Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 28, 2012 FBO #3930
DOCUMENT

H -- Elevator Testing & Inspection Services - Attachment

Notice Date

8/26/2012
 

Notice Type

Attachment
 

NAICS

333921 — Elevator and Moving Stairway Manufacturing
 

Contracting Office

Department of Veterans Affairs;G.V. (Sonny) Montgomery VAMC;1500 E. Woodrow Wilson Dr.;Jackson MS 39216
 

ZIP Code

39216
 

Solicitation Number

VA25612Q0866
 

Response Due

9/21/2012
 

Archive Date

11/20/2012
 

Point of Contact

Claude Humphrey
 

E-Mail Address

6-6958<br
 

Small Business Set-Aside

Veteran-Owned Small Business
 

Description

Project Description The G.V. (Sonny) Montgomery VA Medical Center, VISN 16 NCO has a need for a contractor to provide all labor, material, tools, equipment, transportation, and qualified supervision to perform Elevator Testing and Inspection Service for the Department of Veterans Affairs, G.V. (Sonny) Montgomery VA Medical Center, in Jackson, Mississippi all in accordance with the Scope of Work. General This procurement is a 100% Set-Aside for Veteran-Owned Small Business (VOSB). In order for a firm to be considered, the firm must be verifiable in the Center for Veterans Enterprise (VetBiz) website: https://www.vip.vettiz.gov/ at the time of submission of their bid. Offers from other than VOSB firms shall not be accepted. Award of a contract cannot be made unless the firm is registered. Federal Acquisition Regulations require that federal Contractors register in the Central Contractor Registration (CCR) database at http://www.ccr.gov and enter all mandatory information into the system. Award cannot be made until the Contractor has registered. Bidders are encouraged to ensure that they are registered in CCR prior to submitting their bid. Completion of Representations and Certifications in FAR 52.204-8 shall include completion of annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov prior to submission of the bid. Pre-Bid Site Visit Conference Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The site visit date is set for Friday, September 7, 2012 at 1:00 p.m. interested offerors are to meet the: G.V. (Sonny) Montgomery VA Medical Center, 1500 East Woodrow Wilson Drive Jackson, Mississippi in the Main Entrance Lobby (seating area), located on Woodrow Wilson Drive, under the portico. Prospective offerors who wish to attend the Site Visit must contact Claude Humphrey at: claude.humphrey@va.gov to reserve attendance at the site visit. STATEMENT OF WORK ELEVATOR INSPECTION SERVICES: To assure that the Elevators, Dumbwaiters and Cart lifts at the Department of Veterans Affairs, G.V. (Sonny) Montgomery VA Medical Center are operating properly and safely the Department of Veterans Affairs require no less than two (2) semi-annual inspections per twelve calendar month period be performed on each of its Elevators, Dumbwaiters and Cart lifts in accordance with applicable National Fire Protection Association (NFPA) and American Society of Mechanical Engineers (ASME) Standard A17.1. These specifications cover the Semi-Annual Maintenance Inspection of Elevators, Dumbwaiters and Cart lifts and Annual Task of Governor and Safety Devices on said elevators, dumbwaiters and Cart lifts during the months specified. The American Standard practice for the inspection of elevators, inspector's manual, a17.s-1979, or latest edition and the American National Standard Safety Code for elevators, dumbwaiters, escalators and moving walks - ANSI A17.11978 or latest edition, will be used by the inspector as a guide in inspections. The inspections shall be thorough and cover all items as specified, as well as any other parts and assemblies not listed there-under, in order to make a proper inspection. Parts shall be removed, where necessary, determine the exact condition of parts which could not otherwise be determined, and the equipment shall be cleaned (where necessary) to make inspection. A minor and a major inspection will be completed by a qualified licensed elevator inspector. The minor inspection shall include all phases of elevator operation, functioning of all safeties, operating controls, lighting, exhaust systems, oil levels (as applicable), cables, stops, hoist ways, shafts and elevator pits and mechanical rooms The major inspection will consist of all above items plus act as a witness for the annual safety testing of all units. Upon completion of inspections and within then (10) business days after each