited to fireworks or pornography. b.The lessee shall not sell, store or dispense, or permit the sale, storage, or dispensing of beer or other intoxicating liquors. c.The design and location of all signs and advertisements must meet with the approval of the District Engineer before they may be posted on the premises or elsewhere on project lands. d.The premises may be occupied and used by the lessee or duly authorized agents, sublessees, assignees, or transferees, solely for the conduct of business in connection with the providing of campstore services on the premises for the general public. e.No structure or facility may be erected upon the premises, unless and until such structure has been approved in writing by the District Engineer. f.Quiet hours are enforced from 10 p.m. to 6 a.m. g.The lessee will obtain from a reputable insurance company, liability insurance that provides an amount not less than that which is prudent, reasonable and consistent with sound business practices or a minimum Combined Single Limit of $1,000,000, whichever is greater, for any number of person or claims arising from any one incident with respect to bodily injuries or death resulting therefrom, for damage to property suffered, or alleged to have been suffered, by any person or person resulting from the operations conducted on the leased premises. i. The storage and use of toxic and hazardous materials on the leased premises is prohibited. The sale, use, and storage of any chemicals including fuel and oil must be approved by the Government. j.Applicants are cautioned that the foregoing relates only to the major provisions of the lease. The applicant should carefully examine all provisions of the attached lease and other documents attached hereto and identified herein. 11.PLANS REQUIRED OF APPLICANTS a.Proposed plan of operation which will outline all services and staffing. b.Proposed timeline for implementation of all operations to include any plans for expansion of services provided. 12.ARRANGEMENTS FOR INSPECTION: Arrangements for inspection may be made with Mr. Marilyn Jones, Operations Manager, Tioga-Hammond/Cowanesque Lakes, U.S. Army Corps of Engineers, 710 Ives Run Lane, Tioga, Pennsylvania 16946-8643, Telephone: (570) 835-0101. 13.START OF OPERATIONS: It is the desire of the Corps of Engineers to have all facilities and services available to the public for the 2013 recreation season. The lessee shall commence operations within ten (10) days after the date of delivery of the lease to the lessee, and shall have the facilities and services available to the general public by the time stated in 14 below. The District Engineer may agree in writing to an extension of time for providing the facilities and services. The District Engineer may also waive the providing of these services during the lease year whenever, in his opinion, the public demand does not reach the anticipated level at the time stated, or when a delay in providing the facilities and services is beyond the control of the lessee. 14. FACILITIES AND SERVICES: a. Tompkins Campground Camp Store Schedule: Operation of the Tompkins Campground Campstore may be year round. At a minimum, the camp store shall be open for business on a consistent schedule from 15 May through 30 September. (With the approval of the onsite District Engineer's representative a wheeled portable concession stand may also be used for the purpose of driving through the recreation to serve customers.) The applicant shall state in the application the proposed hours of operation. Deviations from the above schedule must receive prior written approval from the District Engineer. If all aspects of the offers are the same, the offer providing more hours of operation will be awarded the lease. Facility: The former campground control building is being leased to be converted into a camp store and boat/slip rental building, current layout shown in Exhibit quote mark D quote mark. (As mitigation, the successful applicant shall provide a portable campground control building for use by the Corps. An example of the anticipated type of portable building is shown as Exhibit quote mark E quote mark.) Only current boat slip rental or boat rental customers shall be allowed down into the recreation area past the Camp Store. For management purposes the lessee shall be allowed to house a self contained camping unit at a location approved by the Government and shall comply with all Government requirements in regards to this camping unit. The adjoining lawn area of the building may be used in connection with the concession services provided the lessee furnishes all table, chairs and trash removal services for the areas. The building may be equipped by the lessee with a hood, exhaust fan and sinks in compliance with Pennsylvania Department of Environmental Resources regulations. Options involving food service include: refrigeration equipment and other food dispensing equipment. The lessee shall prepare the area as necessary to comply with existing sanitary and health codes of the state and local authorities. The lessee shall be required to provide at the minimum the following facilities and services: ice, non-alcoholic beverages, firewood, and camping supplies. If determined practical, the lessee may extend into a limited grocery service, catering and/or delivery service to the Tompkins Campground Area. The lessee shall also be permitted to have vending machines at the building for the dispensing of ice and soft drinks. b.Tompkins Campground Boat/Slip Rental: Schedule: The annual operational period for the Tompkins Campground Boat Rental and Mooring Slips shall not exceed the period from 1 April through 31 October. Outside of this period all boats and trailers shall be removed from Government property. Facilities: To be leased are the existing set of mooring docks at the Tompkins Campground capable of mooring fifteen (15) boats; a