Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 21, 2012 FBO #4015
DOCUMENT

C -- Add Variable Air Volume (VAV) and Environmental Controls at Viera Outpatient Clinic, Project No. 675-13-250 - Attachment

Notice Date

11/19/2012
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Orlando VA Medical Center;5201 Raymond Street;Orlando FL 32803
 

ZIP Code

32803
 

Solicitation Number

VA24813R0292
 

Response Due

12/19/2012
 

Archive Date

3/19/2013
 

Point of Contact

Wayne L Boger
 

E-Mail Address

7-6575<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Project 675-13-250, Add Variable Air Volume and Environmental Controls at Viera Outpatient Clinic Contracting Office: Department of Veterans Affairs, Orlando VA Medical Center (OVAMC), 5201 Raymond Street, Orlando, FL 32803. This is 100% Service Disabled Veteran Small Owned Business (SDVOSB) Set-Aside Place of Performance: Viera VA Outpatient Clinic, 2900 Veterans Way, Viera FL 32940 THIS IS A SOURCES SOUGHT NOTICE. THIS IS NOT A REQUEST FOR PROPOSAL. THERE IS NO RFP PACKAGE TO DOWNLOAD. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. NO SITE VISIT IS PLANNED AT THIS TIME. ALL INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS IS CONTAINED HEREIN OR IN SUBSEQUENT AMENDMENTS. It is the Offeror's responsibility to check Federal Business Opportunities (www.fbo.gov) for any revisions to this announcement before submission of your firm's SF330s. PROJECT IS SUBJECT TO AVAILABILITY OF FUNDS. OVAMC is soliciting and intends to award a firm fixed price contract for Architect/Engineering (A/E) services to an A/E firm for development of complete Construction Documents (i.e. working drawings, specifications, and reports) and perform Construction Period Services for this project entitled "Add Variable Air Volume and Environmental Controls at Viera VA Outpatient clinic. All interested A/E firms must have the capability of engaging all additional disciplines as necessary to provide a complete proposal. The Selected A/E firm will be required to perform all necessary on-site survey work for this project such as verifying record drawings, and existing site conditions. The Selected A/E firm shall furnish technical services for schematic design, design development and construction documents. Construction document tasks will include, but will not be limited to, preparation and/or performance of reports, specifications, renderings, working drawings, site visits, meetings and meeting minutes, staff interviews, phasing/scheduling, and other related information and services. The Contractor will hire a Certified Independent Third-Party Safety Professional (CITP) for the review of the design documents for compliance with national and local codes, standards, federal and state regulations. FEDERAL ACQUISITIONS REGULATIONS (FAR) 36.6 (BROOKS ACT) SELECTION PROCEDURES APPLY. Firms design or prepare specifications in conjunction with this contract are prohibited from participating on any future contracts based on those documents. NAICS Code: 541310. NAICS Code for the Construction project: 236220. Construction estimated magnitude is between $500,000 to $1,000,000. Boeckh Index: The estimated construction contract price set forth herein is based on the Boeckh Index or 2,052.7 for the period March - April 2012. This limiting cost will be adjusted as the Boeckh Index changes from the date of this fixed limit to the date the bids on the construction contract are opened. Anticipated award date of the Project Construction phase is Unknown, probable 2013 or 2014. Anticipated award date of the proposed A-E Contract is on or before April 30, 2013. Duration of Construction Period Services and Authority: The Selected A/E firm will be responsible for being responsive to the Orlando Department of Veterans Affairs (OVAMC) and provide Basic A/E Services during the Construction Period Services Phase of this project. The A/E shall serve the Government in an advisory and consultant capacity. The A/E firm shall not provide administration of the construction contract. Project Overview: This project will be a design to add Variable Air Volume (VAV) and Environmental Controls at Viera Outpatient Clinic, located in Viera, Florida. This project will add new variable air volume terminal units with separate room environmental controls throughout the original Clinic approximately 108,000 SF. Also, the replacement of four HVAC split systems with new chilled water units including all utility requirements is contemplated. Due to the magnitude of this project construction phasing is required to minimize Clinic operations. The A/E shall determine the most efficient separation of work by creating phases particular to each air conditioning unit and areas being serviced. A.General Project Requirements: 1.Tasks shall consist of but not be limited to Design Period and Construction Period Services for the project entitled Add Variable Air Volume (VAV) and Environmental Controls at Viera Outpatient Clinic". Architect/Engineer shall provide all necessary design services required to ensure that the general intention of the Government is fully satisfied. 2.Working drawings and specifications shall be complete in every respect, inclusive of all engineering disciplines with all pertinent information necessary to secure a contract award via competitive bidding or negotiated contract without complications. Working drawings and cost estimate prepared by the A/E shall have consistent relationship, and shall have separate breakout of deductive alternates. Working drawings shall facilitate ease in contractor's cost proposal and evaluation of cost proposal by VA Engineering. 