PRESOL | G | Qualified Fitness Class Instructors - Combined Synopsis/Solicitation

FBO DAILY ISSUE OF JULY 14, 2012 FBO #3885
SOLICITATION NOTICE

G -- Qualified Fitness Class Instructors - Combined Synopsis/Solicitation

Notice Date: 7/12/2012
Notice Type: Combined Synopsis/Solicitation
NAICS: 713940 — Fitness and Recreational Sports Centers
Contracting Office: Department of the Air Force, United States Air Force Europe, 48 CONS/LGC - Lakenheath, RAF Lakenheath, Unit 5070 Box 270, RAF Lakenheath, 09461-0270
ZIP Code: 09461-0270
Solicitation Number: F2P3V22068A001
Archive Date: 8/28/2012
Point of Contact: Claire Hammond, Phone: 011441638522407
E-Mail Address: claire.hammond@lakenheath.af.mil
(claire.hammond@lakenheath.af.mil)
Small Business Set-Aside: N/A
Description: Combined Synopsis/Solicitation Combined Synopsis/Solicitation RFQ -Qualified Fitness Class Instructors - Reference (F2P3V22068A001) Requesting Agency: 48 Force Support Squadron 48 FSS/SVMP RAF Lakenheath, Brandon, Suffolk, IP27 9PN, United Kingdom Purchasing Agency: 48th Contracting Squadron - 48 CONS/LGCB RAF Lakenheath, Brandon, Suffolk, IP27 9PN, United Kingdom This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) reference number F2P3V22068A001 Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 71394, Fitness and Recreational Sports Centers. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58 dated 18 April 2012 and Defense Federal Acquisition Regulation DPN 20120420 effective 20 April 2012. Potential bidders are to quote for the services outlined in the Statement of Work (SOW), which is included as an attachment to this solicitation: 1. Quote shall include a unit and total price for the following item: • CLIN 0001 - Transition period for Qualified Fitness Class Instructors @ RAF Lakenheath, England (in accordance with the attached SOW), Period of Performance: 1- 31 October 2012. ***Non-Priced CLIN*** • CLIN 0002 - Qualified Fitness Class Instructors @ RAF Lakenheath, England (in accordance with the attached SOW), Period of Performance: 1 November 2012 - 30 September 2013. Quantity 717 Each, Unit Price tiny_mce_marker___________, Total Price tiny_mce_marker_________________ • OPTION CLIN 1001 - Qualified Fitness Class Instructors @ RAF Lakenheath, England (in accordance with the attached SOW), Period of Performance: 1 October 2013 - 30 September 2014. Quantity 792 Each, Unit Price tiny_mce_marker___________, Total Price tiny_mce_marker_________________ • OPTION CLIN 2001 - Qualified Fitness Class Instructors @ RAF Lakenheath, England (in accordance with the attached SOW), Period of Performance: 1 October 2014 - 30 September 2015. Quantity 792 Each, Unit Price tiny_mce_marker___________, Total Price tiny_mce_marker_________________ o Prices shall be all inclusive (i.e. all material, transportation, labor, etc.) Primary point of contact: Ms. Claire Hammond, Contract Specialist, TEL: 01638-52-2407 or email: claire.hammond@lakenheath.af.mil Alternate point of contact: Ms. Anna Gulewich, Contracting Officer, TEL: 01638-52-2382 or email: anna.gulewich@lakenheath.af.mil The following clauses and provisions apply to this solicitation and are included either by reference or full text: SEE FOLLOWING PAGE AVAILABILITY OF FUNDS: In accordance with FAR 32.705-1(a) and FAR clause 52.232-18, Availability of Funds, the following is provided: Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) Federal Acquisition Regulations (FAR) Provisions: 52.212-1 Instructions to Offerors - Commercial Items (see addenda below) 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-5 Authorized Deviations in Provisions Defense Federal Acquisition Regulations (DFAR) Provisions: 252.212-7000 Offeror Representations and Certifications--Commercial Items 252.233-7001 Choice of Law (Overseas) Federal Acquisitions Regulation (FAR) Clauses: 52.201-1 Definitions 52.203-3 Gratuities 52.204-4 Printed or Copied Double-Sided on Recycled Paper 52-204-7 Central Contractor Registration 52.212-4 Contract Terms and Conditions - Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders - (Deviation) 52.232-33 Payment by Electronic Funds Transfer (EFT) - CCR 52.233-2 Service of Protest 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-13 Bankruptcy 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses Defense Federal Acquisition Regulations (DFAR) Clauses: 252.204-7004 Alternate A (Required Central Contractor Registration) 252.204-7006 Billing Instructions 252.212-7001 Contract Terms and Conditions Required to Implement Statues or Executive Orders - (Deviation) 252.255-7041 Correspondence in English 252.225-7042 Authorization to Perform 252.229-7000 Invoices Exclusive of Taxes or Duties 252.229-7001 Tax Relief 252.229-7006 Value Added Tax Exclusion (United Kingdom) 252.229-7007 Verification of United States Receipt of Goods 252.229-7008 Relief of Import Duty (United Kingdom) 252.232-7003 Electronic Submission of Payment Requests 252.232-7008 Assignment of Claims (Overseas) 252.232-7010 Levies on Contract Payments 252.233-7001 Choice of Law (Overseas) Air Force Federal Acquisition Regulations (AFFAR): 5352.201-9101 Ombudsman 5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations 5352.225-9004 Submission of Offers in Other than United States Currency The full text of the FAR, DFAR, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil 52.212-1 Instructions to Offerors-Commercial Items Addenda As prescribed in FAR 12.301 the following addenda is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein: INSTRUCTIONS TO VENDORS -- COMMERCIAL ITEMS (JUN 2008) *the term "solicitation" hereby references this combined synopsis solicitation* (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 71394, Fitness and Recreational Sports Centers. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of quotations. Submit quotations to the office specified in this solicitation on or before the date specified in this solicitation. Quotations may be submitted on this document (page 1), letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show -- (1) The solicitation number (2) The date specified in the solicitation for receipt of quotations; (3) The name, address, and telephone number of the vendor; (4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the bidder shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (11) If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Vendors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for validity of quotations. The vendor agrees to establish a firm timeframe in which the proposed price is good for. (e) Multiple quotations. Vendors are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately. (i) Any quote, modification, revision, or withdrawal of a quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition; and- (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of quotes; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of quotes and was under the Government's control prior to the time set for receipt of quotes; or (C) If this solicitation is a request for quotation, it was the only quote received. (ii) However, a late modification of an otherwise successful quote, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the quote, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Quote may be withdrawn by written notice received at any time before the exact time set for receipt of quotes. Oral quotes in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile quotes, quotes may be withdrawn via facsimile received at any time before the exact time set for receipt of quotes, subject to the conditions specified in the solicitation concerning facsimile quotes. A quote may be withdrawn in person by a vendor or its authorized representative if, before the exact time set for receipt of quotes, the identity of the person requesting withdrawal is established and the person signs a receipt for the quote. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate quotations as described in FAR 13.106-2. Therefore, the vendor's initial quote should contain the vendor's best terms from a price, technical acceptability, and past performance standpoint. The Government may accept other than the lowest quote and waive informalities and minor irregularities in quotes received. (j) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding $3,000, and quotations of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The vendor shall enter, in the block with its name and address on the cover page of its quotation, the annotation ``DUNS'' or ``DUNS +4'' followed by the DUNS or DUNS +4 number that identifies the vendor's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the vendor to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the vendor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A vendor within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A vendor located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The vendor should indicate that it is a vendor for a Government contract when contacting the local Dun and Bradstreet office. (k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of a quotation, the vendor acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the vendor does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered vendor. Vendors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. ADDENDUM TO FAR 52.212-1 QUOTATION PREPARATION INSTRUCTIONS A. To assure timely and equitable evaluation of quotations, vendors must follow the instructions contained herein. Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and if applicable, sub-factors. Quotations submitted in response to this Combined Synopsis/Solicitation must address the following evaluation factors which include Past Performance information, and price quote information-- as further defined below under paragraph E, Specific Instructions. B. Quote Specifics: All quotes must include the following information: 1. Company's complete mailing and remittance address 2. Discounts for prompt payment- if any 3. CAGE Code, Dunn & Bradstreet number (DUNS), and Taxpayer ID number (visit http://www.ccr.gov) 4. Quotes must be valid for a period of no less than 80 days. 5. Quotes shall be quoted in US Dollars ($) 6. Copy of Offeror Representations and Certifications; please see FAR 52.212-3 and its Alt 1, for additional directions. 