SOLICITATION NOTICE
65 -- Dry Ice Delivery
- Notice Date
- 7/13/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 312113
— Ice Manufacturing
- Contracting Office
- Southeast Regional Contracting Office, ATTN: MCAA SE, Building 39706, Fort Gordon, GA 30905-5650
- ZIP Code
- 30905-5650
- Solicitation Number
- W91YTV12T0103
- Response Due
- 8/13/2012
- Archive Date
- 10/12/2012
- Point of Contact
- Valerie DeVeaux, (706) 787-8438
- E-Mail Address
-
Southeast Regional Contracting Office
(valerie.deveaux@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number W91YTV-12-T-0103 for purchase request GFEBS 0010161404 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58. The associated North American Industrial Classification System (NAICS) code for this procurement is 312113. Size standard is 500 employees. This RFQ is being issued as Firm Fixed Price, UNRESTRICTED. All responsible sources may submit a quotation which shall be considered by the agency. Responses due date: ___AUGUST 13, 2012____. The requirements of this solicitation is for Dry Ice with delivery for Martin Army Community Hospital, Fort Benning, GA. Performance Period: 1 October 2012 through 30 September 2017. Item No. 0001AA Dry Ice with delivery for Martin Army Community Hospital, Fort Benning, GA. Services to be performed IAW Performance Work Statement (PWS). QTY: 20,800 Lump Sum; Unit Price: $___________ Total Amount: $____________ Item No. 0001AB Dry Ice Emergency Delivery for Martin Army Community Hospital, Fort Benning, GA. Services to be performed IAW Performance Work Statement (PWS). QTY: 1,200 Lump Sum; Unit Price: $___________ Total Amount: $____________ Item No. 1001 Dry Ice with delivery for Martin Army Community Hospital, Fort Benning, GA. Option Year 1. Period of Performance 1 Oct 13 - 30 Sep 14. Item No. 1001AA Dry Ice with delivery for Martin Army Community Hospital, Fort Benning, GA. Services to be performed IAW Performance Work Statement (PWS). QTY: 20,800 Lump Sum; Unit Price: $___________ Total Amount: $____________ Item No. 1001AB Dry Ice Emergency Delivery for Martin Army Community Hospital, Fort Benning, GA. Services to be performed IAW Performance Work Statement (PWS). QTY: 1,200 Lump Sum; Unit Price: $___________ Total Amount: $____________ Item No. 2001 Dry Ice with delivery for Martin Army Community Hospital, Fort Benning, GA. Option Year 2. Period of Performance 1 Oct 14 - 30 Sep 15. Item No. 2001AA Dry Ice with delivery for Martin Army Community Hospital, Fort Benning, GA. Services to be performed IAW Performance Work Statement (PWS). QTY: 20,800 Lump Sum; Unit Price: $___________ Total Amount: $____________ Item No. 2001AB Dry Ice Emergency Delivery for Martin Army Community Hospital, Fort Benning, GA. Services to be performed IAW Performance Work Statement (PWS). QTY: 1,200 Lump Sum; Unit Price: $___________ Total Amount: $____________ Item No. 3001 Dry Ice with delivery for Martin Army Community Hospital, Fort Benning, GA. Option Year 3. Period of Performance 1 Oct 15 - 30 Sep 16. Item No. 3001AA Dry Ice with delivery for Martin Army Community Hospital, Fort Benning, GA. Services to be performed IAW Performance Work Statement (PWS). QTY: 20,800 Lump Sum; Unit Price: $___________ Total Amount: $____________ Item No. 3001AB Dry Ice Emergency Delivery for Martin Army Community Hospital, Fort Benning, GA. Services to be performed IAW Performance Work Statement (PWS). QTY: 1,200 Lump Sum; Unit Price: $___________ Total Amount: $____________ Item No. 4001 Dry Ice with delivery for Martin Army Community Hospital, Fort Benning, GA. Option Year 4. Period of Performance 1 Oct 16 - 30 Sep 17. Item No. 4001AA Dry Ice with delivery for Martin Army Community Hospital, Fort Benning, GA. Services to be performed IAW Performance Work Statement (PWS). QTY: 20,800 Lump Sum; Unit Price: $___________ Total Amount: $____________ Item No. 4001AB Dry Ice Emergency Delivery for Martin Army Community Hospital, Fort Benning, GA. Services to be performed IAW Performance Work Statement (PWS). QTY: 1,200 Lump Sum; Unit Price: $___________ Total Amount: $____________ Place of Performance: Martin Army Community Hospital Bldg 9222 Sante Fe Road Fort Benning, GA 31905 UNITED STATES FAR and DFARS provisions and clauses. The full text of a FAR