MODIFICATION
C -- Medical Facilities Architect-Engineer Services (MFAES) - MFAES Pre-synopsis Conference Questions - Amendment 2
- Notice Date
- 11/21/2012
- Notice Type
- Modification/Amendment
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Department of the Army, U.S. Army Corps of Engineers, USACE HNC, Huntsville, P. O. Box 1600, Huntsville, Alabama, 35807-4301, United States
- ZIP Code
- 35807-4301
- Solicitation Number
- W912DY-12-R-0023
- Archive Date
- 1/1/2013
- Point of Contact
- Michael Ashworth,
- E-Mail Address
-
michael.d.ashworth@usace.army.mil
(michael.d.ashworth@usace.army.mil)
- Small Business Set-Aside
- N/A
- Description
- Amendment 0002 Questions received at the conference that have now been answered. CONTRACT INFORMATION: This contract is being procured in accordance with the Brooks A-E Act as implemented in FAR 36.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. The objective of this contract is to provide Architect-Engineer (A-E) Services to the U.S. Army Corps of Engineers. Architectural Engineering services are required to support the Department of Defense Medical (DoDM) program Medical Facilities A-E Services (MFAES) requirements throughout the Contiguous United States (CONUS) and Outside the Contiguous United States (OCONUS). Huntsville Center is the U.S. Army Corps of Engineers' Medical Facilities Mandatory Center of Expertise and Standardization (MX), and partners with the Corps' project delivery teams, regional business centers/divisions, stakeholders and geographical districts to provide medical expertise and the highest quality medical and medical research facility life cycle support to the Department of Defense (DoD), other federal agencies and foreign governments. The A-E contracts are intended to provide a variety of A-E services to include but not limited to: planning, survey, energy conservation and analyses studies, and other investigations/studies; comprehensive interior designs; development of Request For Proposal (RFP); and design services related to new construction, upgrade, maintenance, and repair of various medical facilities, including related infrastructure systems, medical equipment planning and components worldwide. The design of complex healthcare related facilities and laboratories is an integral part of this requirement. The CEHNC Design Manual (CEHNC 1110-1-1) and Unified Facilities Criteria for Medical Military Facilities (UFC 4-510-01) detail the specific design standards and processes associated with this acquisition for planning, design, construction, sustainment, restoration, and modernization criteria. In addition, the UFC Antiterrorism Force Protection Standards must be followed. The A-E firms must be able to provide design considerations for facilities related to healthcare planning. Work may include preparation of design tools, design criteria documents, studies, cost estimates (parametric and quantity take off), interim life safety plans, commissioning plans, facility demolition plans that include hazardous waste identification and removal procedures, concept designs, final designs, construction phase services, and technical review of designs prepared by others. Contractors must have the professional qualifications necessary for satisfactory performance of the required services. In accordance with FAR 52.236-23, Responsibility of the Architect-Engineer Contractor, the A-E Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services. In accordance with DFARS clause 252.236-7009, Option for Supervision and Inspection Services, the Contractor may perform any part or all of the supervision and inspection services for the construction contracts resulting from the A-E services, however, the A-E contractor will not be responsible for the direct performance of the construction itself. In order to accomplish this objective, the Huntsville Center proposes to award Unrestricted, Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award Task Order Contracts (MATOCs) with a portion of the awards reserved for small business concerns. The intent is to award contracts to six responsible firms, three large and three small businesses (SB). However, the Government reserves the right to award more, less or none at all if it is determined to be in the best interest of the Government. The awards will be for a one-year base period and four one-year option periods under which firm-fixed price (FFP) task orders (TOs) will be negotiated. The total requirements expected to be awarded under the MFAES requirement is anticipated to equal approximately $249,000,000 over a potential duration of five (5) years. The North American Industrial Classification System (NAICS) code is 541330, with the SB size standard of $14M in annual receipts. The