7. If awarded the contract you must be enrolled in Wide Area Work Flow (WAWF) for purpose of invoicing/payment https://wawf.eb.mil/ C. QUOTATIONS ARE DUE to this office no later than 01.00 PM. Greenwich Mean Time, 13 August 2012. Quotations are preferred to be sent via e-mail to claire.hammond@lakenheath.af.mil or hand carried to the 48th Contracting Squadron. Proposals may be faxed to 01638-52-2189 or if dialing from outside United Kingdom 011-44-1638-52-2189, D. Vendors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I - Technical Specifications of Quoted Services, Part II - Past Performance Information and, Part III - Price Quotation E. Specific Instructions: PART I - TECHNICAL SPECIFICATIONS - Submit one (1) copy. 1. Transition Plan - Illustrate in detail your plan for transitioning to new contract performance during the 30-day phase-in period by describing how you will successfully perform all requirements on the contract start date. Your plan shall include: a) A detailed description and complete timeline of all transition activities necessary to begin successful performance on the performance start date of 1 November 2012 (transition period begins 1 October 2012). b) Identify key positions with the intended associated qualifications and certifications in an organizational chart that would support contract performance if awarded the contract. (i.e. SOW para 5 a.) c) Thoroughly and clearly describe staff hiring processes that will be utilized to obtain adequate numbers of qualified personnel in effectively transitioning to perform the required levels of service as stipulated in the SOW. d) Thoroughly and clearly describe your plan to initiate and obtain security clearances and other documentation (base and facility access) IAW the SOW for all contracted employees performing on RAF Lakenheath. PART II - PAST PERFORMANCE INFORMATION -Only references for same or similar type contract are desired. Submit one (1) copy. 1. Vendors must submit recent and relevant contact information for at least two (2), of the most current recent and relevant contracts performed for State/Federal agencies and commercial customers. To be considered recent, services for a particular customer must have been provided within the last three (3) years. To be considered relevant, services must be, or have been, similar in size (monetary value and number of classes provided) and complexity as the requirement in this solicitation. A reference list will be provided by the vendor, with a minimum of two (2) references, of recent and relevant contracts or projects performed. The contracting officer will be responsible for contacting the vendor's points of contact via email or telephone. Multiple customer contacts can be provided for the same customer. Data independently obtained from other government and commercial sources will also be utilized by the government during evaluation. The Government will evaluate the quality and extent of vendor's performance deemed relevant to the requirements of this RFQ. 2. For each contract or project offerors must provide the following information: a. Company/Division name b. Service c. Contracting Agency/Customer d. Contract/Project Number e. Contract Dollar Value f. Period of Performance g. Verified, up-to-date name, address, email, and telephone number of the primary customer point of contact and/or contracting officer 3. If a business teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts. 4. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor‘s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor. PART III - PRICE - Submit one (1) copy 1. Insert quoted unit and extended prices in the above price schedule. All pricing will be submitted in United States Dollars ($) and at minimum, remain valid from the date of submission for 80 days. Quotations must be priced and submitted for the entire performance period. 2. Complete the necessary fill-ins and certifications in FAR 52.212-3 Alt I. 3. The contracting officer has determined in response to this solicitation, there is a high probability that adequate price competition will be achieved. Upon initial examination of offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists, additional price information will not be required or requested. If however the contracting officer determines that adequate price competition does not exist¹, communications may be conducted to a limited extent with interested vendors to determine the reasonableness of quoted pricing. Inadequate price competition is not specifically subject to only one (1), or a very limited number of quotes being received in response to the solicitation. A determination of inadequate price competition may also result if quoted pricing by a vendor is found considerably higher or lower either with relation to the medium range of quotes received and/or with comparison to independent Government price estimates. Therefore, price analysis may include communications with vendors to a sufficient extent for the contracting officer to determine a fair and reasonable price. (End of Provision) 52.212-2 Evaluation -- Commercial Items (Jan 1999) (a) Award Basis: The Governments evaluation of quotations will fully account for the evaluation factors identified and required under 52.212-1 of 1) Technical Specifications, 2) Past Performance, and 3) Price. The evaluation of these factors will utilize an award basis that results in an award to the lowest priced technically acceptable quotation that has been assigned an acceptable past performance rating. Quotes that do not meet the stated minimum technical specifications will be deemed technically unacceptable, and therefore not considered for award. In addition, vendor's that are assigned an unacceptable past performance rating will not be considered for award. Finally, quotations that are incomplete and/or are determined to be priced unreasonably too high or too low, may not be selected for award. Therefore, quotations should contain the vendor's best terms, from a price, Technical Specification, and Past Performance standpoint. Under the LPTA source selection process, trade-offs are not permitted, proposals are evaluated for acceptability but not ranked using the non-price factors. (b) Evaluation: Evaluation factors required under 52.212-1 will be evaluated by the Government as follows; i. Technical Specifications: The government will evaluate technical proposals and the below listed sub-factor in accordance with the SOW on a pass/fail-basis, assigning ratings of acceptable, or unacceptable. An unacceptable rating for any of the below sub-factor will result in an unacceptable rating for this Technical Specifications primary factor. Accordingly, under the LPTA source selection approach, vendors who receive an unacceptable rating for this factor, will not be considered for award. Technical Acceptability shall be evaluated against the following sub-factor: A. Transition Plan As a result of the government's evaluation of the aforementioned Technical Specification sub-factor of Transition Plan and all associated elements, a determination of acceptable or unacceptable will be assigned using the following ratings and descriptions: Technical Capability Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation. Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation. ii. Past Performance: Past performance ratings will be evaluated using the list of current/recent and relevant references provided by vendors. The references will be contacted by the government via telephone/email to evaluate each vendors past performance to determine whether or not the services provided on current or previous projects/contracts met project/contract requirements, and if the services were performed in accordance with prescribed performance schedules and/or contract transition schedule. This information will be utilized to determine if the Government has a reasonable expectation that the offeror will successfully perform the required effort. Also utilized by the government during evaluation will be data independently obtained from other government and commercial sources. Based upon feedback from respondents, and information gained from other government/commercial sources, evaluation will further assess the recency and relevancy of associated experience, and if found recent and relevant, then determine the offeror to have successfully demonstrated an ability to perform. The evaluation of relevant past performance information will take into account experience regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the solicitation. The result of the assessment will determine if a vendor's past performance on recent and relevant projects/contracts was favorable, or unfavorable. The evaluation of past performance information will result in an overall assessment of acceptable or unacceptable as follows: Past Performance Evaluation Ratings Rating Description Acceptable Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort in meeting the requirements of the solicitation and resultant contract if awarded, or the offeror's performance record is unknown. (See note below) Unacceptable Based on the vendor's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "unknown" shall be considered "acceptable." iii. Price: As this requirement is a "commercial" service that will result in a "firm-fixed-priced" contract, a comparison of offeror's proposed, competitive quotes will satisfy the requirement for price analysis, in establishing price reasonableness in accordance with FAR Part 13.106-3(a)(1). Quoted pricing will be verified by calculating unit pricing at the CLIN level and adding base period CLINs and all option year CLINs. If a determination of reasonable pricing cannot be established through adequate price competition, the Government may conduct communications with vendors to discuss quoted unit pricing at the CLIN-level, as well as total extended annual