Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 29, 2012 FBO #3962
DOCUMENT

J -- VISN 23 Imaging Maintenance - Attachment

Notice Date

9/27/2012
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;VA Black Hills HCS;Fort Meade Campus;113 Comanche Rd.;Fort Meade SD 57741
 

ZIP Code

57741
 

Solicitation Number

VA26312I1528
 

Response Due

10/3/2012
 

Archive Date

11/2/2012
 

Point of Contact

Jodi Provorse
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs is seeking interested sources for a requirement entitled: Imaging Systems Maintenance. The requirement consists of the following draft Statement of Work: DRAFT STATEMENT OF WORK PHILIPS IMAGING EQUIPMENT MAINTENANCE SERVICE CONTRACT 1)SCOPE: The Contractor shall provide maintenance on specific Philips Medical Systems imaging equipment at VISN 23 facilities listed below in accordance with the attached equipment list. (Appendix 1). 2)CONTRACT PERIOD: Contract period shall be November 1, 2012 through September 30th, 2013. The contract will also contain the provision for 4 annual renewal option years. 3)QUALIFICATIONS: To be considered eligible for consideration, bidders must have a field service representative located within 5 hours of each medical center located in VISN 23 (i.e. Iowa, Nebraska, Minnesota, North Dakota and South Dakota) that has been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment he/she is being asked to work on. Bidders must provide, upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. All parts used shall be OEM parts only. Reverse engineered and/or refurbished parts shall not be utilized under the terms of this contract without explicit permission, in writing, from the Contracting Officer. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer. 4)SERVICES TO BE PROVIDED: a)General: i)Contractor will provide the necessary manpower and supervision to properly execute the maintenance of the equipment listed in Appendix 1. ii)A "Field Service Report" (FSR) must be generated and a copy given to respective VISN 23 Biomedical Engineering point of contact at each facility (Appendix 2) or designee after each episode of scheduled maintenance. b)Maintenance: i)Corrective maintenance will be conducted as specified within each level of service (Protection, Primary, etc ¦). In addition, the following options will be made available: (1)Tube and Detector Coverage - Full service and replacement of tubes and detectors. (2)Extended Labor and Preventative Maintenance Hours - Extended hours and days beyond Monday-Friday: 8am - 5pm. (3) Increased Response Time - Better response time to medical facilities. (4)Improved Parts Delivery Speed - Increased speed of delivery of parts. (5)Chiller and Ambient Experience Coverage - Full service of the chiller and Ambient Experience system for MRI systems. (6)Extended Brilliance Workstation Coverage - Full service of the Extended Brilliance Workstation. ii)Predictive/Preventative Maintenance will be performed by the contractor at the intervals that are in accordance with the manufacturer's recommendations, but no less than annually. iii)The contractor will furnish any required "PM kits" needed to perform Predictive Maintenance. iv)The contractor will have the following remote capabilities: (1)Remote Desktop - The contractor shall troubleshoot issues real-time through shared access of consoles. (2)Remote Software Updates - Received and installed remotely upon release. (3)Remote Support System - The contractor shall remotely monitor parameters of the medical equipment and monitor, report, and correct any deviations in system performance. (4)Remote Education & Expertise - The contractor shall deliver clinical and technical expertise for education and assistance for troubleshooting. (5)Security - The contractor shall meet all government requirements regarding remote data connectivity. c)Documentation: A documentation package acceptable for Joint Commission purposes will be maintained by the contractor and made available to each medical center in VISN 23. Required features include, at a minimum: i)Serial