provision or clause may be accessed electronically at www.farsite.hill.af.mil. The following provision at 52.212-1, Instructions to Offeror - Commercial Items (FEB 2012). Addendum to 52.212-1: (m) The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and MEDCOM provisions included herein are incorporated into this solicitation. The provision at 52.212-2, Evaluation - Commercial Items (JAN 1999). ADDENDUM TO 52.212-2 (a) is hereby replaced with the following: 1. Evaluation Process. a. The Government will award a contract resulting from this solicitation to the responsible contractor whose quote, conforming to the solicitation, is Lowest Priced, Technically Acceptable (LPTA). Award will be on an all or none basis. The following factors will be used to evaluate quotes: Technical acceptability and price. 1. Technical acceptability: Explain how your company will meet the terms of the solicitation for delivery of dry ice services of the items as specified in the solicitation. Prospective contractors shall demonstrate that the services offered complies with the technical requirements described by submission of a written capability statement with their offer. This written capability statement must be submitted with offer and not exceed 10 pages. 2. Price. The offeror shall submit pricing for all CLINs identified in the combined synopsis/ solicitation, unless otherwise noted. Pricing will be evaluated to the extent to which it is fair and reasonable in term of the Government's requirement. 3. Evaluation Process: All quotes will be evaluated on overall technical acceptability. The award decision will be based on the lowest priced, technically, acceptable quote as determined by the end user. Except for communications conducted for the purpose of minor clarification, the Government intends to evaluate proposals and award a contract without discussions. Potential contractors must be registered in the Central Contractor Registry (CCR) to be eligible for award. The CCR internet web site is http://www.ccr.gov. IAW 52.212-3 Offeror Representations and Certifications- Commercial Items. Offeror must complete annual representations and certifications on-line at http://orca.bpn.gov. Offers are due by August 13, 2012, 3:00 PM, Eastern Standard Time. Submit offers via email to Valerie.DeVeaux@us.army.mil, facsimile (706)787-5681 or mail. Contracting Office Address: Southern Region Contracting Office Fort Gordon 39706 40th Street Fort Gordon, GA 30905 Point of Contact: Valerie DeVeaux, Contract Specialist, (706) 787-8438 The following stand alone discretionary FAR and DFARS provisions are necessary: 52.225-25 - Prohibition on Engaging in Sanctioned Activities Relating to Iran-Certification (NOV 2011). 52.252-1 - Solicitation Provisions Incorporated by Reference (FEB 1998). 52.252-5 - Authorized Deviations in Provisions (APR 1984), (b) DoD Far Supplement (48 CFR Chapter 2). 52.204-10 -- Reporting Executive Compensation and First-Tier Subcontract Awards (FEB 2012). 52.209-6 -- Protecting the Government's Interest When Subcontracting with Contractors Debarred, suspended, or proposed for Debarment (DEC 2010). 52.219-28 -- Post-Award Small Business Program Representation (APR 2009). 52.222-19 - Child Labor-Cooperation With Authorities And Remedies (JUL 2010). 52.222-50 -- Combat Trafficking in Persons (FEB 2009). 52.223-3 - Hazardous Material Identification And Material Safety Data (JAN 1997). 52.223-5 - Pollution Prevention and Right-To-Know Information (MAY 2011) 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011). 52.225-13 - Restrictions on Certain Foreign Purchases (JUN 2008). 52.225-25 - Prohibition on Engaging in Sanctioned Activities Relating to Iran-Certification (SEP 2010). 52.232-18 - Availability of Funds (APR 1984). 52.232-33 -- Payment by Electronic Funds Transfer -- Central Contractor Registration (OCT 2003). 52.233-3 - Protest After Award (AUG 1996). 52.233-4 - Applicable Law for Breach of Contract Claim (OCT 2004). 52.237-3 - Continuity of Services (JAN 1991). 52.252-1 -- Solicitation Provisions Incorporated by Reference (FEB 1998). 52.252-5 -- Authorized Deviations in Provisions (APR 1984). 252.201-7000 - Contracting Officer's Representative (DEC 1991). 252.203-7000 -- Requirements Relating to Compensation of Former DoD Officials (SEP 2011). 