AWARD
Q -- AUDIOLOGY SERVICES
- Notice Date
- 10/10/2012
- Notice Type
- Award Notice
- NAICS
- 621340
— Offices of Physical, Occupational and Speech Therapists, and Audiologists
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Billings Area Office, 2900 4th Avenue North, PO Box 36600, Billings, Montana, 59107
- ZIP Code
- 59107
- Solicitation Number
- RFQ-10-12-056
- Archive Date
- 10/15/2012
- Point of Contact
- James Hunter, Phone: 406/247-7064, Kenny J. Nicholson, Phone: 4062477063
- E-Mail Address
-
james.hunter@ihs.gov, KENNETH.NICHOLSONJR@IHS.GOV
(james.hunter@ihs.gov, KENNETH.NICHOLSONJR@IHS.GOV)
- Small Business Set-Aside
- N/A
- Award Number
- HHSI244201300014A
- Award Date
- 10/1/2012
- Awardee
- RUBY OSTERLOH, 1319 E.2300TH ROAD, EUDORA, Kansas 660259275, United States
- Award Amount
- $137,090.00
- Line Number
- 10/01/2012 -09/30/2014
- Description
- SECTION B - CONTINUATION BLOCK B.1 PRICE SCHEDULE FOR AUDIOLOGIST This procurement is conducted pursuant to the authority of Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures; FAR 37.6, Performance-Based Acquisition and FAR 37.101, Non-Personal Service Contract. The Billings Area Indian Health Service (IHS) awarded a fixed-price purchase order in response to Request for Quotation (RFQ) 10-12-056-JH to acquire an Audiologist for the Crow Service Unit, PHS Indian Hospital, Crow Agency, Montana; Northern Cheyenne Service Unit, PHS Indian Health Center, Lame Deer, Montana. The Solicitation clauses and provisions are those in effect through Federal Acquisition Circular 2005-60. The associated North American Industry Classification System code is 621340 and the small business size standard is $7.0 million. Potential offerors are asked to submit an offer for one or both locations by including a rate for the base year and each option year. The proposed daily rates must be inclusive of transportation, food, lodging, et cetera. PRICE SCHEDULE - AUDIOLOGIST SERVICES CROW/NORTHERN CHEYENNE SERVICE UNITS: BASE YEAR: CROW SERVICE UNIT, PHS INDIAN HOSPITAL: 1. 36 CLINIC DAYS @ $ 942.00 per day = $ _33,912.00________________. BASE YEAR OPTIONAL DAYS: CROW SERVICE UNIT, PHS INDIAN HOSPITAL 2. 6 CLINIC DAYS @ $ 1102.00 per day = $ _6,612.00________________. BASE YEAR: NORTHERN CHEYENNE SERVICE UNIT: 3. 24 CLINIC DAYS @ $ 942.00 per day = $22,608.00________ BASE YEAR OPTIONAL CLINICAL DAYS: NORTHERN CHEYENNE SERVICE UNIT: 4. 4 CLINIC DAYS @ $ 1,102.00 per day = $4,408.00_______ ____. OPTION YEAR ONE (1): CROW SERVICE UNIT, PHS INDIAN HOSPITAL 1. 36 DAYS @ $ 970.00 per day = $ _34,920.00________________. OPTION YEAR ONE: OPTIONAL DAYS: CROW SERVICE UNIT, PHS INDIAN HOSPITAL 2. 6 CLINIC DAYS @ $ 1135.00 per day = $ __6,810.00_______________ OPTION YEAR ONE (1): NORTHERN CHEYENNE SERVICE UNIT: 3. 24 CLINIC DAYS @ $ 970.00 per day = $23,280.00_______ ____. OPTION YEAR ONE (1): OPTIONAL DAYS: NORTHERN CHEYENNE SERVICE UNIT: 4. 4 CLINIC DAYS @ $ 1135.00 per day = $4,540.00________ GRAND TOTAL...................... $137,090.00_________ B.2 PERIOD OF PERFORMANCE Performance of this purchase order shall be from October 1, 2012 through September 30, 2013, with one 12-month option. If the Government exercises the options pursuant to Federal Acquisition Regulation (FAR) 52.217-9, Option to Extend the Term of the Contract (MAR 2000), the period of performance shall be extended in accordance with the following schedule: Year Option Period Option Year One (1) October 1, 2013, through September 30, 2014 Request to add option periods and/or option quantities and the proposed periods of performance for additional clinic days to cover #2 & #5 in the Performance Work Statement. Options Totals Year 1 - 10 additional clinic days Year 2 - 10 additional clinic days Option may be awarded at time of contract or at a later date. B.3 INTRODUCTION AND PURPOSE OF THE CONTRACT The services are to be provided at the Crow Service Unit, PHS Indian Hospital, Crow Agency, Montana; Northern Cheyenne Service Unit, PHS Indian Health Center, Lame Deer, Montana. The purpose of the contract is to acquire direct diagnostic and rehabilitative audiologic services. The procurement is a nonpersonal health care service