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FBO DAILY ISSUE OF AUGUST 08, 2012 FBO #3910
DOCUMENT

U -- Virtual Training Sessions Strategy Re-post of VA701-12-I-0370 with updated NAICS code: 519130 Please respond to this posting. - Attachment

Notice Date

8/6/2012
 

Notice Type

Attachment
 

NAICS

519130 — Internet Publishing and Broadcasting and Web Search Portals
 

Contracting Office

Department of Veterans Affairs;Program Contracting Activity Central;6150 Oak Tree Blvd, Suite 300;Independence OH 44131
 

ZIP Code

44131
 

Solicitation Number

VA70112I0372
 

Response Due

8/10/2012
 

Archive Date

10/9/2012
 

Point of Contact

Rosella Torcaso
 

Small Business Set-Aside

N/A
 

Description

Training Strategy Virtual Sessions Office of Informatics and Analytics Request for Information: VA701-12-I-0370 August 6, 2012 I. Introduction: This is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). The VA is currently conducting market research to locate qualified, experienced and interested potential sources. Responses will not be considered as proposals, nor will any award be incurred by interested parties in responding to this sources sought announcement. The Veterans Health Administration (VHA) is seeking interested sources (contractors) for a near-future solicitation and procurement for support for a series of virtual training sessions for the Office of Informatics and Analytics. At this time, no solicitation exists. Therefore, DO NOT REQUEST A COPY OF THE SOLICITATION. II. Background: The U.S. Department of Veterans Affairs (VA) and the Veterans Health Administration (VHA) Office of Informatics and Analytics (OIA) initiated the development and launch of a unique, engaging and immersive web based learning community titled MyVeHU Campus (MVC). Launched in March of 2011, MVC serves to introduce and guide VA and VHA staff thru the many online resources available from past VHA eHealth University (VeHU) F2F conferences and provides an engaging, educational and accessible online learning resource. VeHU is VHA's annual training conference that provides education on the Computerized Patient Record System (CPRS) and related clinical software (VistA) developed by VHA. Every year, VeHU highlights innovations towards patient care through training classes on VHA's clinical informatics products. VHA OIA, has recognized the need for alternative means to traditional face-to-face (F2F) forums, meetings, and conferences. VHA OIA has an on-going obligation to continue providing educational resources to our VHA Staff and clinical trainees and is focused on delivering alternative technologies such as the increased use of immersive on-line education virtual environments and webcasting. The following contracting initiative shall provide VHA OIA and the MyVeHU Campus learning community with the necessary production and webcasting resources to expand its reach and deliver live, interactive and on-demand training and education to larger audiences in near real time, and at a greatly reduced cost. MyVeHU Campus membership is currently at over 11,000 and will continue to grow in membership and value as our streaming initiatives expand. III. Requirements: Contractor shall propose and provide for creative development, audiovisual hardware, facilities, streaming hardware, streaming servers, production hardware, and technical services as indicated in this document in support of a series of virtual training sessions for up to 500 attendees each. Contractor shall support six (6) large scale virtual training events, ten (10) medium scale virtual training events, and twelve (12) remote virtual training events. The various event sizes are described below: Large Event (On site at contractor facilities) - two pre-event rehearsal days, two live presentation days with two 90 minute non-concurrent sessions on each day, conducted in one week for a total of four 90 minute sessions. Medium event (On site at contractor facilities) - one pre-event rehearsal day, one live presentation day with two 90 minute non-concurrent sessions, for a total of two 90 minute sessions. Remote event (Remote broadcast with up to 4 remote presenters) - one half day pre-event rehearsal, one single 90 minute session, with rehearsal and 90 minute session conducted on the same day. A.Pre-Broadcast Tasks for Events 1.Planning, Conference Calls, Meetings Contractor shall provide support for technical, creative and administrative planning meetings and/or conference calls leading up to the live broadcasts, including providing representation of all relevant department leads and program management to support one hour weekly administrative and technical planning conference calls and/or meetings for the duration of the period of performance. 2.Virtual Meeting Space and eBanner Design and Integration Contractor shall develop a single virtual set and eBanner treatment to be used for the live streaming of presenters during the large event virtual conference dates. Due to the virtual nature and learning theme of these events, an "Immersive SET Environment" must be designed in order to support the look and feel of the MyVeHU Campus On-line University. The virtual set design will compliment the look and feel of the existing campus learning environment and will serve to energize and enhance the learner's experience. Additionally, the Contractor shall design (2) two eBanners that will be integrated into the MVC Lobby sign display. One eBanner will announce the upcoming event and the other will promote the enduring access once the training sessions have been posted for On Demand viewing within MVC. 3.Pre and Post Event ePromo Contractor shall design and produce two multi-media motion graphics Flash ePromos. ePromo one will serve to announce the virtual event registration opening