solicitation will include detailed ordering procedures specifying the circumstances for reserving a TO for SB. The Government will reserve awards for the A-E TOs consisting of peer reviews, RFP development, independent technical reviews, and designs that are not high complex including, but not limited to, small hospitals, medical and dental clinics, and laboratories to the SB awardee(s) prior to consideration of all the unrestricted awardees unless justified in writing as to why the SB firms should not be considered first. However, if the TO is not reserved for SB firms they will still be considered for award with the entire unrestricted suite. In accordance with FAR 52.219-14, at least 50% of the work is required by employees of the prime contractor on a contract reserved for small business. In accordance with FAR 36.209, the A-E Contractor and its subcontractors, suppliers, and consultants selected for award will not be considered eligible for DoD construction design-build contracts or any TO that relate to any A-E TO awarded under this contract. All work shall be in accordance with (IAW) the most current edition of all applicable codes. However, detailed instructions shall be specified in the TO. Particularly, OCONUS work is subject to requirement of host nation laws, status of forces agreements, etc. Anticipated countries where work may take place include, but are not limited to Germany, Italy, Spain, Belgium, the United Kingdom, Japan, Korea, Afghanistan, and Pakistan. PROJECT INFORMATION: Any resultant contract(s) will allow for the preparation of design tools, design criteria documents, studies, development of RFPs, concept designs, final designs, construction phase services, and the review of designs prepared by others. Criteria and design tools may include such work as updates of the military medical planning system. Studies may include work such as: surveying existing medical facilities for architectural, structural, utility system, life safety and fire safety code deficiencies; preparation of planning and programming documents and economic analyses for additions, alterations and replacement facility projects; preparation of Statement of Condition surveys for Joint Commission Accreditation Review; and preparation of functional and technical concept of operation manuals. Design effort may include new facilities and additions, alterations, and upgrades to existing facilities. Construction phase services may include preparation of operation and maintenance documentation and shop drawing review. All work shall be in accordance with the most current addition of applicable standards to include but not limited to: 1.1. U.S. Army Corps of Engineers, Engineering and Support Center, Huntsville (USAESCH), Design Manual, CEHNC 1110-1-1, dated March 2008 (or most current edition in effect at time of individual task order award), or the District Design Manual for Military Construction for the geographic USACE district (http://www.hnd.usace.army.mil/engr/), including all applicable publications listed in the Design Manual. 1.2. A/E/C CADD Standards, Release 3.0 or current Release in effect at time of individual task order award (http://tsc.wes.army.mil/Products/standards/aec/intro.asp). 1.3. Base Installation Design Guides. 1.4. Federal Acquisition Regulation (FAR) (http://www.arnet.gov/far/). 1.5. UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings (8 October 2003 or latest version). Copy available at www.wbdg.org. 1.6. UFC 4-510-01, Design: Medical Military Facilities, 1 November 2012 1.7. UFC 3-600-01, Fire Protection Engineering for Facilities (26 September 2006 or latest version). Copy available at www.wbdg.org. 1.8. Military Standard 1691 (MIL-STD-1691), Construction and Material Schedule for Military Medical and Dental Facilities. Copy available at www.wbdg.org. 1.9. Architectural and Engineering Instructions - Medical Design Standards (AEI-MDS), 10 July 1989 (including Graphics, Figures and Tables, 30 May 1989). Not applicable for Fire Protection Engineering. 1.10. Department of Defense Medical Equipment Room Guide Plates. (http://www.tricare.mil/ocfo/ppmd/guideplates.cfm) 1.11. National Fire Protection Association (NFPA) standards and codes. 1.12. Americans with Disabilities Act Accessibility Guidelines (ADAAG). 1.13. Uniform Federal Accessibility Standards (UFAS). 1.14. Unified Facilities Criteria (UFC). http://65.204.17.188//report/doc_ufc.html 1.15. Headquarters, U.S. Army Corps of Engineers Standard Detail No. 40-06-04, and changes thereto, February 1991, Lighting fixtures (STD DET 40-06-04). 1.16. ANSI/EIA/TIA standards. 1.17. U.S. Army Corps of Engineers Engineer Technical Letters (ETL's), Construction Technical Letters (CTL's) Technical Manuals (TM's), Technical Instructions (TI's) and Engineering Regulations (ER's). 