Number of equipment serviced. ii)Any and all work performed on a particular date. iii)Predictive Maintenance - The contractor will perform PM according to manufacturer's specifications. The contractor will have written procedures to be followed and documented evidence that each piece of equipment has been inspected according to those procedures. d)New Equipment: Equipment may be added or deleted from the service contract as needed upon notification by the Contracting Officer (to be documented in writing via contract amendment). Deleted equipment will be credited in the full amount if deleted before any scheduled maintenance has been performed on it. 5)SPECIAL INSTRUCTIONS: a)Contractor Check-In: The contractor's representative will contact the facilities Biomedical Engineering point of contact as listed in Appendix 2, to schedule and check-in prior to performing maintenance services at the respective facilities. b)Documentation: At the conclusion of each maintenance visit, the contractor will provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced; the name of the representative, and the services performed and parts replaced. The reports will be delivered to Biomedical Engineering Department. 6)TERMS AND CONDITIONS: a)User Responsibility: The contractor will not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment. b)Exclusions: Service does not include electrical work external to the equipment. Any external electrical work required will be completed by VA Biomedical Engineering. Appendix 1: EQUIPMENT LIST IDVISN 23 Facility Modality TypeEquipment ModelVA Equipment ID#Philips Site ID 1Black Hills VA Health Care System - Eagle Butte CBOCCR ReaderELEVA S PLUS358257126387 2Black Hills VA Health Care System - Ft. Meade CampusCR ReaderCORADO3575416650706 3Black Hills VA Health Care System - Ft. Meade CampusCR ReaderELEVA S PLUS357577126386 4Black Hills VA Health Care System - Hot SpringsCR ReaderELEVA S PLUS359307126388 5Black Hills VA Health Care System - Ft. Meade CampusCT ScannerBrilliance 6427790548924 6Black Hills VA Health Care System - Hot SpringsCT ScannerBrilliance 16 Mobile3031341936342 7Black Hills VA Health Care System - Ft. Meade CampusDigital RadiographyDigital Diagnost26306548924 8Black Hills VA Health Care System - Hot SpringsDigital RadiographyDigital Diagnost2343343505487 9Black Hills VA Health Care System - Ft. Meade CampusMRIMobile 1.527865548359 10Black Hills VA Health Care System - Ft. Meade CampusMRIAchieva XR 1.53656351846064 11Black Hills VA Health Care System - Ft. Meade CampusPortable X-RayPractix Convenio3229345360929 12Black Hills VA Health Care System - Ft. Meade CampusPortable X-RayPractix Convenio3229445360930 13Black Hills VA Health Care System - Hot SpringsPortable X-RayPractix Convenio3030841658590 14Black Hills VA Health Care System - Ft. Meade CampusRF RoomEleva24590550079 15Black Hills VA Health Care System - Ft. Meade CampusRF RoomEleva28094532971 16Black Hills VA Health Care System - Hot SpringsRF RoomEleva24797533565 17Black Hills VA Health Care System - Ft. Meade CampusSPECT/CTBrightView XCT3295144269330 18Black Hills VA Health Care System - Hot SpringsSPECT/CTBrightView XCT3311644320197 19Black Hills VA Health Care System - Ft. Meade CampusUltrasound - CardiologyHD113373150307509 20Black Hills VA Health Care System - Hot SpringsUltrasound - CardiologyIE333301249497771 21Black Hills VA Health Care System - Ft. Meade CampusUltrasound - CardiologyIE333212745688162 22Black Hills VA Health Care System - Ft. Meade CampusUltrasound - RadiologyIU223663355401883 23Black Hills VA Health Care System - Hot SpringsUltrasound - RadiologyIU223663955483013 24Central Iowa VA Health Care SystemCR ReaderELEVA S PLUS299064247280887 25Central Iowa VA Health Care SystemCR ReaderCORADO300529253716656 26Central Iowa VA Health Care SystemCR ReaderELEVA S PLUS300529353716681 27Central Iowa VA Health Care System - Marshalltown CBOCCR ReaderELEVA S PLUS300528553715704 28Central Iowa VA Health Care SystemCT ScannerBrilliance 642977043552503 29Central Iowa VA Health Care SystemCT ScannerBrilliance 64298117541445178 30Central Iowa VA Health Care SystemDigital RadiographyDigital Diagnost298681041443585 31Central Iowa VA Health Care SystemIR SuiteFD202977241540203 32Central Iowa VA Health Care SystemMRIAchieva XR 1.5299323647587744 33Central Iowa VA Health Care SystemNuc. Med. CameraBrightview298118442474754 34Central Iowa VA Health Care SystemRF RoomEasyDiagnostic2942948532978 35Central Iowa VA Health Care SystemRF RoomEleva299325645170486 36Central Iowa VA Health Care SystemSPECT/CTBrightView XCT299370644317308 37Fargo VA Health Care SystemCT ScannerBrilliance 6415139548919 38Fargo VA Health Care SystemDigital RadiographyDigital Diagnost1766142197984 39Fargo VA Health Care SystemDigital RadiographyDigital Diagnost1766541444620 40Fargo VA Health Care SystemDigital RadiographyDigital Diagnost1930845168487 41Fargo VA Health Care SystemIR SuiteAllura Xper FD201914741691748 42Fargo VA Health Care SystemMRIAchieva XR 1.52041447699900 43Fargo VA Health Care SystemNuc. Med. CameraForte16207530676 44Fargo VA Health Care SystemRF RoomEasyDiagnostic12105505798 45Fargo VA Health Care SystemSPECT/CTBrightView XCT2001744320695 46Iowa City VA Health Care System - Bettendorf CBOCCR ReaderELEVA S PLUS30053136925671 47Iowa City VA Health Care SystemCR ReaderCorado299465347181666 48Iowa City VA Health Care SystemCR ReaderCorado30053017150489 49Iowa City VA Health Care SystemCR ReaderCorado30053077150490 50Iowa City VA Health Care System - Quincy CBOCCR ReaderELEVA S PLUS30053196925676 51Iowa City VA Health Care SystemCT ScannerBrilliance 642959251535829 52Iowa City VA Health Care SystemCT ScannerBrilliance 642971823548631 53Iowa City VA Health Care System - Bettendorf CBOCDigital RadiographyDigital Diagnost298707041445288 54Iowa City VA Health Care System - Decorah CBOCDigital RadiographyDigital DiagnostNew53097266 55Iowa City VA Health Care System - SterlingDigital RadiographyDigital DiagnostNew53415294 56Iowa City VA Health Care System - WaterlooDigital RadiographyDigital DiagnostNew57097310 57Iowa City VA Health Care SystemDigital RadiographyDigital Diagnost298010341443900 58Iowa City VA Health Care SystemDigital RadiographyDigital Diagnost298004841445503 59Iowa City VA Health Care SystemDigital RadiographyDigital Diagnost298774842422594 60Iowa City VA Health Care SystemDigital RadiographyDigital Diagnost298773842422592 61Iowa City VA Health Care SystemMRIAchieva 1.52969196546637 62Iowa City VA Health Care SystemNuc. Med. CameraSkylight2963942542242 63Iowa City VA Health Care SystemNuc. Med. CameraForte2964320543236 64Iowa City VA Health Care SystemRF RoomEasyDiagnost Eleva DRF2963819537091 65Iowa City VA Health Care SystemRF RoomMultiDiagnost Eleva299441141445127 66Iowa City VA Health Care SystemSPECT/CTBrightView XCTNewNew 67NWI VA Health Care System - OmahaCT ScannerBrilliance 642963747535944 68NWI VA Health Care System - OmahaCT ScannerBrilliance 642980460548692 69NWI VA Health Care System - LincolnCT ScannerBrilliance 64298537542261839 70NWI VA Health Care System - Grand IslandCT ScannerBrilliance 64299475144320795 71NWI VA Health Care System - Grand IslandDigital RadiographyDigital Diagnost298631841446047 72NWI VA Health Care System - OmahaDigital RadiographyDigital Diagnost298713341446130 73NWI VA Health Care System - OmahaDigital RadiographyDigital Diagnost298713441446115 74NWI VA Health Care System - LincolnDigital RadiographyDigital Diagnost298797643708610 75NWI VA Health Care System - OmahaDigital RadiographyBucky TH2955132536838 76NWI VA Health Care System - OmahaIR SuiteAllura Xper FD20 Biplane299702750116824 77NWI VA Health Care System - OmahaIR SuiteAllura Xper FD202955243544184 78NWI VA Health Care System - OmahaIR SuiteAllura Xper FD202974706553697 79NWI VA Health Care System - OmahaMRIAchieva XR 1.5298778243440486 80NWI VA Health Care System - OmahaNuc. Med. CameraForte2955160522313 81NWI VA Health Care System - OmahaPET/CTGemini300390048621856 82NWI VA Health Care System - OmahaRF RoomEleva2963098533562 83NWI VA Health Care System - Grand IslandRF RoomEleva2975864553441 84NWI VA Health Care System - LincolnRF