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FBO DAILY ISSUE OF DECEMBER 12, 2012 FBO #4036
DOCUMENT

J -- Preventative Maintenance Service on Potable Water Treatment System, S. Florida National Cemetery - Attachment

Notice Date

12/10/2012
 

Notice Type

Attachment
 

NAICS

221310 — Water Supply and Irrigation Systems
 

Contracting Office

Department of Veterans Affairs;NCA Contracting Service;75 Barrett Heights Rd. Suite 309;Stafford VA 22556
 

ZIP Code

22556
 

Solicitation Number

VA78613R0048
 

Response Due

12/17/2012
 

Archive Date

2/15/2013
 

Point of Contact

David Dixon
 

Small Business Set-Aside

N/A
 

Description

Synopsis: This announcement constitutes a Sources Sought Notice. This is not a Request for Quote (RFQ) or a Request for Proposal (RFP). This announcement is for information and planning purposes only and is not to be construed as a commitment by the government, implied or otherwise, to issue a solicitation or award a contract. The Department of Veteran Affairs, National Cemetery Administration, is seeking qualified sources to furnish all necessary labor, material, equipment and supervision to perform Preventative Maintenance Service on Potable Water Treatment System at the South Florida National Cemetery located at 6501 S. State Road 7, Lake Worth, FL 33449. The purpose of this notice is to determine interest and capability of potentially qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small-Businesses (VOSB), and Small Businesses relative to the North American Industry Classification code (NAICS) 221310 Water Supply and Irrigation Systems. The Small Business Size Standard is $7.0 million. To make an appropriate acquisition decision for this requirement, the Government will use responses to this sources sought synopsis. The type of solicitation issued and the manner of advertisement will also depend on the response to this sources sought synopsis. Description: 1.Provide Preventative Maintenance Service on Potable Water Treatment System to ensure all required performance, operation and compliance standards are maintained. a.Provide a Class "C" Certified Operator licensed in the state of Florida to service, operate and maintain a category three (III) water treatment plant. b.Make necessary adjustments to equipment and perform testing to maintain required chlorine dosing level (residual), system pressures and overall performance requirements per applicable permits, laws and regulations. The operator shall test chlorine residual at most distant location in the water system during every site visit and record results in the maintenance logs. c.Preventative maintenance shall be conducted in strict compliance with Chapter 62-555.305 Florida Administrative Code and the water treatment system Operation & Maintenance Manual. (1) One copy of the plant's manufacturer data and O&M manual will be provided at South Florida VA National Cemetery for the contractor's reference. The manual shall remain Government property and shall not be removed from the site without written authorization from the Contracting Officer's Representative (COR). The contractor may make copies of the manual at the contractor's expense. d.Provide and deliver all required water treatment chemicals to the site and check/fill the chemical feed tanks to appropriate operation levels. All chemicals used on this system shall be NSF certified. e.If the system must be temporarily shutdown to complete preventative maintenance service, the contractor shall provide the COR a minimum 24-hour notice. Upon completion of maintenance service, the operator shall immediately return the system to full operation then notify the COR that the system is available for use. f.The operator shall make (1) one site visit each month to perform preventative maintenance. g.Preventative maintenance shall be in accordance with the following: 2.How the system works: a.Water is pumped from the well via a multi-stage water pump to the pressurized water storage tank. The pump is turned on/off by a pressure switch that operates between 30-50 psi ("cut on" pressure) and 50-70 psi ("cut-off" pressure). A 20 psi differential is recommended by the manufacturer to be between "cut-on" and "cut-off". b.Water travels from the pressure tank to the "untreated water meter", and then to the 300 gallon contact tank. c.Before the water enters into the contact tank, a chemical feed pump (CFP #1) injects a pre-mixed solution of chlorine/water into the line entering the tank (injection point fitting-IPF#1)) allowing the chlorine to mix with the water for a period of time to achieve proper disinfection. A switch (Flow-Switch #1) on the outlet piping of the contact tank senses water flow exiting the tank and activates the chemical feed pump, turning it "on or off" depending on water flow through the tank. d.Upon leaving the contact tank, the water enters the first automatic backwashing filter (Filter AG Filter) where suspended solids & any oxidized iron/hydrogen sulfide is removed. e.Next, the filtered water passes through the second automatic backwashing filter (Centaur Carbon Filter) where any residual hydrogen sulfide and/or chlorine is removed. f.The "de-chlorinated/filtered" water then passes through a second switch (Flow Switch #2) which activates a second chemical feed pump (CFP #2) that injects a chlorine solution into the treated water (injection point fitting-IPF#2) for "final" disinfection before distribution and use. g.The treated water passes through a "finished water meter" and is ready for final use. 3.Required Water Treatment System Preventative Maintenance: a.Test well water before the water treatment equipment to see if water quality has changed from previous month's test results. Variations in water quality might require adjustments with water treatment chemical feed pumps, chlorine solution mixtures, or filter