Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 29, 2012 FBO #3962
DOCUMENT

D -- Ovid User License Renewal - Attachment

Notice Date

9/27/2012
 

Notice Type

Attachment
 

NAICS

511130 — Book Publishers
 

Contracting Office

Great Lakes Acquisition Center (GLAC);Department of Veterans Affairs;115 S 84th Street, Suite 101;Milwaukee WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

VA69D12Q1733
 

Archive Date

10/7/2012
 

Point of Contact

Lori Eastmead
 

Small Business Set-Aside

N/A
 

Award Number

VA69D-P-3279
 

Award Date

9/27/2012
 

Awardee

OVID TECHNOLOGIES INC;9350 S 150 E STE 200;SANDY;UT;840702705
 

Award Amount

34,692.00
 

Description

DEPARTMENT OF VETERANS AFFAIRS Justification and Approval For Other Than Full and Open Competition 1.Contracting Activity: Department of Veterans Affairs, NCO 12, Great Lakes Acquisition Center, 115 South 84th Street, Milwaukee, WI 53214 2.Nature and/or Description of the Action Being Processed: Approval is requested to award a new one time, firm-fixed price contract for an internet based cross-searchable clinical medical reference suite from Ovid Technologies, Inc. 3.Description of Supplies/Services Required to Meet the Agency's Needs: The Hines VA Hospital staff has a requirement for online electronic knowledge-based journals which includes full-text bibliographic citations, tables of contents for individual issues, reference sections in full and complete reference, articles and formatted text and graphics. Platform includes evidence based guidelines, drug facts and comparisons available to all staff 24 hours a day, 7 days per week. The entire Ovid platform is $34,692.00 per year which includes one year of the premier collection, one year of the basic package with evidence-based journals and one year of OvidMD. 4.Statutory Authority Permitting Other than Full and Open Competition: (X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; 5.Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Ovid platform is the only aggregator that distributes the group of publications together without an embargo period. Ovid Premier and Ovid Journal package platforms have been consolidated to link at the PDF level which allows time saving search ability for the medical staff and avoids unacceptable delays in diagnosis. Other vendors do not provide any of the LWW titles and only provide certain publishing titles after a 12 month embargo period. Ovid is the only vendor that includes a connection to UpToDate, the VISN's current point of care database. 6.Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Research was done of the Ebsco, ProQuest, Swets and WT Cox databases. Ebsco and ProQuest do not have any of the LWW titles available and Blackwell Publishing titles are available only after a 12 month embargo period. The journal vendors will sell access to the journals but each journal would have to be manually entered into the database and the access point would be a webpage and not set up at the article level. Any problems with changes in URLs have to be remedied by the VA staff and not the publisher. 7.Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: Comparison was made of the database package awarded the previous year (under purchase order 578-C10527, $31,889, approximately 8.78% lower than the current quote. However, a comparison was also conducted of a contract (VA69D-P-1550) in 2010 for $36,026.00. The current request is 3.85% lower than 2010. Per the cost comparison, the Contracting Officer has deemed the price fair and reasonable. 8.Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Research was conducted of two previous requirements. Both requirements were placed as sole source orders (578-C10527 and VA69D-P-1550). Research was conducted of several possible vendors, Ebsco, Swets, WT Cox and ProQuest. None of these vendors provide titles without an embargo period. Ovid is also the only database that can connect to the current patient care database UpToDate. 9.Any Other Facts Supporting the Use of Other than Full and Open Competition: Statements of Work have not been developed to allow for full and open competition at this time as no other vendor is able to connect to the current patient care database. 10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None. 11.A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Currently, no action has been taken to overcome barriers since there has not been another source identified that can currently supply this level of service and array of information. 12.Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/Awards/VA69D-P-3279.html)
 

Document(s)

Attachment
 

File Name: VA69D-12-Q-1733 VA69D-12-Q-1733_1.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=488278&FileName=VA69D-12-Q-1733-001.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=488278&FileName=VA69D-12-Q-1733-001.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02901280-W 20120929/120927235728-13e169673916071f1363b2d9f18ca6c8 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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