SOLICITATION NOTICE
L -- Fire Protection Surveys in Leased Federal Facilities - Package #1
- Notice Date
- 8/3/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), FMSPD, Contracts Section (9P3PMFC), 450 Golden Gate Ave., 4th Fl. East, San Francisco, California, 94102-3404, United States
- ZIP Code
- 94102-3404
- Solicitation Number
- GS--09P-12-NQ-M-0007
- Point of Contact
- Deborah J. Bernsdorf, Phone: 4155223398
- E-Mail Address
-
debbie.bernsdorf@gsa.gov
(debbie.bernsdorf@gsa.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- SAM Instruction Price Prosal form Exhibit 4 - FSRS Requirements Exhibit 3 - RAC Codes Exhibit 2 - System testing Guide Rxhibit 1 - Building Profile Requirement Attachment 1 - Fire Survey Requirements Building List DESCRIPTION OF SERVICE : To conduct fire protection survey's of Federal spaces in the leased buildings described in the attachments. All areas accessible to the Federal tenants of the facility shall be surveyed, including main lobby, elevator lobbies, corridors, cafeteria, parking (if any) and common use spaces. The purpose of the survey is to verify compliance with the latest NFPA and IBC standards and codes and document non-compliant items as well as exemplary fire protection systems maintenance and testing practices. The survey shall include a review of the facility's Occupant Emergency Plan. SURVEY SCHEDULE. No later than ten (10) business days after being given a Notice to Proceed by the Contracting Officer, coordinate scheduling this survey with GSA's Building Lease Specialist. WRITTEN REPORT DUE DATE : Submit a draft survey report at 95% completion no later than ten (10) weeks after Notice to Proceed is issued by the Contracting Officer, Deborah Bersnsdorf. Submit a draft survey report in MSWord format via e-mail to Deborah for GSA review. Submit a stamped and signed copy of the final report via email immediately after incorporation of review comments (if any) and approval of the report. SPECIAL INSTRUCTIONS : •1) Provide an itemized summary of all fire survey findings in the report and including the corrective actions taken by the lessor on findings of previous fire inspections by local authorities. Refer to Attachment 1 for GSA's minimum requirements for a fire survey report. •2) Using the ITM guidelines listed in NFPA's 10, 13, 20, 25, 70, 72, and 101, assess the completeness and accuracy of the latest monthly, quarterly and yearly inspection, testing and maintenance reports. Check fire protection systems records to determine if they are being inspected, tested and maintained per NFPA frequency schedule. Include copies of the maintenance contractors ITM records for the recent 12 month period in the appendix section of the report. Provide review comments on the thoroughness and accuracy of the inspection, test and maintenance reports. •3) If possible, schedule the survey during the next fire alarm contractor's visit to the site and witness the fire alarm testing. Physically test, or observe the testing of fire alarm devices in the building. •4) All deficiency findings shall be itemized with specific locations (for each finding), a budgetary cost estimate of each finding, referenced Life Safety Code sections, and a corresponding recommendation to correct deficient items. List RAC 3 findings first. Include digital photos of findings. •5) Risk Assessment Codes (RAC) shall be assigned for each corrective measure. Refer to Exhibit 2 for guidance in determining RAC numbers. Note that RAC's 1 and 2 are used only when there is imminent danger to the occupants. If an Imminent Hazard (condition with Risk Assessment Codes 1 or 2) is identified, the condition shall be reported to the Property Manager and Senior Property Manager immediately for corrective action and GSA's Fire Protection Engineer. •6) Provide an analysis of the buildings' conditions affecting life safety in accordance with the procedures outlined in NFPA 101A, Alternative Approaches to Life Safety. Results shall be reported as indicated in NFPA 101A. Instructions for Proposal Submission Solicitation No. GS-09P-12-NQ-M-0007 Content of Proposal Submissions 1. General. The instructions below provide guidance for the preparation and submission of proposals. Their purpose is to establish requirements for the format and content of proposals so that proposals are complete, contain all essential information, and can be evaluated equally. 2. Submission and Content of Proposals. For the purpose of this solicitation, four (4) identical sets of the technical and price proposals shall be submitted by each Offeror prior to closing time for receipt of proposals. The solicitation number shall be prominently written on the outside of the envelope containing the proposal. The submission envelope shall show the solicitation number, hour, and date for receipt of proposals in the lower left-hand corner of the envelope. The proposal package must be received by no later than 4:30 pm, PST, on Monday, August 17, 2012. General Services Administration Safety & Environmental Branch, 9PMS 450 Golden Gate Avenue, 4th Floor East San Francisco, CA 94102 Attn: Deborah Bernsdorf Proposals received after the hour and date specified above will be considered late submissions and will be handled in accordance with FAR 52.215-1, Instructions to Offeror's - Competitive Acquisition (JAN 2004). Because the building is not open to the public, hand-carried proposal packages delivered by the offeror is not recommended. But if they are hand-carried, it must be received in accordance with the requirements stated in the paragraphs above. The term "hand-carried" includes special delivery and express mail carriers. Late hand-carried proposal packages will be handled with the FAR clause cited above. 3. Technical/Price Proposal Guidelines For the purpose of this solicitation, GSA will accept only one (1) technical/price proposal from each Offeror. Firms or individuals having qualifications to perform the required services in this solicitation/contract should submit four (4) sets of their technical/price proposal, each with original signatures. Awards may be made without discussions. Therefore, Offeror's are requested to initially submit proposals to the Government on the most favorable terms from a technical and price standpoint. In order to receive maximum consideration in the technical/price evaluation process, each Offeror's proposal must, at a minimum, address all of the areas outlined in paragraph 4 below and include Offeror's DUN's and Tax ID Numbers and be Registered in System for Award Management (SAM). Expensive, elaborate submittals are neither required nor encouraged. Only brochures and literature pertinent to the nature of work under this solicitation should be submitted if they are logically incorporated into the body of this technical/price proposal. Brochures and company literature used in advertising or promoting the company, or corporation investment profiles and prospectuses are discouraged. 