Loren Data's SAM Daily™

FBO DAILY ISSUE OF OCTOBER 25, 2012 FBO #3988
DOCUMENT

V -- Air Ambulance Services VAPIHCS - Attachment

Notice Date

10/23/2012
 

Notice Type

Attachment
 

NAICS

621910 — Ambulance Services
 

Contracting Office

Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Pacific Islands Health Care System;459 Patterson Rd;Honolulu HI 96819-1522
 

ZIP Code

96819-1522
 

Solicitation Number

VA26113I0149
 

Response Due

11/5/2012
 

Archive Date

2/12/2013
 

Point of Contact

Nicole Do
 

E-Mail Address

3-0346<br
 

Small Business Set-Aside

N/A
 

Description

Synopsis: Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. The Department of Veterans Affairs, Pacific Islands Healthcare System (VAPIHCS), NCO 21 Contracting Office is currently conducting a market survey for qualified vendor firms capable of completing Air Ambulance Services for the VAPIHCS, travel to and from all Hawaiian islands. The North American Industry Classification Systems (NAICS) is 621910. Responses to this notice must be submitting in writing (email or fax) and must be received not later than November 6, 2012. No telephone inquiries will be accepted. The purpose of this notice is to gain knowledge of potential qualified sources for this procurement relative to NAICS 621910. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Responses to this notice should include company/individual name, a service capability statement (must have FAA certification with authority for air ambulance services), examples of similar facilities which you have provided services to (a capabilities statement), DUNS number, address, point of contact. Service-Disabled Veteran Owned or Veteran Owned Small Business must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov). Contractor must be registered in System for Award Management (SAM) (see internet site: http://www.sam.gov). Responses to this notice must be submitted in writing (email or fax) and received not later than November 6, 2012 at 10:00AM, HST. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Email: Nicole.do@va.gov or fax: 808-833-5014. ? STATEMENT OF WORK SCOPE To provide Air Ambulance transportation services from the neighbor islands to VAPIHCS Spark M. Matsunaga Medical Center on Oahu, HI. Patient transportation needs may require services to and from the VA and facilities contracted by VA to medical appointments or for facility to facility inpatient transfers between the Hawaiian Islands and between Oahu and Mainland facilities. Medical requirements imposed are as follows: 1) The need to transport patients for inpatient care not available on the island where the patient lives. 2) To transport patients with life-threatening conditions to a facility where the necessary life-preserving care can be administered. 3) To make sure the eligible beneficiary can be treated as needed or can be received at a facility where he/she can receive the needed treatment for up to 90 days at the VA expense until alternate methods of payment are available. Parameters include but are not limited to: air ambulance available within 24 hours of determination of need for transport. Patient transported within 48 hours of determination of care needs. Contractor able to make arrangements for ground transportation on both ends of the transport as needed. LOCATION Most beneficiaries will be transported within VA Pacific Islands Healthcare System coverage area. This includes Kauai, Maui, Oahu, The Island of Hawaii (Kona & Hilo), and Mainland; however, this does not preclude the transport of beneficiaries from and to other locations outside this area when required. COMPLIANCE All work related to this contract will be performed by the Contractor in accordance with any applicable FAA, U.S. Department of Transportation, or OSHA regulations, as well as applicable State health and safety regulations, health care accreditation standards (JCAHO or equivalent accreditation organization), and standard industry practices as defined by the Association of Air Medical Services for air ambulance transportation. PERSONNEL The Contractor will provide the necessary licenses/certificates, competencies, privilege and credentialing in accordance with applicable State(s) and Federal regulation for each employee that will perform services under this contract. INSPECTION The Government has the right to inspect the contractor premises, maintenance records of medical equipment and aircraft(s), flight logs, and dispatch records being used for the contracted services. Furthermore, annually the contractor will provide proof of insurance and copies of any licenses for all staff providing services under this contract. CANCELLATION If the delivery order is cancelled by the Travel Coordinator, the Contractor will be paid for actual nautical miles traveled at the time of the cancellation, plus the necessary nautical miles the Contractor's aircraft must travel to return to it's starting location. The return