PRESOL | U | U-VISION AND HEARING IMPAIREMENT SERVICES FOR TUBA CITY BOARDING SCHOOL.

FBO DAILY ISSUE OF SEPTEMBER 13, 2012 FBO #3946
SOLICITATION NOTICE

U -- U-VISION AND HEARING IMPAIREMENT SERVICES FOR TUBA CITY BOARDING SCHOOL.

Notice Date: 9/11/2012
Notice Type: Combined Synopsis/Solicitation
Contracting Office: BIA - Navajo Regional Office Division of Acquisition P. O. Box 1060301 W. Hill Rm 346 Gallup NM 87305
ZIP Code: 87305
Solicitation Number: A12PS02539
Response Due: 9/18/2012
Archive Date: 9/11/2013
Point of Contact: Charmaine Williams-James Contract Specialist 5058638227 charmaine.williams-j@bia.gov;
E-Mail Address: Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
Small Business Set-Aside: N/A
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation No. A12PS02539 herein cited will be procured under FAR Part 12, Acquisition of Commercial Items. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-60. VISUAL/HEARING IMPAIRMENT SERVICES Provide all travel, supplies, materials and personnel to provide Visual/Hearing Impairment Services for Bureau of Indian Education Schools located on the Navajo Nation Indian Reservation in Arizona in accordance with the Scope of Work (SOW). VISUALLY IMPAIRED/BLIND AND HEARING IMPAIRED DEAF STATEMENT OF WORK (SOW). Contractor shall provide visually impaired and hearing services to students who have been evaluated and diagnosed as requiring the services. Contractor shall provide physical evaluation, screening for selected population, provide individual and small group direct services, will consult with other staff, and update IEP annually. Contractor shall give direct specialized student services according to IEP. Make provisions for appropriate equipment and materials, specialized adaptations. O & M Specialist available services if required by student IEP. Contractor shall give direct services in the use of all disability related technology to include but not limited to: low vision aids, adaptive equipment, amplification systems, etc. All student services will be logged and maintained. In-service regular students on blindness and vision impairment. In-service regular students on deaf and hearing impairment. Contractor shall provide parent consultation and education. Contractor will provide assistance on interpretation of hearing and vision test results. Contractor shall consult and work with other staff to provide optimum student services. Contractor shall be available for staff training, to give information in the area of expertise. Contractor shall provide suggested appropriate goals and objectives for students ITP development. Student program reports will be written and given to parents according to IEP. ASSESSMENT SERVICES: Contractor will provide assessment services for initial and re-evaluation of student eligibility as determined needed by team. Contractor shall provide comprehensive test results of student assessment. Contractor shall attend a MET meeting with parents to explain and interpret test results and to respond to questions. Contractor shall complete evaluation summary reports on all evaluations. Contractor shall provide own testing materials. Contractor shall sign in front office for attendance cross referencing. Contractor shall submit a monthly summarize invoice. Invoice shall contain the following information: (a) Purchase Order Number (b) Date of Services (c) Initials of students (d) Time spends with students and (e) Evaluation information to include student initials. Students shall be fully evaluated according to strict Federal Guidelines and Arizona State Guidelines. Evaluation materials used to assess a child shall be selected and administered so as not to be discriminatory on a racial or cultural basis. Period of Performance: From DATE OF AWRD to June 30, 2013 Period of Performance: BASE YEAR from Date of AWARD to June 30, 2013 OPTION YEAR 1 = August 01, 2013 to July 30, 2014. OPTION YEAR 2 = August 01, 2013 to July 30, 2015. OPTION YEAR 3 = August 01, 2013 to July 30, 2016. OPTION YEAR 4 = August 01, 2013 to July 30, 2017. SECTION M FAR 52.212-02: Evaluation -Commercial Items: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: In the order of importance are the listed evaluation factors: Factor I - Technical Capability Factor II - Management Capability Factor III - Past Performance In accordance with FAR 15.101-1, Best Value, Tradeoff Process. All non-price factors weight more than cost or price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. M.1 52.217-05, Evaluation of Options: Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. M.2 Evaluation Factors for Award: Award will be made on the basis of the best value trade off evaluation meeting the technically acceptable standards of all the non-price factors. The evaluation factors other than cost or price when combined are significantly more important than cost or price. The Government intends to select the Best Value offer on the basis of initial offers received, without discussions. Offerors may be given the opportunity to clarify certain aspects of quotes (e.g., the relevance of an offeror's information to resolve minor or clerical errors.) M.3 Evaluation the Government will be utilizing a best value trade off procedures as required under FAR 15.101-1. The Government will evaluate all offers to determine technical acceptability quote with the evaluated