252.203-7002 - Requirement to Inform Employees of Whistleblower Rights (JAN 2009). 252.204-7003 - Control of Government Personnel Work Product (APR 1992). 252.204-7011 - Alternative Line-Item Structure (SEP 2011). 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports (MAR 2008). 252.232-7010 - Levies on Contract Payments (DEC 2006). 252.243-7001 - Pricing of Contract Modifications (DEC 1991). 252.243-7002 - Requests for Equitable Adjustment (MAR 1998). 52.217-8 - Option to Extend Services (NOV 1999), 30 days before contract expires. 52.217-9 - Option to Extend the Term of the Contract (MAR 2000). 60 days before contract expires. 52.252-2 - Clauses Incorporated by Reference (FEB 1998). 52.252-6 - Authorized Deviations in Clauses (APR 1984). 252.204-7008 - Export-Controlled Items (APR 2010). 252.212-7001 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (DEC 2010) (DEVIATION). INVOICING INFORMATION: All prospective offeror must be registered in the Wide Area Work Flow (WAWF) System. For registration go to https://wawf.eb.mil/ and follow the registration instructions. The payment on invoices will be made quarterly invoices as a 2-in-1 invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil (reference clause 252.232-7003). Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link. 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (MAY 20112) (DEVIATION). PERFORMANCE BASED WORK STATEMENT (PBWS) DELIVERY OF DRY ICE PELLETS Martin Army Community Hospital (BMACH) Fort Benning, Georgia 1. GENERAL 1.1. SCOPE OF WORK: The purpose of this contract is to provide dry ice pellets on a weekly basis, including the delivery, and necessary storage containers for the storage of the delivered dry ice pellets. The dry ice pellets are used for the packing of blood products for shipment. 1.2. PERFORMANCE MEASURES: The contractor shall deliver dry ice pellets, on Monday of each week during normal hours of operation. When a federal holiday falls on a Monday the delivery shall be required on the following Tuesday and emergency orders within 48 hours of notification. The contractor shall also provide all storage containers to store the dry ice pellets. The contractor shall furnish all labor, equipment, tools, containers, packaging materials, and supplies, in order to provide the required services. 1.3. HOURS OF OPERATION: The Fort Benning Blood Donor Center (BDC) hours of operation are 0800 to 1700 hrs, Monday through Friday, except holidays. 1.3.1. FEDERAL HOLIDAYS: New Year's Day, January 1; Martin Luther King's Birthday, the third Monday in January; Washington's Birthday, the third Monday in February; Memorial Day, the last Monday in May; Independence Day, July 4; Labor Day, the first Monday in September; Columbus Day, the second Monday in October; Veteran's Day, November 11; Thanksgiving Day, the fourth Thursday in November; and Christmas Day, December 25 1.4. The contractor shall meet all local, state, and federal requirements for hazardous waste motor carriers and hazardous waste shall be marked in accordance with local, state, and federal regulations as applicable and required. 1.5. The contractor shall perform all packaging and loading of product generated and all documentation required by local, state, and federal laws to include any and all MSDS hazardous waste profiles, inventories, and hazardous waste manifest, if required. 1.6. SECURITY REQUIREMENTS: Contractor personnel or any representative of the contractor entering Fort Benning shall abide by all security regulations and shall be subject to security checks. 1.7. PERSONAL APPEARANCE: Contractor personnel working under this contract shall practice high standards of personal hygiene and maintain a clean, neat appearance while on duty. 1.8. QUALITY ASSURANCE: Upon completion of work, an acceptance inspection will be conducted by the Government. 1.9. QUALITY CONTROL: The contractor shall be responsible to ensure that the quality of service and materials provided under this contract meet or exceed the performance work statement. 2. DEFINITIONS/ABBREVIATIONS/ACRONYMS: 2.1. Standard Definitions: 2.1.1. Contracting Officer: A government employee with the authority to enter into, administer, and/or terminate contracts, and make findings and determinations on behalf of the government. 