backwashing frequencies. b.Inspect chemical solution tanks at each chemical feed pump (CFP#1 & CFP #2) and fill with proper mixture of chlorine (sodium hypochlorite) & clean filtered water when solution level is low. This will need to be done on a monthly basis. Proper mixing ratios have been posted on top of each solution tank by installer at time of installation and start-up. Please refer to these for correct mixture ratio. c.Check operation of flow switch (Flow-Switch #1) to be certain it is operating properly. Clean switch if it fails to operate chemical feed pump (CFP #1) properly. Foreign matter will cause switch to stick and not operate properly. Check monthly and keep clean at all times. d.Remove and clean injection point fitting (IPF#1). Iron & calcium deposits will build up on fitting over time. Clean monthly, and notify the COR when replacement of injection fitting with new fitting is necessary. e.Check operation of flow switch (Flow-Switch #2) to be certain it is operating properly. Clean switch if it fails to operate chemical feed pump (CFP #2) properly. Check monthly and keep clean at all times. f.Remove and clean injection point fitting (IPF#2). Calcium deposits will build up on fitting over time. Clean monthly, and notify the COR when replacement of the injection fitting with new fitting is necessary. g.Open blow-down valve at bottom of 300 gallon contact tank each month for 2-5 minutes to flush contact tank of any sediment/ iron buildup that has accumulated at bottom tank. Failure to do this will allow excess iron to bleed into the system causing iron staining and possible filtration equipment failure. h.Test treated water at required intervals and document per requirements stated in this contract. Maintain proper chlorine residual in finished water at all times as required by Department of Health regulations. i.Check and Clean sediment filter at well head each month. j.Carbon Filter Replacement: Each Carbon Filter will need to have media replacement every 2-3 years. Notify the COR when Carbon media must be replaced. Actual replacement of carbon media is outside the limits of this contract. 4.Provide Water Monitoring and Analysis: a.Water sampling shall be performed by the certified operator. b.Measurements and field testing shall be in accordance with procedures identified in the Department of Environmental Protection Standard Operating Procedures for Field Activities, DEP - SOP 001/01, Rule 62-160.800 and 62-550.550(1), F.A.C. c.Water samples shall be analyzed by a laboratory certified by the Department of Health to perform drinking water analyses. d.Water samples may be taken at anytime during the respective quarterly or annual time periods however samples shall not be taken less than (30) thirty days apart. e.If analysis results show that the system has exceeded maximum contaminant levels (MCL) for Nitrates, Nitrites or received a positive result for the bacteriological test the contractor shall notify the Contracting officer and COR immediately, verbally and in writing. f.Required Analyses: i.(1) Sample Nitrates & Nitrites - Annually ii.(2) Samples Microbiological (Finished Water) - Quarterly iii.(1) Sample Microbiological (Raw Water at Source) - Quarterly 5.Provide Documentation & Recordkeeping: a.Operations and Maintenance (O&M) logs shall be maintained at the water treatment plant site at all times. O&M Logs and laboratory result forms shall be maintained in a bound condition; three ring binder, spiral binder or other method approved by the COR. b.O&M logs shall contain the date of site visit, noted deficiencies, list of maintenance items inspected or performed and the license number and printed name of the operator conducting the maintenance/sampling. The logs shall also contain the date and results of all sampling and water analyses performed. If results are reported on a laboratory form, the logs shall reference the corresponding laboratory form. Copies of all Laboratory forms shall be maintained with the O&M logs in an approved binding. c.DOH-certified laboratory reporting format shall be per 62-550.730(1) (b) F.A.C. d.Monthly and within (10) ten days after each month of system operation, the contractor shall complete a monthly report in addition to the maintenance log entries using Florida Department of Environmental Protection form 62-555.900(3), "Monthly Operation Report for PWS's Treating Raw Ground Water or Purchased Finished Water" and add it to the bound maintenance log book. Submission requirements for responses to this sources sought synopsis: VOSB/SDVOSB offerors interested in submitting a quote for this project, if it is formally advertised, must be registered and be verified in the www.vip.vetbiz.gov website and must provide the correct NAICS code to include the Data Universal Numbering System (DUNS) commercial and Government Entity (CAGE) number, name of the firm, address, phone and point of contact. Where to send responses: ATTN: David Dixon Department of Veteran Affairs National Cemetery Administration Contracting Service (43C1) 75 Barrett Heights Road, Suite 309 Stafford, VA 22556 NO FAXES OR EMAILS WILL BE ACCEPTED Response Deadline: December 17, 2012, 2:00 PM, ET
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCA/VANCA/VA78613R0048/listing.html)
 

Document(s)

Attachment
 

File Name: VA786-13-R-0048 VA786-13-R-0048_FBO_SOURCES_SOUGHT.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=547794&FileName=VA786-13-R-0048-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=547794&FileName=VA786-13-R-0048-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: South Florida National Cemetery;6501 S. State Road 7;Lake Worth, FL

Zip Code: 33449
 

Record

SN02945975-W 20121212/121210234500-7d38487e122d045c5e6534dfd7d3d5f3 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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