4. Information to be Included in Technical Proposals A. Experience The Government will consider the Offeror's experience. Please provide a minimum of three (3) projects completed in the past three (3) years that are similar in size and scope to the requirements of the scope of work. Offeror's may submit more than three projects. Please provide a sufficiently detailed description for each project so that the Government can evaluate whether it is similar in size and scope to the requirements of this solicitation for evaluation purposes. Failure to provide such information may render the proposal deficient in this area. B. Methodology Please provide, in detail, how the Offeror plans on completing the scope of work. Include a discussion of how the Offeror will accomplish its review of the previous audit report for the facilities for confirmation of corrective actions and identification of existing deficiencies. Provide an explanation of how the Offeror's report will address all relevant laws and standards applicable to the survey findings. A sample report or portion of a report shall be provided. C. Management Plan and Key Personnel Surveys must be performed by a registered fire protection engineer. Please provide an organization chart detailing overall structure of the Offeror's company. Identify in the organization chart division(s) in which the individuals that will be providing the scope of work are located in relationship to the overall organization of the Offeror's company. Please provide resumes for the key personnel who will be performing the scope of work. 5. Price Proposals Please provide one (1) original of the price bid/offer sheet. Please be sure to provide an inked signature on the original bid/offer sheet, and place all price bid/offer sheets in a separate envelope from the technical proposal. Contractor must be registered in the System for Award Management (SAM) to be awarded the Contract, a copy of the SAM registration will be submitted with the price proposal. Contractor is to provide GSA with their DUNS Number and Tax Payers ID Number with the price proposal. Evaluation Factors for Award 1. Basis for Award Award will be made to the Offeror whose proposal conforms to all the requirements of the solicitation and is considered to be most advantageous to the Government, price and technical factors considered. For purposes of evaluation, the technical factors combined are equally important as price. As technical proposals become more equal in their technical merit, price becomes more important. The Government reserves the right to award a contract without discussions based upon initial proposals. Offeror's are therefore urged to provide their most competitive prices in their initial Price Proposals. 2. Technical Evaluation Offeror's will be evaluated based on its: 1) Experience - 40%, 2) Methodology - 30%, and 3) Management Plan and Key Personnel - 30%. The three combined technical evaluation factors together are as equally important as price. 3. Standard for Technical Evaluation The evaluation factor consists of three components: Experience, Methodology and Management Plan and Key Personnel. A. Experience - Weight 40% Description. This factor considers the Offeror's Experience in carrying out similar environmental audits. Standard: The standard is met when the offeror demonstrates that it has performed similar environmental audits on three projects in the last three years. Additional consideration may be given to those offers that demonstrate: 1) experience with NFPA and ICC Building Standards and codes, 2) experience in fire protection equipment, or 3) experience with federal facilities. B. Methodology - Weight 30% Description. This factor considers the Offeror's proposed methodology to accomplish environmental audits. Standard. The standard is met when the Offeror provides a clear and concise description of how it will perform the scope of work that demonstrates the Offeror's understanding of the scope of work and the applicable relevant laws and standards. Additional consideration may be given to Offeror's that demonstrate unique or innovative approaches to the scope of work and/or the applicable relevant laws and standards. C. Management Plan and Key Personnel - Weight 30% Description. This factor considers the Offeror's overall company structure and the expertise that its organization and individuals bring to performing the scope of work. Standard. The standard is met when the Offeror demonstrates that it is assigning the appropriate organization and individuals with the appropriate experience to performing the scope of work. Additional consideration may be given to Offeror's that perform 100% of the scope of work, or that provide key personnel that demonstrate experience with NFPA and ICC Building Standards and codes. 4. Price Evaluation The total evaluated price shall be the lump sum price for all solicitation requirements. The award amount will be the total price bid. In addition, costs will be evaluated to determine price reasonableness, realism and balance. Additionally on the price proposal sheet the Offeror's DUN's and Tax ID Numbers must be provided. Failure to complete the bid/sheet may result in an Offeror's proposal to not be considered for award. A. Price reasonableness is the measure of whether the prices proposed are excessive, based upon comparison with the Government estimate, and other measures of usual and customary prices for similar work or services. If any price component is found to be unreasonably high, the Offeror's Price Proposal may be rejected. B. Price realism is the measure of whether an Offeror can be expected to successfully perform for the dollar amounts proposed. If any price component is found to be unrealistically low, the Offeror's Price Proposal may be rejected. C. An unbalanced price proposal is one which materially understates certain price components and overstates others, such that the Government cannot reasonably determine whether award to the Offeror will result in the lowest total cost to the Government.
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