Loren Data's SAM Daily™

FBO DAILY ISSUE OF JULY 25, 2012 FBO #3896
SOLICITATION NOTICE

X -- CIVMAR AND MILDET LODGING FOR THE USNS KANAWHA - SOLICITATION

Notice Date

7/23/2012
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of the Navy, Military Sealift Command, MSFSC Norfolk, Building SP-64, 471 East C Street, Norfolk, Virginia, 23511, United States
 

ZIP Code

23511
 

Solicitation Number

N40442-12-R-6007
 

Archive Date

8/15/2012
 

Point of Contact

Cheryl Somers, Phone: 757-443-5921, Corey Squires, Phone: (757) 443-5876
 

E-Mail Address

cheryl.somers@navy.mil, corey.squires@navy.mil
(cheryl.somers@navy.mil, corey.squires@navy.mil)
 

Small Business Set-Aside

Total Small Business
 

Description

SOLICITATION DOCUMENT - USNS KANAWHA CIVMAR AND MILDET LODGING IN BOSTON, MASSACHUSETTS This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is N40442-12-R-6007, and it is being issued as a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58, effective 18 May 2012. NAICS code 721110 applies. This is a small business set-aside. Military Sealift Command (MSC), Norfolk, VA intends to award a firm fixed price contract for hotel lodging services for the Civil Service Mariners (CIVMAR) and Military Detachment (MILDET) Personnel assigned to the USNS Kanawha (T-AO 196), in the Boston, Ma. area. The requested period of performance for the below service is 8 August 2012 through 25 September 2012 (check out 26 September 2012). Contractor shall provide AAA Rated 3 Diamond Hotel Rooms for CIVMAR and MILDET employees on the USNS Kanawha for approximately 57 nights (see detailed quantity and performance period below). Rates are not to exceed those in the Joint Travel Regulation (JTR). CLIN 0001-CIVMAR Lodging and Parking 8 August 2012 through 25 September 2012 (check out 26 September 2012). AAA Rated 3 Diamond Hotel Rooms are needed for the following dates: EXTENDED STAY HOTEL ROOMS ARE REQUIRED AS FOLLOWS: 40 ROOMS, 8 AUG - 25 SEP 12, WITH CHECK OUT 26 SEP 12 (49 DAYS/1,960 ROOMS) 3 ADDITIONAL ROOMS, 8-9 AUG 12, WITH CHECK OUT 10 AUG 12 (2 DAYS/6 ROOMS) 3 ADDITIONAL ROOMS, 24-25 SEP 12, WITH CHECK OUT 26 SEP 12 (2 DAYS/6 ROOMS) TOTAL ROOMS 1,972 TWENTY-ONE (21) PARKING SPACES ARE ALSO REQUIRED FOR USNS KANAWHA CIVMAR CREW, AND SHOULD BE INCORPORATED INTO THE ROOM RATE. CLIN 0002-MILDET Lodging and Parking 8 August 2012 through 25 September 2012 (check out 26 September 2012). AAA Rated 3 Diamond Hotel Rooms are needed for the following dates: EXTENDED STAY HOTEL ROOMS ARE REQUIRED AS FOLLOWS: 1 room, 8 AUG - 15 AUG 12, with check out 16 AUG 12 (8 nights/8 rooms) 1 room, 29 AUG - 25 SEP 12, with check out 26 SEP 12 (28 nights/28 rooms) TOTAL ROOMS 36 ONE (1) PARKING SPACE IS ALSO REQUIRED FOR USNS KANAWHA MILDEPT, ON SAME DAYS AS LODGING IS REQUIRED, AND SHOULD BE INCORPORATED INTO THE ROOM RATE. Facility / Hotel Minimum Requirements: Each hotel room shall be equipped with the following minimum requirements: • AAA 3 rated Diamond rated facility or higher with1-2 room suite. • Kitchenette: complete with cooking utensils, microwave, refrigerator, stove top burners in each room • Hotel internet access shall be available in each room, or crew shall have access to an on-site Business Center. • Multiple onsite functional washers and dryers must be available. • Facility shall not be under construction or major renovation during the performance period. • Hotel shall provide free local telephone calls. • Hotel shall incorporate the cost of parking in the room rate. • Hotel rooms shall include daily cleaning, changing of linens, and replenishment of toiletries. • Facility must be listed on the current Hotel-Motel National Master List as required by PL101-391, http://www.usfa.dhs.gov/applications/hotel/. • Vendor must have DUNS Number, valid registration in Central Contractor Registration (CCR), and valid representations and certifications on http://orca.bpn.gov/. Location: Facility must be within a 5 mile driving radius of Boston Ship Repair, 32A Drydock Avenue, Boston MA, and travel will allow crossing non-suspension bridges. The commute time between the lodging facility and the shipyard must not exceed one hour each way during normal peak hours. Note: A list of the crewmembers will be provided to the vendor after award. Please ensure that your proposal clearly indicates a total price from 8 August 2012 - 25 September 2012 (check out 26 Sept 2012) Contractor must be actively registered in the Central Contractor Registration https://www.bpn.gov/ccr/. The above numbers and dates are estimates. Payment will be made on actual usage. Should the Government need to extend the move-out dates beyond the dates stated above, it will do so on a day-to-day basis and through mutual agreement of the contracting parties in accordance with FAR Clause 52.212-4 (c). The following FAR and DFAR provisions and clauses apply to this solicitation and are incorporated by reference: 52.204-7 Central Contractor Registration; 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Alt I Offeror Representations and Certifications - Commercial Items (Offerors are advised to include a completed copy of this provision with their proposal or a statement stating that it is available via the ORCA website, https://www.acquisition.gov.) 