3.Drawings and specifications shall be stamped by registered Architect and/or Engineering disciplines involved in this work, excluding none. 4.Architect/Engineer shall be responsive to the VA, be the advisor to the Government, work in Governments interest, and fully satisfy the design criteria as set forth by the VA. 5.Architectural Issues: Architectural scope is to include defining the demolition of the existing space, layout and detailing of the new space as required for new construction. 6.Mechanical Issues: Mechanical work shall provide all renovated spaces with new mechanical equipment, tied into existing building systems as appropriate. Mechanical systems shall be an energy efficient system to include all necessary duct work, piping, controls, diagrams, one line diagrams and all other relevant information to provide a complete functional and appropriate system. Work shall be phased as required to minimize patient impact and to coordinate with other trades. 7.Electrical Issues: Electrical work shall provide all renovated spaces with new electrical equipment, tied into existing building systems as appropriate. Electrical systems shall include lighting, power, emergency power in accordance with NFPA 99, fire alarm, telecommunications, CCTV, access control and nurse call systems. Work shall be phased as required to minimize patient impact and to coordinate with other trades. 8.Boeckh Index: The estimated construction contract price set forth herein is based on the Boeckh Index or 2,052.7 for the period March - April 2012. This limiting cost will be adjusted as the Boeckh Index changes from the date of this fixed limit to the date the bids on the construction contract are opened. 9.Tasks shall consist of but not be limited to Design Period and Construction Period Services for the project. The Architect/Engineer shall provide all necessary design services required to ensure that the general intention of the Government is fully satisfied. 10.Working drawings and specifications shall be complete in every respect, inclusive of all engineering disciplines with all pertinent information necessary to secure a contract award via competitive bidding or negotiated contract without complications. Working drawings and cost estimate prepared by the A/E shall have consistent relationship, and shall have separate breakout of deductive alternates. Working drawings shall facilitate ease in contractor's cost proposal and evaluation of cost proposal by VA Engineering. 11.Drawings and specifications shall be stamped by registered Architect and/or Engineering disciplines involved in this work, excluding none. 12.Architect/Engineer shall be responsive to the VA, be the advisor to the Government, work in Governments interest, and fully satisfy the design criteria as set forth by the VA. This is a 100% Service-Disabled Veteran Owned Small Business Set Aside. Offerors must be registered in CCR (SAM) (https://www.sam.gov/portal/public/SAM/) and visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their firm's qualifications in order to be considered. As a Service Disabled Veteran Owned Small Business (SDVOSB) Offeror, you are verifying your firm meets the status requirements of a SDVOSB concern as established by 38 CFR Part 74 and certifying your firm is eligible to receive an award per this notice. While your firm may be listed as "verified" in VA's VetBiz Vendor Information Pages, if protested, and based upon the evidence submitted, the protest is sustained as determining that your firm is ineligible for award as a SDVOSB, your firm may be held liable for all re-procurement costs associated with this solicitation. Submitting firms themselves and/or any intended subcontract SDVOSB/ VOSB firms must be registered and visible/certified on Vetbiz and CVE Verified prior to award. The SDVOSB business must be 51% or more owned and controlled by one or more service connected veterans. The service connected veteran(s) or in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran must manage and control the daily operations of the SDVOSB/VOSB firm. The SDVOSB/VOSB must meet the small business size standard under relevant industry (NAICS) Code. At least 50% of the cost of personnel for contract performance of the SDVOSB must be spent for employees of the SDVOSB itself or other eligible SDVOSB concerns. A-E FIRM SELECTION: Firms responding to this announcement by submitting a SF 330 will be considered for initial evaluation. Following initial evaluation of submitted SF330s, discussions/interviews/negotiations will be held with at least three (3) A/E firms that are determined "MOST HIGHLY QUALIFIED" to provide the type of services required. Selected firms will be notified by telephone or email of selection and provided further instructions. Selection of firms for discussions/interviews/negotiations shall be made by a Preselection Board by evaluation of PRIMARY SELECTION CRITERIA: PRIMARY SELECTION CRITERIA in Order of Preference: Note: Failure to address all selection criteria in sufficient detail will result in a low a rating or exclusion. Selection criteria (See FAR Subpart 36.6 and VA Acquisition regulation 836.6) as follows: 1.Professional qualifications necessary for satisfactory performance of required service. A board will evaluate, as appropriate, the education, training, registration, certifications overall and relevant experience, and longevity with the firm of the key management and technical personnel. This criterion is primarily concerned with the qualifications of the key personnel and not the number of personnel. The lead designer in each discipline must be registered as required by FAR 36.609-4 and 52.236-25. 2.Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. A board will evaluate the specialized experience on similar projects and the technical capabilities (such as design quality management procedures, CADD, equipment resources, and laboratory requirements) of the prime firm and any subcontractors. The Board will evaluate where appropriate the effectiveness of the proposed project team (including management structure; coordination of disciplines, offices and/or subcontractors; and prior working relationships) will also be examined. 3.Capacity to accomplish the work in the required time. A board will consider a firm's experience with similar size projects and the available capacity of key disciplines when evaluating the capacity of a firm to perform the work in the required time. The board will consider the full potential value of any current A/E contracts that a firm has been awarded when evaluating capacity. 4.Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Information obtained for Government Past Performance Information Systems may be accessed and utilized in the evaluation process. 5.Location in general geographical area of the project and knowledge of the locality of the project; provided, that application of the criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Examples of knowledge of the locality include knowledge of geological features, climatic conditions or local construction methods that are unusual or unique. 6.Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 7.Record of significant claims against the firm because of improper or incomplete architectural and engineering services. 8.Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 9.The area of consideration for an Offeror is a 500-mile driving radius between principal place of business and the Viera VA Outpatient Clinic, Viera Florida 32940. Determination of mileage eligibility will be based on www.mapquest.com.. 10.Demonstrated ability to follow Sources Sought instructions to include, clarity, accuracy and the organization and completeness of the Offeror's SF330. SUBMISSION REQUIREMENTS: Interested firms having the capabilities to perform this work must submit two (2) hard copies and one (1) CD - digital SF 330 for Parts I and II; NOT LATER THAN 10:00 AM EST on December 20, 2012. NOTE: EMAIL SUBMISSIONS WILL NOT BE ACCEPTED. All SF330 submissions must include the following information either on the SF330 or by accompanying document: 1) Dun & Bradstreet Number 2) Tax ID Number 3) The e-mail address and phone number of the Primary Point of Contact 4) A current copy of the firm's VetBiz Registry. 5) SF 330 MUST CLEARLY INDICATE THE PERCENTAGE of the contract performance cost that will be expended by the prime firm's employees and in which discipline(s) and subcontracted percentage of contract performance cost to be expended (and in what disciplines). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc). This is in order to assure compliance with FAR Clause 52.219-14(b)(1) Limitations on Subcontracting. Failure to provide this information will deem the Firm as nonresponsive and preclude SF 330 submittal from being included in the evaluation process. Information Used by Boards. Boards will only consider the following information: SF330 Parts I and II; any required supplemental information; documented performance evaluations. A board will not assume qualifications which are not clearly stated in a firm's submission. A board will review the entire submission of each firm and not excerpts or summaries. A firm will not be contacted to clarify or supplement its submission, except during the interviews with the most highly qualified firms. NOTICE: SF 330 SUBMISSIONS WILL ONLY BE ACCEPTED AT THE ADDRESS LISTED BELOW. MAIL SF330'S SUBMITTALS TO: Department of Veterans Affairs Viera VA Outpatient Clinic ATTN: Wayne L. Boger, Contracting Officer, Room D203 2900 Veterans Way Viera Florida 32940 Point of contact is for this project is: Mr. Wayne L. Boger, Contracting Officer, (321) 387-6575 Email: Wayne.Boger@va.gov. REQUESTS FOR INFORMATION (RFI) ON THIS SOURCES SOUGHT NOTICE: All RFIs shall be submitted to Wayne.Boger@va.gov. No phone calls will be accepted. The Subject line shall read; A/E Project 675-13-250- SOURCES SOUGHT- RFI VA248-13-R-0292. The RFI period shall open at the posting of this notice and close at 4:00 p.m. EST on December 10, 2012. *** RFIs regarding the follow-on construction solicitation will not be addressed at this time***
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/OrVAMC/Or675VAMC/VA24813R0292/listing.html)
 

Document(s)

Attachment
 

File Name: VA248-13-R-0292 VA248-13-R-0292_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=529868&FileName=VA248-13-R-0292-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=529868&FileName=VA248-13-R-0292-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02933697-W 20121121/121119234437-1852c2213747e0193978786b4e79a191 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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