2.1.2.Contracting Officer's Representative (COR): A COR is an individual appointed in writing by the Contracting Officer who monitors the technical and performance aspects of a contract and performs other duties as specified by the Contracting Officer. 2.1.3.Defect: Any nonconformance of a unit of service with specified requirements. 2.1.4.Fiscal Year (FY): A period beginning October 1 and ending September 30 of consecutive calendar years. The fiscal year is designated by the calendar year in which it ends. 2.1.5.Government Furnished Property (GFP): All equipment, goods, facilities, and land possessed by the government and subsequently delivered or otherwise made available to a contractor. 2.1.6.Mandatory Document: A directive in which the contractor is obliged to perform the effort strictly in accordance with the method specified in the directive to meet the stated results of the directive. 2.1.7.Military Dates are written by placing the day of the month, followed by the first three letters of the month, followed by the last two digits of the year, i.e. September 3, 1996 - 3 Sep 96 2.1.8.Military Time is on a 24-hour clock, i.e.: 8:00 a.m. - 0800 9:10 a.m. - 0910 Noon - 1200 12:18 p.m. 1218 8:00 p.m. - 2000 Midnight - 2400 12:01 a.m. 0001 2.1.9.Performance Based Work Statement (PBWS): A document that accurately describes the essential and technical requirements for items, materials, or services including the standards used to determine whether the contractual requirements have been met. 2.1.10.Performance Requirement Summary (PRS): Identifies the key service outputs of the contract that shall be evaluated by the government to assure contract performance standards are met by the contractor. 2.1.11.Quality Assurance (QA): Those actions taken by the government to assure that the quality of purchased goods and services received are acceptable in accordance with established standards and requirements of the contract. 2.1.12.Quality Assurance Evaluator (QAE): A government representative responsible for performing surveillance and inspection of contractor performance (may be referred to as a Quality Assurance Specialist; Technical Monitor, Inspector). Random Number Table: A table of numbers arranged in random fashion; a table used to select random samples. 2.1.13.Random Sample: A sampling method whereby each service output in a lot has an equal chance of being selected. 2.1.14.Random Sampling: A method for looking at a few individual items in a lot to measure the quality of that lot against a standard. 2.1.15.Standard: A measure of comparison; an acceptability criterion; a benchmark; or yardstick against which a service will be measured. 2.2. Abbreviations/Acronyms: ACOR Alternate Contracting Officer Representative ALPAcceptable level of performance AMEDDArmy Medical Department AODAdministrative Officer of the Day ARArmy Regulation ASAAssistant Secretary of the Army CACCommon Access Card CDRContract Discrepancy Report CHBC Criminal History Background Check CHCCCenter for Health Care Contracting CLINContract Line Item Number CORContracting Officer's Representative CR Contractor Representative CVS Contractor Verification System DADepartment of the Army DCCSDeputy Commander for Clinical Services DoDDepartment of Defense DODIDepartment of Defense Instructions EFTElectronic Funds Transfer FARFederal Acquisition Regulation FB (MED) Fort Benning Medical FSOFacility Security Officer FY Fiscal Year GFPGovernment Furnished Property HSPDHomeland Security Presidential Directive IAWIn Accordance With ID Identification KOContracting Officer MACHMartin Army Community Hospital MEDDACMedical Department Activity MTFMilitary Treatment Facility MTH Military Training Holiday NCOICNoncommissioned Officer in Charge OICOfficer in Charge OMBOffice of Management and Budget OSHAOccupational Safety and Health Administration PBWSPerformance Based Work Statement PCFPractitioner's Credentials File POCPoint of Contact PRS Performance Requirement Summary QAQuality Assurance QASP Quality Assurance Surveillance Plan QCQuality Control RFQRequest for Quote SOPStandard Operating Procedures TATrusted Agent TJCThe Joint Commission U.S.C. United States Code UB Uniform Billing VOVerifying Office 3. GOVERNMENT FURNISHED PROPERTY: NONE 4. CONTRACTOR FURNISHED ITEMS: 4.1. The contractor shall furnish all materials, labor and supplies necessary to perform the services. Travel is included in the overall contract cost. 4.2. The contractor shall provide storage box for dry ice pellets on-site. 4.3. The contractor shall furnish all labor, equipment, tools, container, packaging materials, and supplies, in order to provide the required services, as stated in this PBWS. 5. SPECIFIC TASKS: 5.1. The contractor shall perform all packaging and loading of the dry ice pellets and all documentation required by local, state, and federal laws to include any and all MSDS hazardous waste profiles, inventories, and hazardous waste manifest, if required. 5.2. The contractor shall provide to the Government a finalized hazardous waste manifest within thirty (30) days of disposal, if requested. 5.3. The contractor shall perform service, and collection weekly during normal hours of operation. 5.4. The contractor shall meet or exceed expectations of all agencies monitoring and enforcing environmental regulations. 5.5. The contractor shall work with the customer to maintain EPA compliance records. The contractor shall maintain its own service and replacement records for the facilities. 5.6. Copies of all applicable licenses for hazardous waste processing and hazardous transportation shall be provided to the Contracting Officer (KO) through the Contracting Officer's Representative (COR) within twenty-four (24) hours of the Government's request. 5.7. The contractor shall remove weekly all unused storage containers and waste associated with the delivery of dry ice. 5.8. The contractor shall remove all contractor owned/furnished supplies and equipment within twenty-four (24) hours of completion of the contract. Quality Assurance Surveillance Plan Performance ObjectivePerformance StandardAcceptable Level of Performance (ALP) Exceeds StandardsFails to Meet StandardMonitoring Method 1. Dry ice delivered on time, in the correct amount and to the correct locationDry ice delivered to the blood donor center on Monday of each week. 98% of deliveries on time and in the correct amount > 98% of deliveries on time and in the correct amount< 97% of deliveries on time and in the correct amount100 % Weekly Inspection/invoice 2. Dry ice delivered at the correct temperature and within facilities specifications. The delivered dry ice must be at or below -110 degrees Fahrenheit. The delivered dry ice must be at or below -110 degrees Fahrenheit.The delivered dry ice is below -110 degrees Fahrenheit.The delivered dry ice is above -110 degrees Fahrenheit.100% weekly inspection 3. The contractor provides an adequate storage container for the dry ice pellets The contractor provides adequate storage containers for the dry ice pellets to maintain temperature and prevent waste.No more than 10% evaporation per day. Than 10% evaporation per day.100% daily inspection 4. The contractor shall meet or exceed expectations of all agencies monitoring and enforcing environmental and safety regulations. Comply with environmental and safety regulations and provide reports as required.Complies with environmental and safety regulations and provide documentation and reports as required. N/AFails to comply with or provide required documentation of environmental or safety compliance.100% weekly inspection. 5. The contractor shall remove all unused storage containers and waste associated with the delivery of dry ice. Removes all unused storage containers and waste associated with the delivery of dry ice weekly. Removes all unused storage containers and waste associated with the delivery of dry ice weekly. Removes all unused storage containers and waste associated with the delivery of dry ice more often than weekly.Fails to removes unused storage containers and waste associated with the delivery of dry ice weekly. 100% weekly inspection.
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- Place of Performance
- Address: Southeast Regional Contracting Office ATTN: MCAA SE, Building 39706 Fort Gordon GA
- Zip Code: 30905-5650
- Zip Code: 30905-5650
- Record
- SN02803027-W 20120715/120713235802-d491c8aed2531092e68004f81359e9ca (fbodaily.com)
- Source
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