and provide specific and relevant details of the streaming event to provide key information to conference attendees and promote attendance. ePromo two will serve to announce the availability for access to the On Demand training within five business days following the close of the live virtual broadcast dates. Anticipated run length of each ePromo is approximately 30 to 45 seconds and will be hosted on the MyVeHU Campus. Contractor shall provide the appropriate production labor disciplines to include production, graphics, scripting, motion media and production management. B.Live Streaming Broadcast Tasks Events 1.Broadcast Training Session Support Contractor shall provide for the following virtual broadcast in support of 6 Large events (consisting of (4) 90 minute sessions broadcast over a one week period), 10 Medium events (consisting of (2) 90 minute sessions broadcast in one day) and 12 Remote events (consisting of (1) 90 minute rehearsed and broadcast in one day). The facilities, hardware and services listed are critical to delivering high quality user interactive training to multiple device platforms that pose unique connectivity challenges, both inside and outside VA networks. 2.Technical, Creative and Administrative Labor Contractor shall provide all necessary technical and administrative labor disciplines and services to plan, design, integrate and produce a seamless streaming event as required by the details listed within this document. At a minimum, contractor will provide coverage for the following experienced and professional disciplines and/or services as required in order to assure a seamless production process for the duration of each one week Large event: C.Post Live Streaming Broadcast Tasks Contractor shall provide post event production services to support minor editing of captured and recorded live streaming training sessions and posting them to MyVeHU Campus for enduring accessibility. IV. Submittal Information: Contractors having the skills and capabilities necessary to perform the stated requirements should submit a response of no more than 15 pages in length, single spaced, 12 point font minimum. The Government will not review any other data or attachments that are in excess of the 15 pages. Companies should provide clear and unambiguous evidence to substantiate that they are capable of fulfilling the requirement. The following Information is requested in response to this RFI: Please include: Company Name, Company Address, Point of Contact, Telephone Number, e-mail Address. Companies should provide clear and unambiguous evidence to substantiate their capability to fulfill these requirements. A.Experience: Please provide no more than five (5) contracts that your company has performed within the last three (3) years that are of comparable complexity and scope for each domain requirement for which your company is responding: a.Describe your Self-Performed* effort (as either a Prime or Sub-Contractor). b.Please be specific and provide a complete reference to include at a minimum the project name (and the government contract number, if applicable), contract award amount, start and completion dates, and the project owners' contact information. c.Additionally, please provide the Contract Type: Firm Fixed-Price, Time and Material, etc. *Self-Performed means work performed by the company themselves, NOT work performed by another company for them for any of the project examples provided. 1.A narrative case study that describes the details of each project and why it is relevant to this requirement, including difficulties and successes. 2.A table listing all companies involved in the relevant project(s), including the technical expertise and percentage of work that each company provided. B. Capabilities / Qualifications 1.A written response providing clear and unambiguous evidence to substantiate the capacity to fulfill this requirement. 2.Company business size and socioeconomic status (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Women-Owned Small Business,) the number of years in business, affiliate information: parent company, joint venture partners, potential teaming partners. a.Specify any teaming arrangements and how those arrangements will impact the structure of services their company can provide including technical expertise provided by each company. Please specify the percentage of work the each company will perform. 3.If the company holds a Federal Supply Schedule (FSS) Contract, list the GSA Contract Number and relevant Special Item Numbers (SINS) applicable to this requirement. This notice does not restrict the Government to an ultimate acquisition approach. All firms responding to this sources sought notice are advised that their response is not a request that will be considered for contract award. All interested parties will be required to respond to the resultant solicitation separately from their response to this sources sought notice. The Point of Contact (POC) for this RFI is: Rosella Torcaso Contract Specialist VHA Program Contract Activity Central 6150 Oak Tree Boulevard, Suite 300 Independence, OH 44131 Please submit electronic responses (via email) to the POC - rosella.torcaso@va.gov - no later than 5:00 EDT on 10 August 2012.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ISC/OISC/VA70112I0372/listing.html)
 

Document(s)

Attachment
 

File Name: VA701-12-I-0372 VA701-12-I-0372.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=428838&FileName=VA701-12-I-0372-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=428838&FileName=VA701-12-I-0372-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02827894-W 20120808/120806234948-21df57b88eeac4c1bae99040f24a447e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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