Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 16, 2012 FBO #3949
DOCUMENT

R -- Courier Service for six (6) CBOCs to & from VAMC White River Jct VT - Attachment

Notice Date

9/14/2012
 

Notice Type

Attachment
 

NAICS

492110 — Couriers and Express Delivery Services
 

Contracting Office

Department of Veterans Affairs;VAMC White River Junction;215 North Main Street;White River Junction VT 05009
 

ZIP Code

05009
 

Solicitation Number

VA24112R1246
 

Response Due

9/21/2012
 

Archive Date

9/26/2012
 

Point of Contact

Jeffrey Reed
 

E-Mail Address

6-5102<br
 

Small Business Set-Aside

N/A
 

Description

MEDICAL COURIER SERVICE STATEMENT OF WORK For period October 1, 2012 through September 30, 2013 with multi-year option for renewal. Request is for one contract with multiple awards. Contractor to provide all labor, supervision, administrative support, equipment, transportation, gasoline, insurance, incidentals and anything else needed to provide daily courier service between the Department of Veterans Affairs, White River Junction, VT and Community Based Outpatient Clinics. The Contractor is expected to pick up, transport and deliver items such as laboratory specimens, laboratory transport containers, interoffice mail, small equipment, patient records, X-rays, medical supplies, clinic supplies and other related items between clinic locations and the WRJ VA Medical Center. The estimated weight of items transported under this contract is between 10 and 75 lbs. Contractor shall clearly indicate any additional costs for transport of items in excess of 75 lbs. The Contractor shall propose a schedule of pick-ups and deliveries that most closely meet the Government's needs as indicated below (excluding federal holidays): Clinic LocationPickup scheduleDelivery schedule #1 to VA WRJ Lab FEA CBOC, 162 Hegeman Av., Colchester, VT 054463-5 PM6-8 p.m. M-F Rutland CBOC, 232 West St,330-430 PM6-8 p.m. Rutland, VT 05701M-F Bennington CBOC, 186 North St., Bennington, VT 052013-4:30 p.m.6-8 p.m. M-F Brattleboro CBOC, 71 GSP Dr., Brattleboro, VT 05301330 - 4 p.m.6-8 p.m. M-F Keene CBOC, 640 Marlboro St.,2-4 pm 6-8 p.m. Keene, NH 03431M-F Newport CBOC, 1734 Crawford Farm Rd. and 189 Prouty Dr., Newport, VT 05855Prouty Dr at 3:30 PM;2nd location 3:00 PM Tu, We, Th6-8 p.m. INSURANCE REQUIREMENTS Contractor shall meet all Federal, State and City codes regarding operation of this type of business and furnish the required Insurance Certificates required to work on a Government installation. All personnel transporting items under this contract must be bonded. See Special Contract Requirements section for complete details. INCLEMENT WEATHER Contractor shall contact the Laboratory Manager first and the Contracting Officer second should weather conditions delay or cause cancellation of services. Due to the nature of this business it is necessary for the Contractor to furnish vehicles that operate safely in difficult weather conditions. Cancellations should only occur as a last resort or due to acts of God. TOLLS Costs of all tolls must be included in the bid price. DRIVERS All drivers must be of legal age, possess valid licenses and maintain a neat, clean and professional appearance. Drivers must be able to speak, understand and write English. Drivers shall possess visible identification showing Contractor name. Contractor is responsible for the actions and conduct of its employees and shall assure that they are consistently compliant with all VA building, security and parking regulations, policies and guidelines while conducting business on Government property and for VA. Drivers shall not make any personal stops in performance of duties under this contract nor shall any unauthorized passenger accompany the driver during contract work. Drivers shall observe the smoking policy of the VA and only smoke in designated areas. Drivers transporting laboratory specimens must be trained in Universal Precautions for handling of biohazard materials and include use of proper procedures in case of spills or accidents. This training shall also include mandatory Hazardous Materials training. Written statements documenting Hazardous Materials training and training that meets the laws and regulations of the US Department of Transportation and the Centers for Disease Control governing the transport of clinical specimens shall be provided to the Laboratory Manager annually. VEHICLES All vehicles used in performance of this contract shall be registered, licensed and meet the minimum vehicle requirements as mandated by the Department of Transportation. The Government reserves the right to inspect the vehicles and investigate the responsibility of bidder to perform the work outlined in this contract and reject any offer should contractor be lacking. CONFIDENTIALITY OF RECORDS Contractor shall assure the security and confidentiality of all patient information and records being transported and shall be held liable in the event of any breach of confidentiality. The Contractor shall comply with provision of the Federal Privacy Act of 