1.18. Model Request for Proposal for Medical Design-Build Projects developed by USACE Medical Facilities Mandatory Center of Expertise and Standardization. 1.19. AF Medical Interior Design Guide: http://www.wbdg.org/ccb/AF/AFIDG/ Army may wish to add theirs. 1.20. U.S. Green Building Council, LEED Rating Systems. http://www.usgbc.org/Default.aspx 1.21. Air Force Medical Systems Infrastructure Modernization (MSIM) Program Design and Implementation Guidelines v4.0 (Feb 2008) 1.22. American Institute of Architects (AIA) - Guidelines for Design and Construction of Hospitals and Health Care Facilities In accordance with FAR Part 16.505(a)(8)(ii) and DFARS clause 252.236-7009, Option for Supervision and Inspection Services, the Government may direct the Contractor to perform any part or all of the supervision and inspection services for the construction contract. Studies and designs will be prepared in the English and/or metric system of measurement. Cost estimates will be prepared on IBM-compatible personal computers using Corps of Engineers' Computer Aided Cost Estimating System: software provided by the Government, M II Cost Estimating System, or similar approved software. Design drawings will be produced in a format fully compatible with the latest versions of Microstation and AutoCAD at time of contract award. Knowledge and experience with Leadership in Energy and Environmental Design (LEED) and other sustainable design & energy conservation legislation is desirable. SELECTION CRITERIA: The selection criteria for the basic IDIQ contract are listed below in descending order of importance (first by primary criterion and then by each sub-criterion)." Criteria (1) through (5) are primary. Criteria (6) and (7) are secondary and will only be used as a "tie-breaker" among firms that are essentially technically equal. Price will not be used as a criterion. 1. Specialized Corporate Experience and Technical Competence: The firms shall provide examples of three to five complete projects by either the prime firm or key subcontractor that demonstrate relevant experience in medical facility designs for the following sub-criteria. For projects that led to construction (such as a design for construction or renovation), the construction must be complete. Construction complete is defined as having achieved the Beneficial Occupancy Date (BOD). The prime firm and key subcontractors (i.e. any subcontract which equals 10% or more of the prime contract) should have experience working together. Letters of commitment will need to be submitted for any key subcontractor from the firm and any key personnel. (1) Recent experience (i.e. performed within the past ten (10) years for Large and Small Business, from the release of this announcement) of the firm in design of New and /or addition/alteration of Medical facilities, laboratories (research, animal, clinical, Bio Safety Labs (BSL), dental clinics, medical clinics, renovation of existing medical facilities, support functions of medical facilities (power, water, steam), medical storage facilities, and medical transition spaces at Department of Defense, Department of Veteran Affairs, State Department, Department of Energy, federal, state and local government medical facilities. These examples should also demonstrate the design firms' ability to incorporate Evidence Based Design principles into medical facility designs, as well as Sustainable Design Development (SDD) and Leadership in Energy and Environmental Design (LEED) concept into medical facility designs to achieve federally mandated standards and energy goals. (2) Demonstrate experience in the development of Interim Life Safety Measures and Infection Control Risk Mitigation design elements for medical facility renovation or additions. (3) The firm shall demonstrate experience in developing Requests for Proposals (RFPs). (4) Design quality management approach. Specifically, how will the firm maintain the quality of the design, cost control and what system is in place to assure the design quality is maintained. Provide a comprehensive description of how the Quality Control process will be executed including designation of the primary professionals who, apart from the key personnel design team members, will be responsible for quality review. UFC 4-510-01 and CEHNC 1110-1-1 details the specific requirements associated with this acquisition. 