SOLICITATION NOTICE
J -- Inspect, Clean & Maintain Facility Air Conditioners, Portable Aircraft Air Conditioners, Ice Making Machine and Replace Air Conditioner Unit Filters - Package #1
- Notice Date
- 12/28/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Eastern Region Acquisition Division-KC, 601 East 12th Street, Room 1756, Kansas City, Missouri, 64106, United States
- ZIP Code
- 64106
- Solicitation Number
- NMAN6000-13-00062
- Archive Date
- 2/20/2013
- Point of Contact
- Sharon Clisso, Phone: 816-426-7471
- E-Mail Address
-
Sharon.Clisso@noaa.gov
(Sharon.Clisso@noaa.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- MAP LIST OF AC MODELS AND SIZES This is a small purchase acquisition over $25,000.00. This is a combined synopsis/solicitation for commercial items prepared and processed in accordance with the Federal Acquisition Regulation (FAR) Subpart 12.6 as supplemented with additional information included in this announcement. This is a solicitation for the U. S. Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), Aircraft Operations Center (AOC), located at MacDill AFB, FL. The government intends to issue a fixed price purchase order for services to inspect, clean and maintain 37 facility air conditioners, 3 portable aircraft air conditioners, 1 commercial ice making machine and replace 37 air conditioner unit filters for AOC for the base period of April 1, 2013 through March 31, 2014 with four one-year option periods. This notice constitutes the only Request for Quote (RFQ) and a written solicitation will not be issued. DOC, Eastern Acquisition Division-Kansas City Office requires that all contractors doing business with this office be registered with System for Award Management (SAM). No award can be made to a company not registered in SAM. For additional information and to register in SAM please access the following web site: http://www.sam.gov. In order to register, all offerors must have a Dunn & Bradstreet Number. A Dunn & Bradstreet number may be acquired free of charge by contacting Dunn & Bradstreet on-line at http://www.dnb.com/eupdate or by phone at (800) 333-0505. This notice is hereby issued as RFQ No. NMAN6000-13-00062. This RFQ and the following incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC)-63. CLAUSES AND PROVISIONS The FAR (52) and CAR (1352) clauses and provisions incorporated into this acquisition are: 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.212-1 Instructions to Offerors-Commercial Items (FEB 2012) [Paragraph (c) is amended from 30 days to 60 days.] 52.212-2 Evaluation - Commercial Items (JAN 1999) 52.212-3 Offeror Representations and Certifications Commercial Items (APR 2012) 52.212-4 Contract Terms and Conditions Commercial Items (FEB 2012) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (AUG 2012) Section (b) (4), (6), (8), (12), (23), (26), (28), (29), (31), (33), (34), (38), (47), (c) (1), [applicable Wage Determination 05-2125 (Rev. 16) can be viewed at www.dol.gov] (2) [Heating, Refrigeration and Air-Conditioning Mechanic WG-10], (3) 52.217-8 Option to Extend Services (NOV 1999) [within 30 days before the contract will expire] 52.217-9 Option to Extend the Term of the Contract (MAR 2000) [(a) within 60 days before the contract is set to expire, 30 days; (c) shall not exceed 5 years] 52.223-1 Biobased Production Certification (DEC 2007) 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contract (DEC 2007) 52.223-3 Hazardous Material Identification and Material Safety Data (JAN 1997) 52.223-10 Waste Reduction Program (AUV 2000) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) 52.232-18 Availability of Funds (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.237-3 Continuity of Services (JAN 1991) 1352.201-70 Contracting Officer's Authority (APR 2010) 1352.209-70 Organizational Conflict of Interest (APR 2010) 1352.209-73 Compliance with the Laws (APR 2010) 1352.228-70 Insurance Coverage (APR 2010) 1352.237-71 Security Processing Requirements - Low Risk Contracts (APR 2010) 1352.246-70 Place of Acceptance (APR 2010) (DOC/NOAA/AOC/MACDILL AFB, FL) 1352.270-70 Period of Performance (APR 2010) FAR clauses and provisions are available on the internet website: http://www.acquisition.gov/far. CAR clauses and provisions are available on the internet website: http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=3fb01eeae7b9c808d918ae0d557a63df&rgn=div5&view=text&node=48:5.0.6.47.44&idno=48 STATEMENT OF WORK: INSPECTION, CLEANING AND MAINTENANCEOF AIR-CONDITIONERS AND ICE MACHINE FOR THE NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA), AIRCRAFT OPERATIONS CENTER (AOC) Scope of Work: Perform air-conditioning (AC) and commercial ice making machine inspection, cleaning and maintenance as follows: SEMI-ANNUALLY (May and November): (CLINS 0001, 0006, 0011, 0016, 0021) 37 facility external air conditioning units: Clean AC coils and drain lines, clean AC exterior, lubricate parts as necessary, vacuum air handlers, perform other necessary periodic maintenance as required (i.e...add Freon, add oil, change deteriorating parts...). See Applicable Standards listed below. See attached list for AC models and sizes. (CLINS 0002, 0007, 0012, 0017, 0022) 3 portable aircraft AC units: Clean AC coils, lubricate parts as necessary, perform other necessary periodic maintenance as required (i.e...add Freon, add oil, change deteriorating parts...). See Applicable Standards listed below. See attached list for model and size. (CLINS 0003, 0008, 0013, 0018, 0023) 1 ice machine: Drain, clean and sanitize ice bin. Clean unit coil and drain line, lubricate parts as necessary, perform other necessary periodic maintenance as required (i.e...add Freon, add oil, change deteriorating parts...). See Applicable Standards listed below. QUARTERLY: (CLINS 0004, 0009, 0014, 0019, 0024) - Replace air handler filters on 37 facility AC units. See Applicable Standards listed below. Note: For convenience, one-third of these may be changed monthly or half may be changed bi-monthly as long as all of them get changed by the end of each quarter. "ON- CALL" and UNSCHEDULED MAINTENANCE: (CLINS 0005, 0010, 0015, 0020, 0025) - Perform "on-call" and unscheduled repairs on all AC equipment and ice machine. See Applicable Standards listed below. Note: If an AC unit (or air handler) requires replacement, the contractor will not automatically receive the work. The requirement for replacing the units must be competed, or the units will be replaced by MacDill AFB Civil Engineering. The contractor may compete for the work (if applicable). Location of Work: National Oceanic Atmospheric Administration (Aircraft Operations Center) located in Hangar 5, MacDill AFB, Tampa Florida 33608 (Buildings 9, 24, 44 and hangar 5). Period of Performance: Base Year: April 1, 2013 - March 31, 2014 Option Year One: April 1, 2014 - March 31, 2015 Option Year Two: April 1, 2015 - March 31, 2016 Option Year Three: April 1, 2016 - March 31, 2017 Option Year Four: April 1, 2017 - March 31, 2018 Hours of Performance: Normal Business Hours, 8 a.m-4 p.m. Note: The NOAA AOC is closed on all Federal Holidays. Applicable Standards: - Contractor shall provide all tools, supplies, equipment and labor - Contractor shall provide all air filters - Contractor shall dispose of all filters and AC components and AC fluids and gases - Contractor shall perform work in accordance with commercial practices or manufactures specifications (if available) - Contractor shall ensure workplace remains clean and safe - Contractor shall remove all of their trash daily - Contractor is responsible for any damages caused by contractor and shall replace anything broken or damaged (with like items) - Contractor shall coordinate all work with the AOC facility manager - Contractor shall be on-site within 8 hours for all unscheduled maintenance calls, to include Emergency call-outs for server room cooling during Federal Holidays - Contractor shall be licensed and insured to perform HVAC work on commercial facilities (must provide proof) and shall maintain license and insurance for contract duration - Contractor must pass a background investigation for access onto MacDill Air Force Base. Security Clause: Security clause 1352.239-72 does not apply to the SOW and a Security Accreditation Package is not required. Submittal of Invoices: Contractor shall submit invoices to AOC using the address shown in block 15 of the Standard Form 1449 Solicitation/Contract/Order for Commercial Items. INFORMATION ABOUT THE SITE VISIT: A site visit will be held at 10:00 AM ET on Tuesday, January 15, 2013. It is recommended that each company have only one attendee. Every attendee must submit the following information to the Contract Specialist at Sharon.Clisso@noaa.gov prior to 1:00 PM CT on January 4, 2013 in order to participate in the site visit at 10:00 AM ET on Tuesday, January 15, 2013. • Full name as it is on your Driver's License or Photo ID. • Driver's License Number. • Driver's License State of Issue. • Driver's License Expiration Date. • Date of Birth. • Will you be driving a POV or Rental Vehicle? Rental drivers will need their rental agreement. POV drivers will need proof of insurance and current registration. • Email address. • Cell phone number. • Company name, address, and office phone number. • Purpose of required access (i.e. Site Visit for A/C Services for Aircraft Operations Center) • Date(s) of required access (i.e. January 15, 2013) • Time(s) of required access (i.e. 10AM- 12 PM) • Areas of required access (i.e. Hangar 5, Bldgs. 9, 24, and 44) • Are you an US Citizen? If no, in addition to above info, provide: o Passport / Visa  Names as it appears  Number  Country of Issue  Expiration Date SCHEDULE OF PRICES PRICE/QUOTE: This is an order for commercial services. The line items will be quoted and completed in accordance with the terms and conditions specified herein. Prices quoted for the contract line items shall be firm-fixed price inclusive of all costs. The Department of Labor Service Act Wage Determination No. 2005-2125, Revision No. 16 for Hillsborough County, Tampa Bay, Florida, where the work is to be completed, shall be applicable to this procurement. Offerors can print a copy of the Service Act Wage Determination by accessing the following website: www.dol.gov/. BASE YEAR: April 1, 2013 - March 31, 2014 LINE ITEM 0001: Perform semi-annual inspections and cleaning and maintenance on 37 facility air conditioners and air handling units in accordance with the Statement of Work and the attached location list. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0002: Perform semi-annual inspections and cleaning and maintenance on 3 portable aircraft air conditioners in accordance with the Statement of Work. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0003: Perform semi-annual inspection and cleaning and sanitizing and maintenance on 1 commercial ice making machine in accordance with the Statement of Work. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0004: Replace air filters on 37 facility air condition units on a quarterly basis in accordance with the Statement of Work and the attached location list. QUANTITY: 4 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0005: Over and above parts and labor for discrepancies discovered during inspections, and "on-call" or unscheduled maintenance. Over-and-above repairs and/or "on-call" work must be approved by the Contracting Officer or Contracting Officer's Representative before the contractor performs any work. A Not-To-Exceed amount will be determined by the Government. Exceeding the Not-To-Exceed amount determined by the Government is at the Contractor's own risk. Parts: ________% markup from cost Labor: $______Per Hour Overtime Labor: $______Per Hour On-call Charge for Regular Hours (0800-1700 Hours): $_______ On-call Charge for After Hours (1800-0800 Hours): $_________ Civilian Holiday (anytime): $________ OPTION YEAR ONE: April 1, 2014 - March 31, 2015 LINE ITEM 0006: Perform semi-annual inspections and cleaning and maintenance on 37 facility air conditioners and air handling units in accordance with the Statement of Work and the attached location list. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0007: Perform semi-annual inspections and cleaning and maintenance on 3 portable aircraft air conditioners in accordance with the Statement of Work. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0008: Perform semi-annual inspection and cleaning and sanitizing and maintenance on 1 commercial ice making machine in accordance with the Statement of Work. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0009: Replace air filters on 37 facility air condition units on a quarterly basis in accordance with the Statement of Work and the attached location list. QUANTITY: 4 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0010: Over and above parts and labor for discrepancies discovered during inspections, and "on-call" or unscheduled maintenance. Over-and-above repairs and/or "on-call" work must be approved by the Contracting Officer or Contracting Officer's Representative before the contractor performs any work. A Not-To-Exceed amount will be determined by the Government. Exceeding the Not-To-Exceed amount determined by the Government is at the Contractor's own risk. Parts: ________% markup from cost Labor: $______Per Hour Overtime Labor: $______Per Hour On-call Charge for Regular Hours (0800-1700 Hours): $_______ On-call Charge for After Hours (1800-0800 Hours): $_________ Civilian Holiday (anytime): $________ OPTION YEAR TWO: April 1, 2015 - March 31, 2016 LINE ITEM 0011: Perform semi-annual inspections and cleaning and maintenance on 37 facility air conditioners and air handling units in accordance with the Statement of Work and the attached location list. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0012: Perform semi-annual inspections and cleaning and maintenance on 3 portable aircraft air conditioners in accordance with the Statement of Work. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0013: Perform semi-annual inspection and cleaning and sanitizing and maintenance on 1 commercial ice making machine in accordance with the Statement of Work. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0014: Replace air filters on 37 facility air condition units on a quarterly basis in accordance with the Statement of Work and the attached location list. QUANTITY: 4 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0015: Over and above parts and labor for discrepancies discovered during inspections, and "on-call" or unscheduled maintenance. Over-and-above repairs and/or "on-call" work must be approved by the Contracting Officer or Contracting Officer's Representative before the contractor performs any work. A Not-To-Exceed amount will be determined by the Government. Exceeding the Not-To-Exceed amount determined by the Government is at the Contractor's own risk. Parts: ________% markup from cost Labor: $______Per Hour Overtime Labor: $______Per Hour On-call Charge for Regular Hours (0800-1700 Hours): $_______ On-call Charge for After Hours (1800-0800 Hours): $_________ Civilian Holiday (anytime): $________ OPTION YEAR THREE: April 1, 2016 - March 31, 2017 LINE ITEM 0016: Perform semi-annual inspections and cleaning and maintenance on 37 facility air conditioners and air handling units in accordance with the Statement of Work and the attached location list. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0017: Perform semi-annual inspections and cleaning and maintenance on 3 portable aircraft air conditioners in accordance with the Statement of Work. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0018: Perform semi-annual inspection and cleaning and sanitizing and maintenance on 1 commercial ice making machine in accordance with the Statement of Work. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0019: Replace air filters on 37 facility air condition units on a quarterly basis in accordance with the Statement of Work and the attached location list. QUANTITY: 4 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0020: Over and above parts and labor for discrepancies discovered during inspections, and/or "on-call" or unscheduled maintenance. Over-and-above repairs and/or "on-call" work must be approved by the Contracting Officer or Contracting Officer's Representative before the contractor performs any work. A Not-To-Exceed amount will be determined by the Government. Exceeding the Not-To-Exceed amount determined by the Government is at the Contractor's own risk. Parts: ________% markup from cost Labor: $______Per Hour Overtime Labor: $______Per Hour On-call Charge for Regular Hours (0800-1700 Hours): $_______ On-call Charge for After Hours (1800-0800 Hours): $_________ Civilian Holiday (anytime): $________ OPTION YEAR FOUR: April 1, 2017 - March 31, 2018 LINE ITEM 0021: Perform semi-annual inspections and cleaning and maintenance on 37 facility air conditioners and air handling units in accordance with the Statement of Work and the attached location list. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0022: Perform semi-annual inspections and cleaning and maintenance on 3 portable aircraft air conditioners in accordance with the Statement of Work. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0023: Perform semi-annual inspection and cleaning and sanitizing and maintenance on 1 commercial ice making machine in accordance with the Statement of Work. QUANTITY: 2 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0024: Replace air filters on 37 facility air condition units on a quarterly basis in accordance with the Statement of Work and the attached location list. QUANTITY: 4 UNIT: Job UNIT PRICE: $________ AMOUNT: $______ LINE ITEM 0025: Over and above parts and labor for discrepancies discovered during inspections, and "on-call" or unscheduled maintenance. Over-and-above repairs and/or on-call work must be approved by the Contracting Officer or Contracting Officer's Representative before any work is performed. A Not-To-Exceed amount will be determined by the Government. Exceeding the Not-To-Exceed amount determined by the Government is at the Contractor's own risk. Parts: ________% markup from cost Labor: $______Per Hour Overtime Labor: $______Per Hour On-call Charge for Regular Hours (0800-1700 Hours): $_______ On-call Charge for After Hours (1800-0800 Hours): $_________ Civilian Holiday (anytime): $________ Signed and dated quotes must be submitted. Quotes must be received on or before 10:00 AM Central Time on February 5, 2013. Quotes may be faxed to 757-664-3624 Attn: Sharon Clisso or emailed to Sharon.Clisso@noaa.gov. Quotes submitted in response to this combined synopsis/solicitation must include the following in order to be considered responsive to this request: 1. Proof of being licensed and insured to perform HVAC work on commercial facilities. 2. Past performance references (at least one, no more than three). 3. Pricing information. The evaluation of quotes will be conducted as a commercial item acquisition in accordance with FAR Part 12. The evaluation of quotes shall be based on the offeror's responsiveness to the items listed, offeror's price proposal and the offeror's ability to exhibit an understanding of the requirements. The Government will award the purchase order to the contractor that is the best value for the service. All responsible offerors may submit a response to this combined synopsis/solicitation which will be considered by the agency.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOC/NOAA/CASC/NMAN6000-13-00062/listing.html)
- Place of Performance
- Address: NOAA, Aircraft Operations Center, MacDill AFB, Florida, 33608, United States
- Zip Code: 33608
- Zip Code: 33608
- Record
- SN02956731-W 20121230/121228233913-8527f9e4e0202f3ae8396fd7ab1d9c65 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |