SOLICITATION NOTICE
83 -- Dorm Linen Services - Package #1
- Notice Date
- 11/5/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 812331
— Linen Supply
- Contracting Office
- Department of Labor, Employment Training Administration, Clearfield Job Corps Center, 20 West 1700 South Antelop Drive, Clearfield, Utah, 84016
- ZIP Code
- 84016
- Solicitation Number
- 20121105
- Archive Date
- 11/27/2012
- Point of Contact
- Brian W. Motes, Phone: 801-416-4260, Rod Stanger, Phone: 801-416-4478
- E-Mail Address
-
motes.brian@jobcorps.org, stanger.rod@jobcorps.org
(motes.brian@jobcorps.org, stanger.rod@jobcorps.org)
- Small Business Set-Aside
- N/A
- Description
- SCA Wages SOW Exhibit 1 Linens RFQ 11-05-2012 Subject: Request for Quotation (RFQ) - Dorm Linen Services RFQ# ____2012-Linens___________ To Whom it amy concern, Thank you for expressing interest in providing Dorm, Food Services and Wellness Clinic Linen Services for Management & Training Corporation (MTC), operator of the Clearfield Job Corps Center. Services to be provided are outlined in the scope of work below with form as separate document SOW Exhibit 1. All bids must be returned by mail, electronically or fax and received no later than 5:00 PM on 11-12-2012. Your response must be mailed, e-mailed, faxed or delivered to: Brian W. Motes Management & Training Corporation Clearfield Job Corps Center 20 West 1700 South, Bldg. E-8 Clearfield, Utah 84016 This is a subcontracting opportunity and MTC reserves the right to reject any or all bids or waive any formality connected with the bids. MTC will be the sole judge of which bid is the best value and its determination and finding on such decision will be final. MTC is an affirmative action employer committed to equal employment opportunity. In accordance with our affirmative action policy, MTC's recruitment and employment process is conducted without regard to race, color, religion, national origin, sex, marital status, handicap, or veteran status. Contractors must agree to comply with this affirmative action plan. If you have any questions regarding this RFQ, you may contact me at Brian W. Motes phone# 801-416-4260, e-mail motes.brian@jobcorps.org or faxe# 801-784-4198. Sincerely, Brian W. Motes Buyer Attachments MANAGEMENT & TRAINING CORPORATION "THIS IS A SUBCONTRACTING OPPORTUNITY" Request for Quotation Dorm Linen Services Fee-for-Service RFQ# _______2012-Linens_______ NAICS CODE: 812331 10-9-2012 Bids will be received until 5:00 PM on: 11-12-2012 NOTE: If you are unable to quote, please notify buyer (contact information is below). This RFQ does not commit MTC to pay any costs incurred in the preparation of a quotation, nor does it commit MTC to award a contract for products, supplies or services. MTC will be the sole judge as to which bid offers the best overall value and will serve the best interest of MTC. MTC reserves the right to reject any and all bids without recourse from bidders. Mark Envelope with: RFQ# _____2012-Linens________ Deliver, mail, fax or send electronically to: Brian W. Motes Management & Training Corporation Clearfield Job Corps Center 20 West 1700 South, Bldg. E-8 Clearfield, Utah 84016 Phone: 801-416-4260 Fax: 801-784-4198 E-mail: motes.brian@jobcorps.org BID SHEET (Fee-for-Service) Dorm Linen Services OFFER TO: Management & Training Corporation (MTC). In compliance with the Bid Provision, Scope of Work, Terms and Conditions, and other specifications contained in this RFQ, the undersigned hereby proposes to provide Dorm Linen Services for the Operator of the Clearfield Job Corps Center. Bid Price and Scope of Work on separate file Exhibit 1: The prices herein are no higher than would be quoted to any other customer, either commercial and/or agencies of the United States Government, for similar services or products. Cleaning services are to be priced per pound for all Flat Sheets, Fitted Sheets and Pillowcases. Provide individual lease/rental cost per each item. Above prices include necessary labor, transportation and supervision required to accomplish scope of work. Any additional charges for services or products that are not included in the above pricing will be listed below: _______________________________________________________________________________________ _______________________________________________________________________________________ Requested payment terms (Net 30, Net 15, etc.): ________________________________ Respectfully submitted, Signature: _______________________________ Printed Name: ____________________________ Date: ___________________________________ Company Name: ____________________________ (if applicable) Address: __________________________________ __________________________________________ Phone: ____________________________________ Indemnification Each Party shall defend, indemnify, and hold harmless, the other Party and their respective officers, directors, employees, agents, members, shareholders, partners, joint ventures, affiliates, successors, and assigns from and against any and all liabilities, obligations, claims, demands, suits, losses, expenses, damages, fines, judgments, settlements, and penalties, including, without limitation, costs, expenses, and attorneys' fees incident thereto, arising out of or based upon contract damages, property damage, or bodily injury (including death at any time resulting there from) to any person, including both parties employees, affiliates, or agents, occasioned by or in connection with (1) either parties performance of (or failure to perform) the contract duties hereunder; (2) a violation of any laws or any act or omission by either party or its affiliates, subcontractors, agents or employees during the performance of the contract duties hereunder; or (3) a breach of this Agreement by either party or any of its affiliates, subcontractors, agents, or employees. The aforesaid obligation of indemnity shall be construed so as to extend to all legal, defense and investigation costs, as well as all other reasonable costs, expenses and liabilities incurred by the party indemnified, from and after the time at which the party indemnified received notification (whether verbal or written) that a claim or demand is to be made or may be made. Both parties' obligations under this Section do not extend to any liability caused by the sole negligence of the other party. This Section shall survive the termination or expiration of this Agreement. Certification of Service Contract Act (SCA) Exemption This service is subject to the provisions of the Service Contract Act of 1965, as amended (see FAR 52.222-41). The contractor and subcontractors must comply with WD# 2005-2531 (Rev 12) dated 06/13/2012 unless exempted by all the items identified in the declaration outlined below. If this contract includes option year(s) and/or an extension, the contractor shall be notified if the referenced WD# is revised by the Department of Labor. Wage determinations can be found at http://www.wdol.gov. 52.222-53 Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements. All conditions must be met in order for the contract to be exempt from SCA. Please check all that apply. The vendor certifies that the services performed in the proposed contract are: ____ (1) Services that are offered and sold regularly to non-Governmental customers, and are provided by the contractor to the general public in substantial quantities in the course of normal business operations; ____ (2) Services that are furnished at prices that are, or are based on, established catalog or market prices; ____ (3) Performed by a service employee that will spend only a small portion of his or her time servicing the contract (a monthly average of less than 20 percent of the available hours on an annualized basis, or less than 20 percent of available hours during the contract period if the contract period is less than a month); and ____ (4) Using the same compensation (wage and fringe benefits) plan for all service employees performing work under the contract for these employees and for equivalent employees servicing commercial customers. Name: Print Signature: Authorized Company Representative Date: Company: Phone: RESPONSE TO SOLICITATION: To be considered for an award of the contract, the response to this solicitation will include: Completed "Bid Sheet" with pricing. Bidders must include proposed prices for base and option years, as applicable Certification of Service Contract Act (SCA) Exemption, if applicable Valid business licenses and/or W-9 to practice in the state or commonwealth Statement of Experience and references Certificate of insurance (see Insurance section under Terms and Conditions) MTC Vendor Self-Certification Form SELECTION OF CONTRACTOR In addition to the fee-for-service pricing, selection of the contractor will be based on the following criteria: Experience in providing Linen Cleaning Service per pound and/or Lease/Rental of Linen Previous services provided in residential settings such as schools, colleges, institutions, military or correctional institution Approval of the contractor by the MTC corporate office, if applicable Approval of the contractor by Regional Office of Job Corps, U.S. Department of Labor, if applicable BID PROVISIONS The following bid provisions will apply. Failure to carefully read and follow all instructions and specifications will be at the bidder's risk. 1.All prices and notations must be in ink or typewritten. No erasures are permitted. Errors may be crossed out and corrections printed in ink or typed adjacent and must be initialed in ink by person signing bid. 2.Price Warranty: The prices quoted herein are no higher than would be quoted to any other customer commercial and/or agencies or the United State Government for similar services or products. 