2. Professional Qualifications: The submitting firm must demonstrate that they are permitted by law to practice the professions of architecture and/or engineering work in at least one state, territory, or jurisdictions of the United States as required by FAR 36.601-4(b). The firm shall identify the professional qualifications and credentials of personnel in the key disciplines shown below that will be necessary for satisfactory performance of the required services. The lead architect or engineer in each discipline must be registered or certified to practice in the appropriate professional field and must have medical facility planning and design experience. The Government will consider the qualifications, experience, and training of licensed, registered, and/or certified key personnel. The evaluation of personnel will consider education, certifications, training, registration, length of time with the primary firm, overall and relevant experience, and specialized experience as required above. In addition, if a subcontractor to the primary firm, how long worked together and what part did they play in each of the relevant projects the firm provided as examples of their experience. Resumes shall be provided in Section E for the following personnel: Project Manager (Architect or Engineer), Architect, Electrical Engineer, Mechanical Engineers (with specialized experience in HVAC, Plumbing and Medical Gas), Cost Estimator, Structural Engineer, Fire Protection Engineer (may be Mechanical Engineer with Fire Protection Certifications), must be registered or certified to practice in the appropriate professional field. Resumes shall be provided in Section E for the following personnel that are not required to be registered or certified to practice in their fields: Medical Facility Planner, Communications Professional, Security/Force Protection Specialist, Commissioning Specialist, Interior Designer, Industrial Hygienist, Hazardous Materials Specialist. The resume for each of the above key personnel shall be provided in Section E must identify (1) at least one state, territory, or jurisdiction in the United States in which their registration is current and include their individual license number and (2) their qualifications and credentials that are relevant to the satisfactory performance of the services required herein. A resume shall be provided for the lead Cost Estimator who should have construction cost estimating experience. A resume should be provided for a LEED Accredited Professional (AP), which may be one of the personnel identified above. Any key personnel who are not currently employed by the prime, consultant, or joint venture identified in the SF-330 must provide a signed letter of commitment that must accompany their resume. The firm must state any key personnel who will have dual responsibilities. The Government will consider the qualifications, education, overall and relevant experience, and training of key personnel and longevity with the firm of the key management and technical personnel. 3. Past Performance: The firm shall provide three to five references that best represent the past performance of the prime firm and any key subcontractors on recent (i.e. completed within the past ten (10) years for Large Businesses and Small Businesses from the release of this announcement) contracts for Medical facilities or projects relevant in size, scope and similarity to the services being procured under this synopsis with respect to cost control, quality of work, and compliance with performance schedules. These projects should be relative or the same projects submitted under Criterion 1. Projects may include those with the Federal Government, State or local Governments, or commercial customers. Each contract reference contacted will be evaluated to determine if it is relevant and recent, and if so, the quality of the firm's past performance will be assessed. Risk ratings shall be completed for each Past Performance element. Past Performance Risk Ratings assess the risks associated with the firm's likelihood of success in performing the requirements stated in the synopsis based on the firm's demonstrated performance on recent contracts. Attached to this solicitation is a Past Performance Questionnaire (PPQ) (Attachment 1). The submitting firm is responsible for forwarding the questionnaire to each past performance reference submitted under this synopsis. Firms should complete Blocks 1-4 of the PPQ and the client/customer complete Blocks 5-8 and the evaluation survey. The client/customer should return the PPQ to the firm to be submitted with the SF330. The Government will also query the Past Performance Information Retrieval System (PPIRS) and other sources for all prime firms to assess performance risk. Performance evaluations for any key subcontractors may also be considered. The Government may elect to consider any credible information obtained from other sources in addition to those identified by the firm if adequate information is not available in PPIRS. In the event that adverse past performance information is obtained from other sources, the firm will have the opportunity to respond to any adverse information received which it had not had a previous opportunity to comment. If sufficient past performance data cannot be obtained from the questionnaires, PPIRS, other sources or the firm has no past performance record, the firm will be given an "Unknown Risk" or "Neutral" rating. 