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (over 25k) 52.209-6 Protecting the Government' Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (over 30K) 52.219-28 Post-Award Small Business Program Representation. 52.222-3 Convict Labor, 52.222-19 Child Labor - Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Disabled Veterans (over 100K) 52.222-36 Affirmative Action for Workers with Disabilities, (Over 15K) 52.222-37 Employment Reports on Special Disabled Veterans (When 52.222-35 Applies) 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases, and 52.232-33 Payment by Electronic Funds Transfer --Central Contractor Registration 52.222-41 Service Contract Act 52.222-42 Statement of Equivalent Rates for Federal Hires (only used when 52.222-41 applies) 52.215-5 Facsimile Proposals: (757) 443-5982 52.222-50 Combating Trafficking in Persons 52.232-18 Availability of Funds (only used with an unapproved budget, not standard) 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7004 Required Central Contractor Registration. Alternate A; 252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Application to Defense Acquisition of Commercial Items 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.225-7001 Buy American Act--Balance of Payments Program; 252.232-7003 Electronic Submission of Payment Requests; and 252.247-7023 Transportation of Supplies by Sea Alternate III. 252.225-7000 Buy American Act--Balance of Payments Program Certificate, 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause my be accessed electronically at this/these address(es): http://www.arnet.gov/far Responsible sources shall provide the following: 1. Price proposal which identifies the requested item(s), unit price, and extended price 2. Total price 3. Prompt Payment Terms 4. Remittance address, Tax Identification Number, DUNS number and Cage Code 5. Responses to this solicitation are due 31 July 2012 at 2:00 P.M. local time, Norfolk, VA. LATE PROPOSALS MAY NOT BE CONSIDERED FOR EVALUATION. Proposals may be emailed to cheryl.somers@navy.mil or faxed via 757-443-5979 Attn: Cheryl Somers. Please reference the solicitation number on your proposal. MSFSC INVOICE INSTRUCTIONS FOR SHIPPING CHARGES At the time of invoice, a shipping receipt must be provided to substantiate shipping or freight charges greater than $25.00. MSC WIDE AREA WORKFLOW (WAWF) INSTRUCTIONS (APR 2012) To implement DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008), Military Sealift Command (MSC) utilizes Wide Area WorkFlow (WAWF) to electronically process vendor requests for payment. This application allows DoD vendors to submit and track Invoices and Receipt/Acceptance documents, if applicable, electronically. The Contractor is required to utilize this system when processing invoices and receiving reports, if applicable, under this contract/order, unless an exception at DFARS 252.232-7003(c) applies. The Contractor shall: (i) ensure an Electronic Business Point of Contact is designated in Central Contractor Registration (CCR) at http://www.ccr.gov. (ii) register to use WAWF at the https://wawf.eb.mil site, within ten (10) calendar days after award of this contract or modification. Step by step procedures to register are available at the https://wawf.eb.mil site. (iii) ensure review of the MSC WAWF Vendor Guide, available at the MSC site http://www.procurement.msc.navy.mil under the references section. In the event you have WAWF questions, contact the MSC WAWF point of contact (POC) at MSCHQ_WAWF@navy.mil. NOTE: The POC identified above is for WAWF issues only. Any other contracting questions/problems should be addressed to the Contracting Officer or other person identified in the contract to who questions are to be addressed. The Contractor is directed to use the Commercial Invoice format when processing invoices and receiving reports, if applicable. 0 This contract/order DOES require submission of Material Inspection and Receiving Reports (MIRR) DFARS Clause 252.246-7000; therefore, the vendor IS required to process receiving reports in WAWF under this contract/order. 1 This contract/order does NOT require submission of Material Inspection and Receiving Reports (MIRR) DFARS Clause 252.246-7000; therefore, the vendor is NOT required to process receiving reports in WAWF under this contract/order. The information contained in the table below is for WAWF purposes only. If any information included in these instructions, e.g., Ship to DoDAAC, contradicts information elsewhere in this contract, those other terms shall take precedence for any matter other than invoicing and receiving reports, if applicable. When entering the invoice into WAWF, the Contractor shall fill in the following DoDAAC fields or DoDAAC extensions exactly as shown in the table below. Fields that should not be filled in when entering the invoice into WAWF will be indicated below with the direction, "Leave Blank." WAWF Routing Table Contract Number To Be Determined Delivery Order To Be Determined Cage Code/Ext To Be Determined Pay DoDAAC N40442 Issue Date To Be Determined Admin By DoDAAC N40442 Issued By DoDAAC N40442 Ship To Code/Ext N62387 Ship From Code/Ext Leave Blank LPO DoDAAC Leave Blank Acceptor Email Address Leave Blank Inspect By DoDAAC/Ext Leave Blank In some situations the WAWF system will pre-populate the "Pay DoDAAC," "Admin By DoDAAC" and "Issue By DoDAAC." The Contractor shall verify that those DoDAACs automatically entered by the WAWF system match the information in the table above. If these DoDAACs do not match, then the Contractor shall correct the field(s). If Receiving Reports are required, ensure that the "Inspection" and "Acceptance" defaults of "destination" for both fields are not changed in the WAWF online interface. The CLINs on the WAWF invoice shall be entered exactly as set forth in the contract document including CLIN number (e.g. 0001), Quantity (may be adjusted for actual quantity or dollar value delivered and invoiced), and Unit Price (e.g. $1.00). The dollar amounts on each CLIN or SubCLIN on the WAWF invoice shall reflect final performance values, but in no instance can the dollar amount for each CLIN or SubCLIN exceed what is specified in the contract document. The Contractor shall bill to the lowest level, e.g., the SubCLIN level. The Quantity and Unit of Measure fields must be filled out exactly as indicated in the CLINs and SubCLINs to reduce the possibility of the invoice being delayed or rejected during processing. Before closing out of an invoice session in WAWF, but after submitting the document or documents, the Contractor will be given the option to send additional email notifications by clicking on the "Send More Email Notifications" link that appears on the page. The Contractor shall click on this link and add the acceptor's/receiver's email address in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF system. BASIS FOR AWARD: Award will be made to the responsible, technically acceptable proposal, whose proposal, conforming to the combined Synopsis/Solicitation, offers the lowest total evaluated price. SHIP & BASE ACCESS Vendors are responsible for correctly submitting forms/applications. Vendors are encouraged to monitor email using "Request a Read Receipt" function and to confirm receipt of facsimile transmissions. Due to enhanced security measures, ship and base access is required for pre-award ship visits (e.g. ship-check) and for contract performance. Specifically the following permissions are required: 1. El Paso Intelligence Center (EPIC) personnel screening requirement 2. Base/Repair Facility Access Request 3. Vehicle Access Request 4. Ship Access List (vendor-provided) All forms are available for download on the MSC contracts webpage at http://www.msc.navy.mil. Click on "Contracts" in the upper right corner. "EPIC template" is under "Reference" subheading. Click on "Online Library of Common Documents" for all other forms. EPIC: Required for access to MSC vessels. Complete EPIC form strictly adhering to format requirements and forward to (CONUS East Coast repairs) MSFSC(underscore)EPIC(underscore)EAST@navy.mil and (CONUS West Coast and HI repairs) MSC.SSUSD.EPIC@NAVY.MIL. EPIC personnel screening requests are desired seven calendar days prior to performance start date. Requests will be managed as expeditiously as circumstances permit. Vendor will be notified by MSFSC of personnel who are denied access to the vessel. Base/Repair Facility Access: Permit is required to access Navy facilities. Base/Repair Facility Access Request is desired seven days prior to ship check or performance start date. Submit forms per the document instruction and to the Port Engineer. A courtesy copy (CONUS West Coast performance locations only) to Ermanno Magliulo, Engineering Director, at ermanno.magliulo@navy.mil will be appreciated. RAPIDGate® is being implemented for access to DoD facilities in CONUS, HI, Guam and Puerto Rico. Vendor is responsible to acquire RAPIDGate® status and destination base individual access badge(s) activation prior to performance start date. Delays that may result from inadequate planning are contractor responsibility. Vendor instructions and program information is available at http://www.RAPIDGate.com or tel. 877.727.4342. RAPIDGate® access requires (in succession) (1) Individual Base Commander approval for vendor to access base, (2) Successful vendor RAPIDGate® company annual enrollment, (3) Company employee individual enrollment and possession of RAPIDGate® identification badge for single base or multiple base (enterprise) access. Vendor is responsible to confirm that each employee held annual RAPIDGate® badge is active for the specific facility and performance period in accordance with RAPIDGate® User Agreement (http://www.RAPIDGate.com). Additional access permissions may be required such as Navy Base Point Loma "Enclave Access request form". Vehicle Access: Required for vehicle access to Navy facilities. Follow supplemental instructions on Base Access forms or base-specific vehicle access forms. Ship Access List* (Vendor-Provided): On company letterhead attachment via email, the vendor is required to provide the ship master (courtesy copy the Port Engineer) with an accurate, current list of performing personnel prior to being admitted aboard the vessel. Under no circumstances will a hand-delivered list be accepted.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/7e6bfad5340f9f0b45182d1745f00885)
 

Place of Performance

Address: BOSTON SHIP REPAIR, 32A DRYDOCK AVENUE, BOSTON, Massachusetts, 02210, United States

Zip Code: 02210
 

Record

SN02811871-W 20120725/120723235423-7e6bfad5340f9f0b45182d1745f00885 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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