contract, as defined in FAR 37.101, under which the Contractor is an independent contractor. The Government may evaluate the quality of professional and administrative services provided but retains no control over the medical and professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment). The Contractor shall indemnify the Government for any liability producing acts or omissions by the Contractor, its employees and agents occurring during contract performance. The Contractor shall maintain medical liability insurance, which is not less than the amount normally prevailing within the local community for the medical specialty concerned. The Contractor is required to ensure that its subcontracts for provisions of health care services contain the requirements of the clause at 52.237-7, including the maintenance of medical liability insurance B.4 PERFORMANCE WORK STATEMENT FOR CROW AND NORTHERN CHEYENNE SERVICE UNITS 1. The Audiologist will provide 60 days of direct diagnostic and rehabilitative audiologic services to the Crow and Northern Cheyenne Service Units, audiology services will be coordinated with the ENT schedule each month. 2. The Audiologist will provide screenings for the Crow and Northern Cheyenne Head Start Programs and Schools, as needed. Screenings will be coordinated with Head Start and School personnel. 3. The Audiologist is responsible for the selection, provision and interpretation of comprehensive audiologic evaluations to include but not limited to the following: Air and bone conduction testing; Otoacoustic Emissions testing; Soundfield testing; Play Audiometry; and other Site-of-Lesion tests. 4. The Audiologist is responsible for providing comprehensive audiologic rehabilitation services to include: Hearing aid evaluations; Hearing aid orientations; Aural rehabilitation; hearing aid fittings and follow-ups; counseling the hearing impaired person, his/her family and other pertinent persons to help alleviate the effects of the hearing impairment. 5. Upon request and approval the Audiologist will participate in the Universal Newborn Hearing Screening Program by providing training for the nurses, reporting data to the State of Montana, scheduling re-screenings and appropriate referrals for further diagnostic evaluations. 6. The Audiologist is responsible in maintaining inventory and accessories needed to provide a fully functioning hearing aid practice at each Service Unit. 7. The Audiologist will provide the necessary paperwork required to the Area Audiologist Program such as hearing aid repairs, hearing aid and ear mold order forms; requesting hearing aid and audiology supplies; completed vouchers for hearing aids; and complete a "Hearing Aid File" card on each hearing aid dispensed. 8. The Audiologist will properly record audiology services in the patients' medical record or electronic health record or EHR to assess audiology needs and provide the required audiology care. 9. The Audiologist will prepare the patient for otologic examinations, audiologic testing and treatment. 10. The Audiologist will maintain inventory and calibration of audiologic equipment. 11. The Audiologist will provide audiologic services for specialty clinics such as Ear-Nose-Throat (ENT) and provide all necessary pre- and post-operative evaluations on all otologic surgical patients. 12. The Audiologist will establish hearing conservation programs, in-service training to nurses, physicians, and other appropriate staff; Maintenance Department; Dentists; and serve as a consultant to the Head Start program, all when necessary. 13. The Audiologist will act as an intermediary between the patient, Service Unit personnel, Tribal personnel, Area Audiology Program personnel, State and Federal agencies. 14. The Audiologist will maintain a current state license, as required, by continuing education activities (CEUs). 15. The Audiologist will participate and provide the Office of Healthcare Programs an invoice after delivery of service every month. 16. The Audiologist will participate and provide quarterly chart reviews as randomly selected by the Service Unit to evaluate audiology services. The evaluation should be given to the appropriate Clinical Director and Contractor Officer Representative by the end of each quarterly month. B.5 ADMINISTRATIVE DUTIES: 1. The Audiologist will provide professional leadership and program direction in administrative practices related to audiology services to insure fulfillment of the Service Unit's goals and objectives by setting and maintaining standards for the clinical practice of Audiology. In addition provides program consultation to assist Service Units; and other federal, state and local agencies. 2. The Audiologist has the responsibility to act as an intermediary between patients, Service Unit personnel, Tribal personnel, and Billings Area Office personnel, as well as the expert resource for referring patients to other facilities, and local, State and Federal agencies. 3. The Audiologist is the authoritative expert and program consultant to assist and evaluate the Universal Newborn Hearing Screening Program at the Crow Service Unit and Public Health Nurses at the Crow and Northern Cheyenne Service Units. This includes but not limited to: Yearly training and observations of screening procedures with the OB nursing staff for compliance documentation; assisting in tracking and reporting data to the State of Montana; and receiving referrals from the Program and PHNs to confirm possible hearing loss. 4. The Audiologist has the responsibility to design, initiate and evaluate audiological services at the request of the Service Units or Health Care Supervisor. This may include quality assurance peer review of medical records/EHR, establishing criteria for services, coordination of services, developing policies and standards, assessing the needs, program trends and the effective use of services for the highest achievable quality of services. 5. The Audiologist will review Service Unit's audiologic equipment regularly for replacement and updating. Submit request of supplies or recommendation of equipment to the Service Unit with estimate of cost as needed. 6. The Audiologists will participate in professional societies to keep abreast of new developments in audiology, review current literature, and view demonstrations of new equipment and procedures. Be able to integrate policies and procedures from American Speech Language Hearing Association (ASHA), American Academy of Audiology (AAA) and other accreditation organizations such as Joint Commission with the Billings Area mission, vision and goal by strategic planning, budgeting, and conducting meetings with Communication Disorder Program to keep staff abreast of work requirements, methods and procedures as needed. B.6 GOVERNMENT FURNISHED PROPERTY The following will be provided by the Billings Area Office of Healthcare Programs: Desk/Work Area, Specialized audiology equipment and supplies needed to perform and deliver audiology and hearing aid services at each Service Unit. The Department will provide orientation to the Contractor as to their specific duties and responsibilities. The Department is responsible for getting the Contractor access and clearances to all pertinent computer services necessary to carry out his/her duties. If necessary, authority to use a General Services Administration (GSA) vehicle, for Official purpose only. The Contractor will be required to provide evidence of motor vehicle liability insurance covering bodily injury and property damage to protect the Contractor and the Government against third party claims arising from the operation off all GSA vehicle used In connection with the contract. The Contractor shall provide coverage of at least $200,000 per Person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for Property Damage. The Contractor shall comply with the requirements of FAR subpart 51.2, 41 CFR101-39, CFR 102-34, and the operator's packet furnished with each vehicle. B.7 COMPUTER SECURITY Pursuant to the Federal Information Security Management Act of 2002 (FISMA), the contractor will be required to complete a course in Computer Security Awareness Training (CSAT). This training must be completed annually by all employees including contractors, volunteers, students, and summer externs. The Contractor will be required to comply with the