1974 (Public Law 93-579). The Contractor will be required to devise an acceptable mechanism for and maintain records of securing laboratory specimens during transport in such a way that no one will have access to them should the driver become separated from or lose control of the vehicle. Upon receipt, the technologist on duty in the Laboratory will be required to document evidence that the containers have not been accessed en route. REPORTABLE INCIDENTS Contractor shall furnish a written report should any delivery incidents occur. This report shall be delivered to the Contracting Officer and CBOC Coordinator within 24 hours of the incident. Incidents/actions involving blood components or laboratory specimens must be reported immediately to the Laboratory Manager. Incidents/actions involving breach of patient records or patient identifiable information must be reported immediately to either the VA Information Security Officer or the VA Privacy Officer. EVIDENCE OF RESPONSIBILITY Contractor must have a minimum of five years experience, be financially responsible, and possess all the necessary equipment, licenses, and manpower necessary to perform the work specified in this contract. QUALITY CONTROL AND ASSURANCE Contractor shall develop and maintain a quality control program to assure the above qualifications are consistently met. Contractor must demonstrate ability to immediately remedy any violations of the above requirements. VA reserves the right to perform periodic inspections to ensure compliance. CONTRACTING OFFICER ROLE The Contracting Officer is the only person authorized to make any changes to this agreement. This includes changes to price, quality and performance. Should any other person make changes, the changes will be regarded as void and no adjustment to costs will be considered. PAYMENT Payment of sums due will be paid monthly upon submission by the contractor of a properly prepared invoice and receipt in the appropriate VA office. The VA will review the records for agreement with the VA records and verify that the coverage provided for the month is in accordance with the contract. Payment will be authorized by the VA upon verification by the VA of the services billed. In the event that the coverage is not provided in accordance with this contract, the payment to the contractor shall be reduced in direct ration to the reduction in coverage. Any additional costs incurred by the VA as a result of obtaining coverage from a source other than the contractor, due to the contractor's failure to provide adequate coverage, will be assessed against the contractor. PERSONNEL POLICY Employees working for the Contractor shall not be considered Government employees. The Contractor shall provide Workers Compensation, Professional Liability insurance, health examinations, Income Tax Withholding and Social Security Payments. PACKAGING AND TRANSPORTATION Medical records will be transported in secured storage mail containers provided by the Government. All laboratory specimens shall be properly packaged and labeled to indicate the general nature of the material being transported and according to Department of Transportation guidelines for diagnostic specimens. They shall be transported in Contractor-provided puncture-proof coolers secured in the vehicle body to prevent movement. Laboratory specimens are to be transported in accordance with specified temperature requirements; Room temperature specimens will be transported inside a cooler and remain at temperature between 15-30 °C. Refrigerated specimens must be transported in a cooler with regular ice or cold packs and remain at temperature between 2-10 °C. Frozen specimens will be transported in a cooler packed with dry ice and remain at temperature of -18 °C or colder. All Laboratory samples must be taken directly to the VA Medical Center, Laboratory Service, Bldg. #1, Room 219; other items transported will be delivered to Room 213 in the Laboratory Service. The Contactor will be required to maintain and produce records of all pick-ups and deliveries, containing dates, times, and driver identity. The Contractor shall ensure that for every Government-supplied transport container picked up at a site, one container (either filled with items being delivered, or empty, if appropriate) is left behind. CONTACTS ___________________, Contracting Officer_______________ Sharleen Burnett, Contracting Officer's Technical Representative 802-295-9363, ext. 6099 Linda Cooper, Laboratory Manager802-295-9363, ext. 5512
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/WRJVAMROC/DVAMROC/VA24112R1246/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-12-R-1246 VA241-12-R-1246_3.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=476934&FileName=VA241-12-R-1246-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=476934&FileName=VA241-12-R-1246-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02884173-W 20120916/120915001341-f593d8a76feede5a15155b83cbeec5f8 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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