boat launch with two launch ramps and a floating dock; and a beach area to be converted into a small boat rental area. Maximum of a total of twenty-five (25) mooring slips will be permitted. Maximum of a total of twenty-five (25) trailers for the boat slip rental boats shall be stored at the launch parking lot. No dry storage of boats or trailers shall be allowed other than what has been outlined above or as part of the boat rental operation. Registered Tompkins Campground campers shall be allowed to use the boat launch for free. Only day use boating shall be allowed. Boats for rent shall not be motorized. All water craft must meet Title 36 Rules and Regulations and comply with the provisions of State Boating Laws and the Federal Boat Safety Act of 1971 (P.L. 92-75), as amended (46 U.S.C. 1451 et seq), with regard to rental of boats and motors. All watercraft must be equipped with flotation chambers to prevent sinking and a U.S. Coast Guard approved life preserver per passenger. All watercraft shall be identified in accordance with rules established by the Pennsylvania Fish Commission, Chapter III, Boat Liveries of 58 Pennsylvania Code III. The lessee will be permitted to rent other types of watercraft upon approval of the District Engineer or his representative. Lessee shall provide all required boating safety equipment and shall comply with all Federal and Pennsylvania boating regulatory requirements. All boats removed from the water shall be properly sanitized for all invasive species (Including zebra mussels and Eurasian water milfoil). Lessee shall provide twenty-four hour per day and seven day per week emergency response to any customer needs as well as to be able to move all boats, trailers, and docks to higher ground in the event of rising lake elevations. The Government shall dictate the schedule for moving boats, trailers, and docks to higher ground and shall provide a temporary storage location for docks. All boats and trailers shall be moved up into the Camp Store parking lot or shall be completely removed from Government property. 15. SELECTION CRITERIA: Applications will be evaluated in accordance with the following criteria, listed in descending order of importance. a. Understanding of Service and Soundness of Approach b. Quality Control c. Experience d. Organization and Staffing e. Financial Capability f. Safety and Emergency Plans and Operations g. Design for Replacement Camp Control Building a. Understanding of Service and Soundness of Approach. This is the most important evaluation criteria and includes scope of service, work control methods, and interaction between organizational elements. b. Quality Control. These criteria will measure the applicant's plan for sustained quality of service and organization. c. Experience. This criteria measures the applicant's past experience in the operation of a retail store concession or any similar type business. d. Organization and Staffing. These criteria will measure the applicant's organizational structure, inspection system, and maintenance and safety plans. e. Financial Capability. This criteria will require the applicant to include detailed financial information such as a financial management plan, financial statements, financing plans, and projected cash flows and operating costs for the concession. f. Safety and Emergency Plans and Operations. This criteria will require a plan of operation including comprehensive safety and emergency plans. g. Design for Replacement Camp Control Building. This criteria will require a design or type of camp control building for Corps use to mitigate the loss of the current camp control building being lease as a camp store. SECTION IIAPPLICATION NO. DACW-31-P-13-203(RE) SUBMISSION INSTRUCTIONS 1. SUBMISSION: Sealed, written Applications should be submitted to: Mailing Address: Direct Delivery Address: Baltimore District Corps of Engineers City Crescent Building ATTN: CENAB-RE-C 10 South Howard Street P.O. Box 1715 7th Floor Baltimore, Maryland 21203-1715 Baltimore, Maryland 21201 a. Packages and/or envelopes containing the Application should be marked with Application No. DACW-31-P-13-203(RE). b. The Application with Plans shall be submitted in an original and (3) machine reproduced copies. c. A table of contents shall be provided for each section of the application. Key paragraphs and all pages are to be identified. Applicants are advised to respond in the sequence and nomenclature of this solicitation. d. Applications submitted in response to this notice will not be returned. 2. DUE DATE: Applications will not be accepted after 2:00 P.M., 28 February 2013. Modifications of applications may be made in sealed envelopes, as for original application, up to that time. 3. REJECTION OF APPLICATION: a. The right is reserved, as the interests of the Government may require, to reject at any time any and all applications, to waive any informality in applications received, and to accept or reject any items of any applications unless such application is qualified by specific limitation. b. The Government may (1) reject any or all applications if such action is in the public interest, (2) waive informalities and minor irregularities in offers received. c. The Government reserves the right to conduct written or oral discussions with all responsible applicants who submit proposal within the competitive range. d. A written award or acceptance of application mailed or otherwise furnished to the successful applicant within the time for acceptance specified in the application shall result in a binding contract without further action by either party. Before the application's specified expiration time, the Government may accept an application whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Negotiations conducted after receipt of an application do not constitute a rejection or counteroffer by the Government. e. The Government may determine that an application is unacceptable if the prices proposed are materially unbalanced between line items or subline items. An application is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the application will result in the lowest overall cost to the Government, even though it may be the low evaluated application, or it is so unbalanced as to be tantamount to allowing an advance payment. 