Federal Information Processing Standards Publication (FIPS PUB) Number 201, "Personal Identity Verification of Federal Employees and Contractors," and the associated Office of Management and Budget (OMB) implementation guidance for personal identity verification for all affected contractor and subcontractor personnel. Access/clearance to all pertinent computer systems, including completing a Business Partner Interconnection Security Agreement (BPSIA), should be coordinated with the Site Manager B.8 PERFORMANCE-BASED SERVICE DELIVERY SUMMARY The contract Audiologist's performance will be measured based on the following Performance Requirements. The Performance Requirements will be measured against Government Performance Standards and monitored in accordance with the following Methods of Government Surveillance to determine compliance. A 5% deduction will be assigned to each Performance Requirement. Deductions shall be assessed against individual invoices when services are not performed or do not meet contract requirements. PERFORMANCE REQUIREMENT PERFORMANCE WORK STATEMENT PERFORMANCE STANDARD METHOD OF SURVEILLIANCE DEDUCTION SCHEDULE Quality of Performance Subsection B.4 Provide direct diagnostic and rehabilitative audiologic services as specified in the Performance Work Statement. Peer Reviews - 10 randomly selected medical records PCC's sent to the project officer or his/her designee by the 10th of each quarter and reviewed by the 20th. 5% deduction from quarterly invoices if 10 PCC's are not sent for review and has 25% or more inadequate marks. Documentation of Medical Records or EHR Subsection B.4 Appropriately completes and reviews medical records to assess audiology needs and provide the required audiology care. Peer Reviews - 10 randomly selected medical records PCC's sent to the project officer or his/her designee by the 10th of each quarter and reviewed by the 20th. 5% deduction from quarterly invoices if 10 PCC's are not sent for review and has 25% or more inadequate marks. Customer Service Section B Reasonable, cooperative, and a commitment to customer satisfaction. Validated call-in patient complaints. 5% deduction of 5 or more patient complaints. Adherence to Contract Schedules Subsection B.4 Scheduling of Audiology and Hearing Aid Clinic. Misses 3 scheduled clinics per contract year. 5% deducted from the following months invoice. B.9 CONTRACTING OFFICER AUTHORITY Authority to negotiate changes in terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. B.10 CONTRACTOR OFFICER REPRESENTITIVE The contractor officer representative for this contract will be Charlene Johnson, Associate Area Director, Office of Health Care Programs, Billings, Montana. The contractor officer representative shall be responsible for: (1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract. B.11 INVOICE SUBMISSION AND PAYMENT a. The Contractor shall submit its invoice to Evelyn Lucero-Juneau, Office of Health Care Programs. Name: Evelyn Lucero-Juneau Address: PHS Indian Health Service P.O. Box 36600 Billings, Montana 59107 Telephone: (406) 247-7110 b. The Contractor agrees to include the following information on each invoice: 1. Contractor's name, address and telephone number; 2. Contract number; 3. Invoice number and date; 4. Cost or price; 5. Dates of service including the number of days worked 6. Remit to address. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107 B.12 KNOWLEDGE BY REPORTING REQUIREMENTS: 1. Knowledge of established professional audiologic concepts, principles, and practices; and otologic diseases necessary to assess the extent of a hearing disorder and its effect upon communication, health, vocation, and socialization for appropriate treatment or referral. 2. Knowledge of Communication Disorders Program policies and practices as well as cultural, social and economic characteristics of the Native population relative to adapting, redesigning or modifying audiology principles to the varied population. 3. Knowledge of the relative value for audiologic evaluations and the principles and practices that govern the evaluations to serve as technical authority, expert advice and direction about the audiological aspects of the health care delivery system. 