inspection, a written report of inspection will be provided to the Chief of Engineering Service notifying the Department of Veterans Affairs of any discrepancies. Any unsafe conditions encountered during the inspections will be reported immediately to the Contracting Officer's Representative (COR) or designee. A written certification for each Elevator, Dumbwaiter and Cart lift will be provided. ANNUAL TEST: Safeties shall be subject to an annual running test. Note: The Contractor will provide Inspection Services ONLY and will not perform any maintenance. SCHEDULE: The Department of Veterans Affairs requires the semi-annual inspections to be completed six (6) months apart. The first semi-annual inspection will be made during the month of December of each respective year; the second semi-annual inspection will be made during the month of June of each respective year. Pressure tanks shall, after being thoroughly cleaned as required by rule 1002.5b-1 of American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks, ANSI A17.11-1977, be internally inspected and shall, after such inspection, be subjected to a hydrostatic test with 150% pressure applied for one minute. Piston rods of roped hydraulic elevators, dumbwaiters, and Cart lifts shall, after being cleaned as required by Rule 1002.5b-2, be exposed and inspected and where pitted or worn to a diameter less than the root diameter of the threads shall be replaced. Inspect flexible hose and fitting assemblies and flexible couplings as require by rule 100.4-d, except under pressure of three times the working pressure for hose and fitting assemblies. REPORTS: The Contractor shall provide a complete report upon completion of the inspection. The contractor shall clearly indicate any adjustments, repair, or replacements necessary to correct trouble encountered; shall definitely justify such recommendations, and shall furnish specifications sufficient to enable the Department of Veterans Affairs Medical Center to purchase the material required for such purposes. The Contractor shall advise whether the elevators' parts have been kept clean and lubricated where necessary. A complete, signed report should be provided to the administrative assistant, facility management service, room i-101. GENERAL: The Contractor shall furnish all labor, equipment, supplies, parts, supervision, management and transportation necessary to perform Elevator Inspection Services in accordance with (IAW) the specifications, terms and conditions of this contract for the Department of Veterans Affairs, G.V. (Sonny) Montgomery VA Medical Center for a period of one (1) year to commence October 1, 2012 through September 30, 2013, with four (4) option years for renewal. All work is to be performed in accordance with (IAW) Federal, State and local laws and ordinances by a State of Mississippi licensed inspector with five (5) of more years of experience. The Department of Veterans Affairs has the following units: 1.THYSSENKRUPP PASSENGER ELEVATOR (P-7), LOCATION: ADMIN BLDG.; 3960-0951 2.THYSSENKRUPP PASSENGER ELEVATOR (P-1), LOCATION: R&E BLDG.; 3960-0952 3.THYSSENKRUPP PASSENGER ELEVATOR (P-2), LOCATION: R&E BLDG.; 3960-0581 4.THYSSENKRUPP PASSENGER ELEVATOR (P-1), LOCATION: NHCU; 3960-0582 5.THYSSENKRUPP PASSENGER ELEVATOR (P-2), LOCATION: NHCU; 3960-0958 6.MONTGOMERY SERVICE ELEVATOR (S-3), LOCATION: WAREHOUSE; 3960-0959 7.MONTGOMERY SERVICE ELEVATOR (S-4), LOCATION: CLINICAL ADDITION, SECTION "L"; 3960-0960 8.MONTGOMERY SERVICE ELEVATOR (S-5), LOCATION: CLINICAL ADDITION, SECTION "L"; 3960-1000 9.MONTGOMERY PASSENGER ELEVATOR (P-1), LOCATION: LOBBY, CLINICAL ADDITION; 3960-1001.1 10.MONTGOMERY PASSENGER ELEVATOR (P-2), LOCATION: LOBBY, CLINICAL ADDITION; 3960-1052 11.ESCO ELEVATOR (P-8) 2 FRONT OPENINGS, 1 REAR OPENING, LOCATION: LINEAR ACCELERATOR BLDG; 3960-0073 12.MONTGOMERY PASSENGER ELEVATOR (P-3), LOCATION: BLDG. 1, MAIN LOBBY; 3960-0074 13.MONTGOMERY PASSENGER ELEVATOR (P-4), LOCATION: BLDG. 1, MAIN LOBBY; 3960-0075 14.MONTGOMERY PASSENGER ELEVATOR (P-5), LOCATION: BLDG. 1, MAIN LOBBY; 3960-0021 15.MONTGOMERY SERVICE ELEVATOR (S-1), LOCATION: BLDG. 1, MAIN LOBBY; 3960-0022 16.MONTGOMERY SERVICE ELEVATOR (S-2), LOCATION: BLDG. 1, MAIN LOBBY; 3960-0076 17.MONTGOMERY PASSENGER ELEVATOR (P-6), LOCATION D-15 OUTPATIENT TRAVEL; 3960-1050 18.MONTGOMERY, CLEAN CARTLIFT, LOCATION: ROOM L-111; 3960-1051 19.MONTGOMERY DIRTY CARTLIFT, LOCATION: ROOM B-114; 3960-0046 20.DOVER DUMBWAITER, LOCATION: BULLPEN; 3960-0047 21.MATOT DUMBWAITER, LOCATION: SPD; 3960-0048 22.MATOT DUMBWAITER, LOCATION: PHARMACY; 3960-0049 23.MATOT DUMBWAITER, LOCATION: PHARMACY IDENTIFICATION: All Inspectors must have visible on their uniform, their name and company's logo. When there are more than one Contractor reporting, one shall be designated as a "supervisor" and be fully certified in Elevator inspection. Non-certified employees may assist the supervisor in the performance of the elevator service as long as the non-certified employee is with and visible to the supervisor. The supervisor shall assume all responsibility for the non-certified employee. CERTIFICATION OF CONTRACTORS: Contractors shall be certified to perform Elevator Inspection Service. The Contractor shall furnish a copy of up-to-date and current State certification (showing categories) to the Department of Purchasing and Contracting and to the COTR upon request and prior to the start of the contract. CONFORMITY TO REGULATIONS: The Contractor shall conform to Federal, State and local regulations governing, Elevator Inspection. INTERFERENCE TO NORMAL FUNCTIONS: The Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facilities, fire protection systems and pass of facility patients personnel, equipment and carts. HOURS OF OPERATION: The normal hours of operation for all facilities are 7:00 a.m. to 5:30 p.m., Monday through Friday. SCHEDULE OF VISITS: The Contractor shall provide a schedule of when Inspection Services shall be scheduled to the Contracting Officer Representative (COR) within fifteen (15) calendar days prior to the anticipated inspection date. Inspection tasks shall be scheduled so as to be performed on definite appointed days and in no event shall the Contractor perform inspections outside regular agreed upon work hours without prior approval from the COR. In the event climate or weather conditions make it unsuitable for inspection services, the entire service date will be re-scheduled to a date and time satisfactory to the Contractor and the COR. Postponement will not reflect any penalties assessed to the Contractor or to the Government. POINT OF CONTACT (POC): The Contracting Officer shall delegate the COR to monitor the Contractor's performance. REQUIRED CONTRACTOR REPORTING: The Contractor will sign in and out when performing Inspection services. The COR shall provide instructions as to the POCs and locations of sign-in/out. All Inspection Services shall be documented. The COR shall brief the Contractor on the preparation of this report. The Contractor is responsible for supplying, completing and submitting reports as required and requested by Federal, State or local ordinances which pertain to any duties contained in the contract. BASIS OF AWARD: The government intends to award to lowest price technically acceptable without discussions, but reserves the right to enter into discussions, if so determined to be in the best interest of the government. The Department of Veterans Affairs intends on awarding a contract to a qualified firm that can meet the contract requirements and is the best overall value to the Government, price and other factors considered. CONTRACTOR SHALL SUBMIT ADDITIONAL INFORMATION AS REQUIRED IN SECTION 52.212-1. QUESTIONS: All questions regarding this solicitation must be submitted to the Contracting Officer in writing (email is acceptable). Any prospective offeror desiring an explanation or interpretation of the solicitation must request it in writing. All questions must be submitted in writing to the Contracting Officer: Claude Humphrey (claude.humphrey@va.gov) No Later Than: close of business, 4:30 p.m. CST September 14, 2012. No phone responses will be accepted. See FAR 52.214-6 EXPLANATION TO PROSPECTIVE BIDDERS for additional information.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/JaVAMC/VAMCCO80220/VA25612Q0866/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-12-Q-0866 VA256-12-Q-0866_1.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=456609&FileName=VA256-12-Q-0866-002.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=456609&FileName=VA256-12-Q-0866-002.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: G. V. (Sonny) Montgomery VA Medical Center;1500 E. Woodrow Wilson Drive;Jackson, MS

Zip Code: 39216
 

Record

SN02855803-W 20120828/120826233218-2bfe8dc7dadfa5f968ec6313e9a39a73 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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