mileage is only reimbursable if the contractor does not have another destination on its flight plan. QUALITY Contractor will ensure that each beneficiary is treated in a professional manner, keeping in mind diversity of our beneficiaries. Each beneficiary will be treated with the highest quality of care and standards established in the industry. Some of the areas to be assessed are: a.Patient safety b.Medical services c.Equipment and aircraft maintenance program TIMELINES Upon receipt of a delivery order from an authorized VA PIHCS Travel Coordinator, specifying the Government performance requirements, the contractor dispatch will respond within a reasonable amount of time not to exceed thirty (30) minutes and coordinate the transportation of the beneficiary. In response to a delivery order, the contractor will have no more than four hours to arrive fully staffed at the pick-up location. INVOICING The Contractor shall furnish the following information to the receiving facility: 1.Contract Number. 2.Date of flight and number of nautical miles flown. 3.Name and phone number of the authorized ordering Patient Travel Coordinator and facility. 4.Originating and termination points. 5.Name and social security number of each patient. 6.An in-flight medical attendant's report of the patient's status, including vital signs, level of consciousness, drugs administered, details of therapeutic intervention, and the names and qualifications of all attendants working under the delivery order. 7.Any unusual circumstances encountered during the flight, including, but not limited to, inordinate altitudes flown, turbulence, and times associated with these abnormal conditions. After all work has been completed the Contractor will furnish the information listed above, along with the delivery order invoice, directly to the Patient Travel Coordinator who placed the delivery order. The Patient Travel Coordinator will process the invoice for payment. The invoice and required information shall be submitted no later than 15 working days after completion of the delivery order. BUSINESS RELATIONS The working relationship will be assessed based on beneficiary and/or travel coordinator satisfaction. To include, direct professional interaction between contractor and contracting officer. A few of the other requirements of the contract to be monitored, which is not directly related to cost, schedule, or performance are: a.Integration and coordination of all activity needed to execute the contract, change proposal submissions, and the contractor's history of professional behavior with all parties. b.Actively work to eliminate roadblocks to ensure excellent performance. Factor No.Performance IndicatorPerformance StandardAQL - Maximum Allowable Degree of DeviationMethod-Type of Surveillance Reduction when AQL ExceededDeduction Amount on Payment, or possible termination 1Patient SafetyConsistent with Standards and Safety Guidelines2 occurrences per yearPatient condition monitored at conclusion of each flight2% per occurrence 2Medical ServicesQualified staff to provide appropriate services2 occurrences per yearPatient condition monitored at conclusion of each flight2% per occurrence 3Equipment & Aircraft Maintenance ProgramIn accordance with established Local, State and Federal regulations.2 occurrences per yearEquipment and Aircraft maintenance logs reviewed semi-annually 15% 4Dispatch ResponseWithin thirty minutes4 occurrences per yearMonitor through travel coordinator logs15% 5Air Ambulance ResponseWithin four hours4 occurrences per yearMonitor through travel coordinator logs15% 6Submit Patient Data Within fifteen working days2 occurrences per quarterMonitor through travel coordinator2% per occurrence 7Submit InvoiceWithin fifteen working days2 occurrences per quarterMonitor through travel coordinator2% per occurrence 8Patient SatisfactionPer occurrence1 occurrence per quarterMonitor through travel coordinator2% per occurrence 9Professional InteractionPer occurrence1 occurrence per quarterMonitor through contracting officer and travel coordinator2% per occurrence 10Integration & CoordinationPer occurrence2 occurrences per quarterMonitor through contracting officer and travel coordinator2% per occurrence 11Problem SolvingPer occurrence2 occurrences per quarterMonitor through contracting officer and travel coordinator2% per occurrence END
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HoVAMROC/DVAMROC/VA26113I0149/listing.html)
 

Document(s)

Attachment
 

File Name: VA261-13-I-0149 VA261-13-I-0149 RFI AIR AMBULANCE SERVICES VAPIHCS.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=507453&FileName=VA261-13-I-0149-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=507453&FileName=VA261-13-I-0149-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02917680-W 20121025/121023233723-3b420a89d81d97080c6573b1c0e1298b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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