4. DEFAULT: In the event that the successful applicant fails to enter into a lease within ten (10) days after receipt of Government notification that this application has been accepted and receipt of a draft lease for execution, or in the event that the successful applicant fails to otherwise comply with the terms of this Notice, the Government may declare the applicant in default. 5. ADDITIONAL INFORMATION: Any additional information may be obtained from the Corps of Engineers, Real Estate Division, Mr. Craig R. Homesley at 410-962-4944. 6. AWARD OF LEASE: A lease will be awarded to the applicant who provides the best overall value to the Government as to the most favorable in terms of apparent ability to operate the facility efficiently and effectively. The Government reserves the right not to award a lease under this Notice. 7. DEPOSIT: Applicants will submit a refundable application deposit of $100.00. The amount will apply to initial rental for the successful applicant. Section III Application No. DACW-31-P-13-203(RE) APPLICATION INFORMATION 1. CONTENTS OF PROPOSAL: The following information must be provided to assist the Government in selecting the successful lease applicant: a. GENERAL INFORMATION: Provide name, address, and telephone number of the applicant and, if applicable, the name, address, and telephone number of a representative authorized to act on behalf of the applicant during the term of the lease. b. EXPERIENCE AND BACKGROUND: (1) List any/all previous business endeavors with a description of the business operations and status. (2) Provide a description of any management qualifications, experience and safety record. An applicant must have at least two (2) years of experience in operating a concession or any similar type of operation involving providing public services. (3) Provide third party personal and business references. (4) If applicant is a corporation it must provide: (a) Articles of Incorporation and by-laws. (b) Names, addresses, date of birth, and Social Security numbers of officers and participating principals. (c) Summary of Corporate Activity (5) If applicant is a sole proprietor he/she must provide Social Security number, date of birth, and current address. c. FINANCIAL CAPABILITY (Note: All financial data will be held in confidence): (1) If applicant is a corporation or limited partnership it must provide a current financial statement prepared by an independent Certified Public Accountant or by an independent licensed public accountant. (2) If applicant is an individual or partnership he/she/they must provide a complete and current personal financial statement. (3) Except for Governmental agencies, provide the names, addresses, and telephone numbers of at least one commercial or institutional credit references from which the applicant has previously obtained financing. Attach a letter authorizing each credit reference to respond to inquiries from the Government. d. PLAN OF OPERATION AND SERVICE: (1) Provide a two-year plan for operation and service of the leased premises. This shall include a narrative discussion as well as a proposed budget showing goals and objectives for each year, including projected cash flow, estimated cost of operation, detailed plans of financing (including identity of proposed lenders) and profit objectives. (2) Discuss the scope and type of goods and service that will be provided. (3) Identify work control methods that will be instituted in the operation of the facility. (4) Discuss scheduling and hours of operation. e. PLAN OF ORGANIZATION AND STAFFING (1) Provide a plan of organization and staffing of the facility that includes organizational structure and manpower requirements to operate and how they will interact. (2) Identify key positions and their duties and responsibilities as they relate to the business. (3) If available, provide qualifications, capabilities and experience of key personnel who will be employed at the facility. f. PLAN OF QUALITY CONTROL (1) Provide a discussion and plan as to how the organization will function to maintain quality of service and products offered to the public. This shall include how quality will be documented and enforced throughout the operation. (2) Provide a system of inspection and how it will be maintained and scheduled. (3) Provide methods for processing and resolving deficiencies found and complaints from the public. (4) Provide what type of maintenance and safety program will be implemented. 1. APPLICANT RESPONSIBILITY: It is the responsibility of the applicant to make sure that all lease provisions are understood and the conditions of the premises proposed for lease are known. 2. ASSURANCES REQUIRED: By submittal of an application, the applicant agrees to provide non-discrimination and Civil Rights assurances, if applicable. 3. BACKGROUND AND CREDIT CHECK: The information provided by the applicant may be used by the Corps to conduct a comprehensive background and credit check. 4. QUESTIONS REGARDING SOLICITATION: All questions may be directed to the Corps of Engineers, Baltimore District, Real Estate Division, to Mr. Craig R. Homesley, telephone No. 410-962-4944.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/USA/COE/DACA31/DACW-31-P-13-203RE/listing.html)
 

Place of Performance

Address: Comwanesque Lake (office address) 710 Ives Run Lane Tioga PA

Zip Code: 16946
 

Record

SN02980906-W 20130208/130206234443-2ca73aff912b21dfd818cfd74f4ec7b3 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |