Loren Data's SAM Daily™

FBO DAILY ISSUE OF DECEMBER 28, 2012 FBO #4052
DOCUMENT

R -- Courier Services Base and Four Options 4/1/2013 thru 9/30/2017 - Attachment

Notice Date

12/26/2012
 

Notice Type

Attachment
 

NAICS

492110 — Couriers and Express Delivery Services
 

Contracting Office

Department of Veterans Affairs;Jack C. Montgomery VA Medical Center;ATTN: P&C, 90c;1011 Honor Heights Drive;Muskogee OK 74401-1318
 

ZIP Code

74401-1318
 

Solicitation Number

VA25613R0228
 

Response Due

1/7/2013
 

Archive Date

3/8/2013
 

Point of Contact

Andrew J Raiber
 

E-Mail Address

7-3905<br
 

Small Business Set-Aside

N/A
 

Description

Sources Sought Courier Services Purpose - The Department of Veterans Affairs, Jack C. Montgomery VA Medical Center (JCMVAMC), 1011 Honor Heights Drive, Muskogee, Oklahoma, intends to award a contract for the procurement of Courier Services between the JCMVAMC and the Hartshorne Community Based Outpatient Clinic (HCBOC), and between JCMVAMC and the Vinita Community Based Outpatient Clinic (VCBOC). Location of Services - The Contractor shall provide regularly scheduled pickups and deliveries of various items between the JCMVAMC and HCBOC located at 1429 Pennsylvania Avenue, Hartshorne, OK 74547. Service will also be provided between JCMVAMC and VCBOC located at 269 South 7th Street, Vinita, OK 74301. Courier Service will also be required on occasion between the Ernest Childers Outpatient Clinic (ECOPC) located at 9322 East 41st St Tulsa, Ok to JCMVAMC, Muskogee, OK Type of Contract - The Government intends to award a Firm, Fixed-price contract for a base period of April 1, 2013 through September 30, 2013 with four one-year options to the successful offeror. Contract Requirements - The successful offeror(s) will be required to perform these services within the following constraints: 1.ITEMS TO BE TRANSPORTED include: a.Sterile Supplies. b.Laboratory specimens included, but not limited to: blood, urine, body fluids, biopsies, and viral cultures. c.Interoffice Mail. d.Basic office supplies: paper, files, pencils, paperclips, etc. e.Basic clinical supplies: linens, gauze, tape, etc. f.Equipment that does not exceed 75 lbs. including Small oxygen tanks "E" type. 2.DELIVERY SCHEDULE: Pick up supplies from a designated area at the JCMVAMC warehouse by 11:00 am and deliver to HCBOC by 2:00 pm. Pick up supplies and specimens from HCBOC and deliver the supplies back to the designated area at the JCMVAMC by 4:00 pm. Specimens must be handed to a laboratory employee. Deliver the specimens to Pathology & Laboratory Medicine Service, 2nd floor, Drawing Area. No service required on Federal holidays and weekends. These same times and instruction are also applicable to the VCBOC. Courier Service between ECOPC to JCMVAMC, Muskogee, OK. Pickups at ECOPC shall be made on Fridays at 4:00-4:30pm and delivered JCMVAMC Lab no later than 6:30pm same day also pickup on day before holiday (New Year's day, July 4th, Veteran's day, Thanksgiving day, Christmas day) unless holiday is on a Monday, shall be between 4:00-4:30pm and delivered to JCMVAMC Lab no later than 6:30pm same day. 3.TEMPRATURE REQUIREMENTS FOR SPECIMENS: Contractor shall maintain proper temperature in vehicles and shall provide shipping containers to preserve specimens. Contractor shall provide insulated transport carriers that shall maintain the required temperatures to be used for pickup and delivery of specimens. Contractor will provide a daily temperature log and note the temperature at time of pickup and again at time of delivery. a.Room temperature specimens shall be maintained between 20 and 24 degrees Centigrade. b.Chilled/Refrigeration temperature specimens shall be maintained between 2 and 8 degrees Centigrade. c.Frozen temperature specimens shall be maintained at less than 0 degrees Centigrade. 4.CONTRACTOR'S DUTIES AND RESPONSIBILITIES: Contractor must be a courier company with a state license and carry a minimum of $1,000,000.00 liability insurance. All couriers transporting specimens under this contract must be bonded and carry cellular phones and pagers for communications purposes. a.The Contractor shall provide all courier services with a company vehicle and uniformed driver(s) to transport items identified herein, except Federal holidays. The Contractor shall ensure the confidentiality of all patient information being transported and will be held liable in the event of breach of confidentiality. Personally Identifiable Information (PII), e.g. full names, addresses, etc. may be present on the products transported by this contract. The contractor will ensure that access to this PII is limited to authorized personnel only, and that strict confidentiality will be maintained throughout the receipt, processing, and distribution of all materials received from JCMVAMC, HCBOC, VCBOC and ECOPC. The Privacy Act and HIPAA contain provisions for criminal penalties for knowingly and willfully disclosing information of this type. b.Vehicle Insurance: Before award of contract, the Contractor shall furnish to the Contracting Officer a certificate of insurance which shall contain an endorsement to the effect that cancellation of, or any material change in the policies which adversely affect the interests of the Government in such insurance shall not be effective unless 30 day written notice of cancellation or change is furnished to the Contracting Officer. c.Training: Contractor's couriers transporting lab specimens must be trained in "Universal Precautions" in the handling of biohazard materials (specimens). Training must include using clinical procedures in case of biohazard spills and accidents. d.Driver: All drivers must maintain a valid driver's license for the type of vehicle operated as required by the State of Oklahoma. Drivers are required to carry a valid picture driver's license, valid vehicle registration and valid proof of insurance at all times while performing under this contract. A record of each driver as to character and physical capabilities of performing the duties as a courier must be maintained and made available to the Contracting Officer for inspection upon request. e.The Contractor personnel performing services to the Government must be able to read, write, speak, and understand English. The name of this person, and an alternate, or alternates, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer. An updated listing will be provided as changes in personnel occur. f.The Contractor's personnel performing services to the Government shall, at all times, conduct themselves in a professional manner, present a neat appearance and be easily recognized as a contract employee by wearing identification badges with the company name, and employee name affixed to the uniform. The company employee identification badge shall be worn in clear view above the waist, at all times, while on the premises of any Federal property. g.Contractor's vehicle shall have the company name/logo prominently displayed. h.Parking: It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking at the VA is available from the VA Police. There will be no validation or reimbursement for parking violations of the Contractor under any conditions. i.Restrictions: All Federal properties have implemented a smoke free environment policy. Authorized smoking areas are outdoors and more than 50 feet from any entrance. Smoking is prohibited inside any building. No alcoholic beverages or drugs are allowed on any of the installations mentioned in this solicitation. Possession of weapons is prohibited. Enclosed containers may be subject to search. Violations of Federal regulations may result in citation answerable in the United States (Federal) District Court, no a local district, state or municipal court. The speed limit on VA property is 15 miles per hour. Citations for violations on VA property of speed limits, parking violations and other infractions will be issued by the VA police. These infractions are federal offenses, which must be handled in a Federal District Court. No employee of the Government can assist any Contractor employee with the citation. j.Drivers are required to notify the Contracting Officer's Representative (COR) of any unusual events that impede delivery as required by the contract (i.e. weather). A written report of the event will be delivered to the COR by close of business the next work day. k.The Contractor shall be required to maintain a record and log of courier pickups and deliveries, indicating time and date of pickups, number of specimens from each location, along with signatures. Instructions to Interested Parties - RESPONSE - Responses to this Sources Sought Notice should: "be able to demonstrate the firm's ability, capability and responsibility to perform the principal components of work and services required as listed in this Notice, to include participation by any subcontractors "include the following information: obusiness name, DUNS number and business address opoint of contact to include e-mail address and telephone number osubcontractor's business names and addresses oa representation of business size and Socioeconomic Category (HUBZone, 8(a), Service Disabled Veteran, Small Business, Large Business, etc.) oa list of active and inactive services performed for commercial, federal, state, and local governments All Responses are to be sent via regular mail to the Point of Contact and received no later than 1:00pm CST on Monday, January 7, 2013. No submissions will be accepted after this date and time. All responses shall be in the English Language. Information provided will not be returned. This is a Sources Sought Notice and submissions will be used for informational and planning purposes only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation or grant authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. Additional Information: Responses to this notice are limited to twenty-five (25) pages in length. Pages are to be 8.5 by 11 inches in size and will be numbered. Interested parties may include a single cover sheet and a Table of Contents which will not be included in the page count. Any submission containing more than 25 pages will be truncated after 25 pages and the remaining material will not be considered by the Government when trying to decide if the company is capable of performance. QUESTIONS regarding this Sources Sought Notice should be submitted to the primary point of contact as shown below. Primary Point of Contact: Mr. Andrew Raiber, Contracting Specialist Phone: (918)577-3905 Email: Andrew.raiber@va.gov Address: Dept. of Veterans Affairs NCO 16, ATTN: 90(c) Jack C. Montgomery Medical Center 1011 Honor Heights Drive Muskogee, OK 74401
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/MuVAMC623/MuVAMC623/VA25613R0228/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-13-R-0228 VA256-13-R-0228.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=566093&FileName=VA256-13-R-0228-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=566093&FileName=VA256-13-R-0228-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02955349-W 20121228/121226233338-f78ffea8d79b1937be03a71f25ddc3cb (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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