4. Knowledge of the current VA hearing aids on contract, standards and advances in hearing aid fittings, earmold modifications, frequency response, and other electro-acoustics modifications. Knowledge of aural rehabilitation procedures to provide appropriate amplification and counseling to the hearing impaired. Also familiar with ANSI standards of calibration. 5. Knowledge of Privacy Act and HIPAA regulations of patient confidentiality. 6. Skills in oral and written communication to maintain effective working relationships at the Service Units, Billings Area Office, Tribal personnel, vendors, contractors, and other Federal, State and local agencies. 7. Must possess and maintain a current State license and ASHA certification. B.13 PURCHASE ORDER TERMS AND CONDITIONS 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: https://www.acquisition.gov/ FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES 52.204-7 Central Contractor Registration (FEB 2012) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Feb 2012) 52.213-4 Terms and Conditions - Simplified Acquisitions (Other Than Commercial Items) (MAR 2012) 52.217-6 Option for Increased Quantity (MAR 1989) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.219-28 Post-Award Small Business Program Representation (APR 2012) 52.222-3 Convict Labor (JUN 2003) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) 52.222-35 Equal Opportunity for Veterans (Sep 2010) 52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010) 52.222-37 Employment Reports Veterans (Sep 2010) 52.222-50 Combating Trafficking in Persons (FEB 2009) 52.223-5 Pollution Prevention and Right-to-Know Information (MAY 2011) 52.223-6 Drug-Free Workplace (MAY 2001) 52.223-18 Contractor Policy to Ban Text Messaging While Driving (AUG 2011) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.227-14 Rights in Data-General (DEC 2007) 52.227-17 Rights in Data-Special Works (DEC 2007) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) 52.229-3 Federal, State, and Local Taxes (APR 2003) 52.232-1 Payments (APR 1984) 52.232-3 Payments under Personal Services Contracts (APR 1984) 52.232-8 Discounts for Prompt Payment (FEB 2002) 52.232-11 Extras (APR 1984) 52.232-17 Interest (OCT 2010) 52232-18 Availability of Funds (APR 1984) 52.232-25 Prompt Payment (OCT 2008) 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (OCT 2003) 52.233-1 Disputes (JUL 2002) Alternate I (DEC 1991) 52.233-3 Protest after Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.237-2 Protection of Government Buildings, Equipment and Vegetation (APR 1984) 52.237-3 Continuity of Service (JAN 1991) 52.242-15 Stop-Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984) 52.243-1 Changes - Fixed-Price (AUG 1987) Alternate I (AUG 1987) 52.244-6 Subcontracts for Commercial Items (DEC 2010) 52.245-1 Government Property (APR 2012) 52.246-4 Inspection of Services - Fixed-Price (AUG 1996) 52.249-4 Termination for Convenience of the Government (Services) (Short Form) (APR 1984) 52.249-8 Default (Fixed-Price Supply and Service) (APR 1984) DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR)(48 CFR CHAPTER 3) CLAUSES 352.201-70 Paperwork Reduction Act JAN 2006 352.202-1 Definition JAN 2006 352.215-1 Instructions to Offerors - Competitive JAN 2006 Acquisition 352.215-70 Late Proposals and Revisions JAN 2006 352.222-70 Contractor Cooperation in Equal Employment JAN 2010 Opportunity Investigations 352.223-70 Safety and Health JAN 2006 352.224-70 Privacy Act JAN 2006 352.227-70 Publications and Publicity JAN 2006 352.231-71 Pricing of Adjustments JAN 2001 352.237-70 Pro-Children Act JAN 2006 352.237-71 Crime Control Act of 1990 - Reporting of Child JAN 2006 Abuse 352.237-72 Crime Control Act of 1990-Requirement for JAN 2006 Background Checks 352.239-73 Electronic and Information Technology JAN 2010 Accessibility 352.242-71 Tobacco-Free Facilities JAN 2006 352.242-72 Native American Graves Protection and JAN 2006 Repatriation Act 352.242-73 Withholding of Contract Payments JAN 2006 352.270-2 Indian Preference APR 1984 352.270-3 Indian Preference Program JAN 2006
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