price. Each Non-Price Factor will be rated with adjectives (see M.5 for rating scale). M.4 Evaluation Factors Factor I - Technical Capability Factor II - Management Capability Factor III - Past Performance Factor I - Technical Capability quote for a Vision/Hearing Impairment Specialist, will work with student, in accordance with the Statement of Work. The Technical Capability shall be in as much detail as the offeror considers necessary to fully explain the quoted technical approach. The technical quote should reflect a clear understanding of the nature of the work to be performed. The quote shall assess the offeror's understanding of the Bureau of Indian Affair's goals for the project and an understanding of the Statement of Work (SOW). The quote should include, but not limited to the following: a) Knowledge and understanding of the requirements outlined in the SOW. b) Understanding of general and local condition which can affect the SOW. c) Logical sequence of steps and or specific techniques to accomplish all required work specified in the SOW. d) Capability to produce deliverables in response to the SOW. Factor II - Management Capabilities for a Vision/Hearing Impairment Specialist, will work with student, in accordance with the Statement of Work. Each offeror shall submit a plan consisting of a narrative explanation of their quote on-site approach to project management and coordination; and cost control measures on change orders and how they are quoted and tracked. Each offeror will be required to provide the relevant experience and knowledge of key individual(s) of the project team who will be assigned directly to the project. This factor will assess the quoted key personnel qualifications. The assessment will consider whether the quote provides an adequate number of appropriately qualified personnel to meet the technical, management and support requirements of the SOW. The Offer should include, but not be limited to the following description: a) Describe the method and criteria you plan to use to select qualified subcontractors to ensure an appropriate level of experience and expertise for the project. b) Describe your project schedule and plan indicating where you will start the project and how you plan to proceed to completion of the work as identified in the statement of work. Your projected schedule of the project; shall include steps within each phase and their estimated duration time. Project Schedule should note critical path. c) Submit a resume along with a letter of commitment for all key personnel. Factor III - Past Performance for a Vision/Hearing Impairment Specialist, will work with student, in accordance with the Statement of Work. Please provide a list of contracts to include the contract number, POP, point of contact information and the description of the requirement. "Successful past performance on similar projects, to include but not limited to timeliness of performance and customer satisfaction". QUOTE LINE ITEMS: (Please provide a breakdown of total cost) COOPERATIVE SERVICES FEE: 1. BASE YEAR A. 2012-2013 Non-Eligible School fee for services rate. $__________ X 4 (Students) = $____________. B. 2011-2012 Non-Eligible Students Assessment Fees: $_________ Annual fee 1 YEAR. C. TRAVEL COST $_________________. 2. OPTION YEAR 1: A. 2012-2013 Non-Eligible School fee for services rate. $__________ X 4 (Students) = $____________. B. 2011-2012 Non-Eligible Students Assessment Fees: $_________ Annual fee 1 YEAR. C. TRAVEL COST $_________________. 2. OPTION YEAR 2: A. 2012-2013 Non-Eligible School fee for services rate. $__________ X 4 (Students) = $____________. B. 2011-2012 Non-Eligible Students Assessment Fees: $_________ Annual fee 1 YEAR. C. TRAVEL COST $_________________. 2. OPTION YEAR 3: A. 2012-2013 Non-Eligible School fee for services rate. $__________ X 4 (Students) = $____________. B. 2011-2012 Non-Eligible Students Assessment Fees: $_________ Annual fee 1 YEAR. C. TRAVEL COST $_________________. 2. OPTION YEAR 4: A. 2012-2013 Non-Eligible School fee for services rate. $__________ X 4 (Students) = $____________. B. 2011-2012 Non-Eligible Students Assessment Fees: $_________ Annual fee 1 YEAR. C. TRAVEL COST $_________________. GRAND TOTAL:_____________ NOTE: Number of Students is estimate and the number may change as students are added or dropped, or if the level of service changes per the student IEP. SERVICES: SIX (6) hours per week FEE SHALL INCLUDE MILEAGE AND EVALUATION REPORTS. Section C.2.FEDERAL TRAVEL REGULATIONS: Travel cost incurred for transportation, lodging, meals, and incidental expenses (as defined in the regulation cited in FAR 31.205-46) shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulation. The consultant will be reimbursed for travel to provide support at a Government site or other site as may be specified and approved by the COTR under this effort. All travel shall be approved, by the COTR, prior to commencement of travel. Consultant shall provide supporting documentation and a detailed breakdown of incurred travel costs with each invoice. Section D. Performance Evaluation will be performed at the end of each school year. The evaluation will be completed at the school by the government representations. This form is the only performance evaluation that will be accepted by the Contracting Officer. The evaluator's signature shall be legible and printed on the form. If the government representative will complete a performance evaluation prior to the last day of work, for work performed under this contract. The government representative will review the performance evaluation with the Contractor, record Contractor comments, and obtain Contractor signature acknowledges in completion of the evaluation. The government evaluator will then give a copy of the evaluation form(s) to the Contractor at the school and submit a copy to the Contracting Officer. Section C.3.BACKGROUND INVESTIGATION: In accordance with 25 U.S.C. 3201 (P.L. 101-630), Indian Child Protection and Family Violence Prevention Act; 42 U.S.C. 13041, Crime Control Act of 1990; 441 Departmental Manual, Personnel Security and Suitability Requirements all positions with duties and responsibilities involving regular contact with or control over Indian children are subject to a background investigation and determination of suitability for employment. Accordingly, all such positions require a favorable screening (applicant and suitability) determination made by the Bureau of Indian Affairs (BIA) Office of Indian Education Programs (OIEP), Personnel Security and Suitability Program; and a favorable background investigation determination conducted by the Office of Personnel Management (OPM). A favorable screening (applicant and suitability) determination must be made by the Bureau of Indian Affairs (BIA) Office of the Indian Education Programs (OIEP), Personnel Security and Suitability Program prior to contract award or made within 60 days of incorporation of this clause into a current/existing contract. Pending completion of a background investigation by OPM, the Contractor who has been granted a favorable screening (applicant and suitability) determination must be within the sight and under the supervision of a Government employee who has had a completed background investigation (42 U.S.C 13041 (3)) during contract performance until a final background investigation determination has been made. Prior employment with the Federal Government, including BIA, OIEP or the Bureau of Indian Affairs, does not assure that the appropriate screening or investigation was conducted nor does it alleviate or guarantee a favorable screening (applicant and suitability) determination or background investigation. Prior to an award or during the 60 day period discussed in paragraph two, it is solely the company, individual or contractor's responsibility to contact the BIA, OIEP Personnel Security and Suitability Program at 505-563-5287/5288/5289/5294 in order to obtain a complete security package, which includes but is not limited to appropriate investigative forms and/or inquire about their previous investigation; and, obtain a screening (applicant and suitability) determination, and subsequent final background investigation. If an unfavorable screening (applicant and suitability) determination is made, a purchase order shall not be awarded to the individual who received an unfavorable screening or to the company who has proposed to employ the individual to perform the work. The individual and or the company who proposed to employ this individual may be determined to be non-responsible if an unfavorable screening (applicant and suitability) determinations is made, which will make them ineligible for purchase order award. If an unfavorable final background investigation determination is made, the purchase order may be terminated and the employee in question shall not be authorized to provide service to the BIA, OIEP, if the services involve contact with or regular control over Indian children. Award will be made to the lowest priced offeror, whose quotation is conforming to the requirements herein, will be most advantageous to the Government, and is fair and reasonable. CONTRACT CLAUSES: The following FAR Clauses including all addenda applies to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Items; FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items; FAR 52.212-4 - Contract Terms and Conditions-Commercial Items; FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items: 52.233-03; 52.233-4; 52.222-3; 52.222-19; 52.222-21;52.222-26; 52.232-30; 52.232-33; 52.232-36; 52.222-36; 52.232-18; 52.232-19; 52.211-16; 52.217-02; 52.204-06; 52.216-01; 52.203-15, DOI Acquisition Reg (DIAR) 1452.226-70, 1452.226-7, 1450-0016-001, 1452-204-70; 52.217-6; 52.217-7; 52.217-8; 52.217-9.. A signed and dated offer with a complete copy of FAR Clause 52.212-3, Offeror Representations and Certifications-Commercial Items, are due at the Bureau of Indian Affairs, Navajo Regional Office, Division of Acquisition, Attention: Charmaine Williams-James, by close of business, 3:30 P.M., Local Time, September 18, 2012. Also submit breakdown of costs and description of the services offered. Offers submitted by facsimile and email will be accepted, the fax number is (505) 863-8382. Email: Charmaine.williams-james@bia.gov.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/BIA/RestonVA/A12PS02539/listing.html)
Place of Performance: Address: TUBA CITY, AZ; Zip Code: 86045
Record: SN02877658-W 20120913/120912001522-ac1196b92fdfe8f8e5a1f8d6c028af47 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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U -- U-VISION AND HEARING IMPAIREMENT SERVICES FOR TUBA CITY BOARDING SCHOOL.