4. Capacity: Firms competing shall demonstrate capacity or an effective organization structure, project team and quality management plan to accomplish up to an estimated five task orders simultaneously, with values ranging from $100,000 to $1,000,000 each, in a one year period of time for the unrestricted respondents and three task orders simultaneously, with values ranging from $100,000 to $1,000,000 each, in one year period of time for the restricted small business respondents. 5. OCONUS & CONUS Capability: Capability to perform work Outside the Contiguous United States (OCONUS) and throughout the Contiguous United States (CONUS), District of Columbia, Alaska, Hawaii, and U.S. Territories and possessions. Firms should demonstrate their capability to perform work in multiple geographic locations. Greater consideration will be given to the A-E firms with the capability to perform work in diverse locations rather than only having experience in one geographic area. Secondary Selection Criteria 6. Small Business Participation: Extent of participation of small businesses in the proposed contract team, measured as a percentage of the total estimated effort. Firms competing shall provide detailed plans for small business subcontractors. The extent of participation of such firms in terms of the value of the total acquisition will be evaluated. The plan should detail the firm's best effort of proposed participation percentages, or lack thereof. 7. Volume of DoD Contract Awards: Volume of DoD A-E contract awards in the last 12 months, with the objective of effecting an equitable distribution of DoD A-E contracts among qualified firms, including Small Businesses. SUBMISSION REQUIREMENTS: Firms must be registered in the System for Award Management (SAM) to be eligible for award. Firms may register via the SAM internet site at http://www.sam.gov. SF-330 submissions will be received until 1400 (2:00 pm) Central Time, Monday, December 17, 2012. Interested firms having the capabilities to perform the work described above must submit seven (7) hard copies and one (1) PDF copy on a compact disk (CD) of the SF 330 Part I and SF 330 Part II for the prime firm and all key subcontractors to the Contract Specialist as follows: US Army Engineering and Support Center, CEHNC-CT-B, ATTN: Mr. Michael Ashworth, 4820 University Square, Huntsville AL 35816-1822. Submitting firms must indicate on the outside of each copy if they are submitting for the unrestricted or small business portion of the requirement. All hard copy submissions shall be identical in content. The SF 330 Part I shall not exceed 50 pages (8.5" x 11"), including no more than 5 pages for Section H. Each side of a sheet of paper is considered one page. The hard copy is to use no smaller than 12 font type. However, firms may use no smaller than 10 pt font on organizational charts, graphs, tables and matrices. Include the firm's DUNS number in the SF 330, Part I, Section H. In Section H, indicate the estimated percentage of involvement of each firm on the proposed team. Facsimile transmissions will not be accepted. Solicitation packages are not provided and no additional project information will be given to firms during the announcement period. This is not a request for proposal. Award is anticipated to be made in Spring 2014. Hand carried submissions shall be dropped off at US Army Engineering & Support Center, Huntsville at 4820 University Square mailroom by the person delivering the package. The mailroom entrance is located at the North side of the building and is clearly marked from the outside. The mailroom personnel will receive the packages, date stamp, x-ray as appropriate and call the person identified on the package. The mailroom hours for bid package deliveries are 0800-1500, Monday-Friday, excluding holidays. Points of Contact (POC) Michael Ashworth Contract Specialist, 256-895-1835 Michael.D.Ashworth@usace.army.mil Diana Rodenas Contracting Officer Diana.Rodenas@usace.army.mil Potential Firms are to post questions at www.projnet.org using bidder inquiry key FXX778-4YXD62. The deadline for posting questions is 1600 (4:00 pm) Central Time, Thursday, November 29, 2012. Place of Performance Contractor's facilities and project sites OCONUS & CONUS throughout the United States, including Alaska, Hawaii, and all U.S. Territories.
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