3.The bidder will list on a separate sheet of paper any exceptions to the conditions of this bid. This sheet will be labeled "Exceptions to Bid Conditions" and will be attached to the Bid Sheet. If no exceptions are stated, it will be understood that all general and specific conditions will be complied with without exception. 4.MTC reserves the right to accept and/or reject any or all bids or waive any formality connected with the bids. Lowest pricing or overall bid does not constitute bid award. MTC will be the sole judge of which bid is selected for approval (see "Selection of Contractor" above) and contract award. 5.Items will be quoted F.O.B. Destination. No additional charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by MTC unless specifically included in the bid and accepted by MTC. 6.In the event that a contract is awarded in response to the RFQ, the below statement of work, provisions and set forth terms and conditions will be incorporated in their entirety into the contract and become an integral part of the contract when the contract is accepted by the contractor, either by acknowledgment or commencement of performance. CENTER DORM LINEN SERVICES MANAGEMENT & TRAINING CORPORATION SCOPE OF WORK The dorm linen service provider, referred to henceforth as Contractor, agrees to provide MTC, Operator of the Clearfield Job Corps Center, referred to henceforth as the center, with the services stated herein. Services will be provided as authorized by the Center Director or his/her representative. Payment for services rendered will be according to the agreed upon Fee-for-Service schedule. The base period of performance is November 1, 2012 through March 31, 2013, with two one-year pre-priced option years. Services Pick-Up and delivery service from the dormitory building per determined schedule established by center and contractor. Bidder may visit the center to make evaluations and become familiar with existing laundry service pick-up and delivery conditions. Lease/rental items: Twin flat Sheets, Twin Fitted Sheets and Pillowcases. Center may change usage quantities during the contract period and will provide a 30 day written notice of usage change to contractor prior to changing the lease/rental usage quantity. Bid prices will be held firm for the period of the contract dates. MTC-Center will determine quantities needed and will from time to time during the term of this contract issue a "verbal call" for supplies and/or services. Only those persons designated herein as "authorized MTC personnel" may issue call orders: Buyer, Finance & Administration Director and Center Director. Late or partial services could cause cancellation of individual item or cancellation of entire contract/purchase order. Contractor shall provide a delivery/pick-up slip for each job with the following information: 1) Description of item, 2) Quantity, 3) Purchase Order#, 4) Delivery slip must be signed by an MTC employee and Contractor employee indicating receipt of items. TERMS AND CONDITIONS Independent Contractor: Under this agreement, Contractor is an independent contractor and not an employee or agent of MTC or the Department of Labor, Job Corps. As an independent contractor, Contractor acknowledges that he/she would not be covered by Worker's Compensation. Contractor agrees to provide professional insurance to cover Contractor's professional services to the center. Contractor agrees to indemnify and save the center harmless from any expenses, including attorney's fees and also claims on account of damage to property or bodily injury (including death) which may be sustained by himself/herself or his/her employees in connection with work performed. (Detailed insurance and indemnification requirements are below.) Termination: This agreement may be terminated, with respect to the remaining term of the agreement, at any given time by either party upon a written notice thereof to the other, effective thirty (30) days after acknowledged receipt of said notice. Assignability: This contract may not be assigned by Contractor, but may be assigned by MTC. This contract sets forth the entire and only contract between MTC and Contractor. Any representation, promise or conditions, whether oral or written, not incorporated herein will not be binding upon either party. Governing Law: This agreement shall be construed and enforced in accordance with the laws of the State of Utah. Indemnification: Contractor shall defend, indemnify and hold harmless MTC and its officers, directors, employees, agents, shareholders, partners, joint ventures, affiliates, successors and assigns from and against any and all liabilities, obligations, claims, demands, suits, losses, expenses, damages, fines, judgments, settlements and penalties, including, without limitation, costs, expenses and attorneys' fees incident thereto, arising out of or based upon contract damages, property damage or bodily injury (including death at any time resulting therefrom) to any person, including Contractor's employees, affiliates, or agents, occasioned by or in connection with (1) Contractor's performance of (or failure to perform) the contract duties hereunder; (2) a violation of any laws or any negligent act or omission by Contractor or its affiliates, subcontractors, agents or employees during the performance of the contract duties hereunder; or (3) a breach of this Agreement by Contractor or any of its affiliates, subcontractors, agents, or employees. The aforesaid obligation of indemnity shall be construed so as to extend to all legal, defense and investigation costs, as well as all other reasonable costs, expenses and liabilities incurred by the party indemnified, from and after the time at which the party indemnified received notification (whether verbal or written) that a claim or demand is to be made or may be made. Contractor's obligation under this section does not extend to any liability caused by the sole negligence of MTC. Insurance: Contractor shall provide and maintain and cause its subcontractors to provide and maintain the following insurance coverage until obligations under this contract are satisfied: 1.Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of its employees engaged in the performance of the services represented by this contract, and Employers' Liability insurance with a minimum limit of $500,000. Evidence of qualified self-insured status shall also suffice for this section. 2.General Liability insurance with a minimum limit of $1 million for each occurrence and an aggregate limit of $3 million. 3.Where appropriate, Comprehensive Automobile Liability insurance with a minimum combined single limit of $1 million per occurrence and in the aggregate. For general liability, Contractor shall ensure the insurance policy names MTC as additional insured, as their interests may appear. If the insurance carrier will not add MTC as an additional insured, Contractor shall provide a letter from the carrier stating why this cannot be done. Failure to procure and maintain the required insurance and provide proof thereof, in the form of an appropriately executed certificate of insurance prior to the effective date of this contract or within thirty (30) days following the commencement of a new policy period, shall constitute a material breach of the contract. Such certificate shall contain provisions that coverage afforded under the policies shall not be canceled, terminated, or materially altered without at least thirty (30) days prior written notice to the other party. Contractor shall obtain the required insurance from a provider that is rated A- or better by A.M. Best or as acceptable by MTC. NOTE: For further consideration, vendors who are unable to meet any of the above insurance requirements should provide a detailed statement as to why they are unable to comply. Service Contract Act (SCA): Unless Subcontractor is otherwise exempt, this agreement is subject to the provisions of the Service Contract Act of 1965, as amended (see FAR 52.222-41). Please see Certification of Service Contract Act (SCA) Exemption. Prime Contract: MTC is a contractor to the U.S. Department of Labor, Office of Job Corps, for operation of the center under contract #DOL J10F6UT014 (the Prime Contract). Contractor shall cooperate with MTC and other contractors to assure performance for the operation of the center in accordance with the Prime Contract. Invoicing: Contractor shall submit to MTC, on a weekly basis, an invoice for services provided during the covered billing period. The invoice shall include, at a minimum: Date(s) services provided Pricing for individual services and products, with extended unit price and total Invoice number and date Standard Contract Terms and Conditions: Management & Training Corporation standard terms and conditions will be made a part of any contract resulting from this RFQ, and can be found at www.mtctrains.com.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOL/ETA/ClearfieldJCC/20121105/listing.html)
- Place of Performance
- Address: Clearfield Job Corps Center, 20 West 1700 South, Clearfield, Utah, 84016, United States
- Zip Code: 84016
- Zip Code: 84016
- Record
- SN02924631-W 20121107/121105234340-d98421dfbce7eeae54975ca8fe749485 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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