RoomEleva2977464553275 85NWI VA Health Care System - OmahaSPECT/CTBrightView XCT300339444258802 86NWI VA Health Care System - LincolnSPECT/CTBrightView XCT300856344284504 87Sioux Falls VA Health Care SystemCT ScannerBrilliance 6415624548925 88Sioux Falls VA Health Care SystemDigital RadiographyDigital Diagnost1731942236308 89Sioux Falls VA Health Care SystemDigital RadiographyDigital Diagnost1880544537739 90Sioux Falls VA Health Care SystemMRIAchieva XR 1.51990941793393 91Sioux Falls VA Health Care SystemNuc. Med. CameraBrightView1868842722285 92Sioux Falls VA Health Care SystemSPECT/CTBrightView XCT1896647749944 93St. Cloud VA Health Care SystemC-ArmBV Pulsera2056551238176 94St. Cloud VA Health Care SystemCR ReaderELEVA S PLUS229296925675 95St. Cloud VA Health Care SystemCR ReaderELEVA S PLUS234816650704 96St. Cloud VA Health Care SystemCR ReaderELEVA S PLUS234867126384 97St. Cloud VA Health Care SystemCR ReaderCorado234937126383 98St. Cloud VA Health Care SystemCT ScannerBrilliance 641747342394025 99St. Cloud VA Health Care System - BrainerdDigital RadiographyDigital Diagnost24184MN4575 100St. Cloud VA Health Care SystemDigital RadiographyDigital Diagnost1810542382605 101St. Cloud VA Health Care SystemRF RoomEleva1712141487231 102St. Cloud VA Health Care SystemUltrasound - CardiologyIE332262453427491 103St. Cloud VA Health Care SystemUltrasound - RadiologyIU222342554221528 104St. Cloud VA Health Care SystemUltrasound - RadiologyIU2224195B05XF8 s. The North American Industry Classification System (NAICS) code for this project is 811219 Other Electronic and Precision Equipment Repair and Maintenance with an associated small business size standard of $19 million dollars. This sources-sought announcement is a tool to identify concerns with the capability to accomplish the work. This is not a solicitation. Only those firms who respond to this announcement by submitting the following information will be used in determining whether to set aside/compete this requirement. Please provide all of the following: 1) A capability statement expressing interest in this requirement, describing your company and its capability to complete this work. Include a statement detailing any special qualifications and certifications, applicable to the scope of this project, held by your firm and/or in-house personnel. The capability statement must directly address the provisioning and servicing of Phillips Medical Systems equipment including proprietary hardware and software systems (and upgrades), Philips equipment training certifications, and geographic/response time requirements. 2) A statement or list of your firm's current or past technical experience similar to or the same as the summary scope of work for this requirement. Include a brief description of the scope and schedule for each similar requirement. 3) A statement or list of your firm's current or past performance similar to or the same as the summary scope of work. Include a point of contact name, phone number and email address. 4) A statement of your firm's business size and type (HUBZone, Service Disabled Veteran Owned, 8(a), woman-owned, Small Business, etc) utilizing the NAICS code and size standard noted above. 5) Federal Supply Schedule (GSA or VA) contract number providing the listed services if applicable. Submit this information to Ms. Jodi Provorse, via email to Jodi.provorse@va.gov. Your response to this notice must be received, in writing, on or before 2:00PM (Mountain Time) on October 3, 2012.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VABHHCS568/VABHHCS568/VA26312I1528/listing.html)
 

Document(s)

Attachment
 

File Name: VA263-12-I-1528 VA263-12-I-1528.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=488326&FileName=VA263-12-I-1528-000.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=488326&FileName=VA263-12-I-1528-000.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02901201-W 20120929/120927235638-e2fad1cad189a9f9673b65d76b4a52ae (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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