and overall amounts. The depth at which the Government determines price reasonableness, is left to the Government's discretion. Price evaluation applied to FY15 Option Period proposed pricing will also be utilized for the potential of exercising Option to Extend Services clause 52.217-8. (c) Award Determination: As a result of the Government's aforementioned evaluation, only those vendors whose quotes are determined to be technically acceptable and that have been assigned an acceptable past performance rating, will be considered for award. Of those vendors found technically acceptable, and assigned acceptable past performance ratings, award will be made to the lowest priced offeror whose price is determined reasonable and affordable. A written notice of award or acceptance of a quotation, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quotation, shall result in a binding contract without further action by either party. Before the vendor's specified expiration time, the Government may accept a quotation. (End of Provision) 52.217-5 EVALUATION OF OPTIONS (JUL 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of Provision) 52.217-8 - OPTION TO EXTEND SERVICES. (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of provision) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years and 5 months. (End of provision) In accordance with FAR 13.004 -- Legal Effect of Quotations the following information is provided in regards to quotations. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier's quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer. When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred. If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer. (End of Provision) Fitness Classes STATEMENT OF WORK 1. The contractor shall provide fitness instructorservices for safe, effective, and fun aerobic workouts, as scheduled by the Fitness Program Director, 48FSS. Specialized instruction will be taught according to the standards and directives of the Instructors certification (listed under paragraph 5A). Under no circumstances will an instructor teach a class in which he/she is not properly certified. 2. The contractor is required to staff all scheduled core classes; the contractor shall provide to the Fitness Program Director, 48FSS a copy of each months schedule no later than one week prior to scheduled performance. The Contractor is required to conduct quarterly instructor evaluations and submit to the Fitness Program Director no later than ten (10) days after each quarter. The Contractor may on occasion be provided the optional opportunity to cover additional scheduled classes. 3. If the contractor is unable to instruct a scheduled class, the contractor will notify the fitness center staff as far in advance as possible and ensure notification is received. Unprovided classes will be documented and further action taken as necessary. 4. The Lakenheath Fitness and Sports Center offers a variety of scheduled classes. Classes are listed, but not limited to: (Core classes are indicated in Black) Morning Monday through Friday Indoor Group Cycle Lunchtime Monday through Friday Aerobic Dance Lunchtime Mondays Cardio Pump Lunchtime Wednesdays Fit ‘n'Ready Lunchtime Tuesdays, Thursdays & Fridays Indoor Group Cycle Evening Mondays, Tuesdays, Wednesdays &Thursdays Indoor Group Cycle Evening Tuesdays & Thursdays Fitness-Kickboxing Evening Mondays & Wednesday Total body Conditioning Evening Fridays Latin/Urban Aerobics Evening Mondays & Wednesdays Yoga/Pilates • Total body Conditioning, Fitness-Kickboxing, Yoga/Pilates and Latin/Urban Aerobics will be a minimum of 55 minutes and a maximum of 65 minutes in length. • Cardio Pump, Fit ‘n' Ready, Indoor Group Cycle & Aerobic Dance will be a minimum of 45 minutes and a maximum of 50 minutes in length. The scheduled classes format: a. Cardio Pump a class that targets cardio & muscular endurance training, using the large muscle groups to include cardio-vascular training for a minimum of 20 minutes. Focus on the main muscles responsible for good s balance /stabilization and improving strength for push-ups and sit-ups for the Air Force Fitness Test. b. Fitness-Kick Boxing comprising of a warm up, a minimum of 30 minutes of cardio-kickboxing moves combining blocks, punches and kicking combinations and a cool down. Designed for intermediate aerobic participants with modifications for beginners and advanced students. c. Fit ‘n' Ready a class that can accommodate a large number of participants (including Squadron PT). Various training techniques from any of the following; circuit training, walking, running, basic power aerobic, basic power step, grid training, boxing, martial arts, body sculpting, sports skills & co-ordination, can be used (dance and complex chorography will be avoided). The class will consist of a basic warm-up, followed by a minimum of 35 minutes of cardio-vascular training and strength training aimed to improve push-up and sit-up performance, followed by stretching. Modifications shown for various levels. d. Indoor Group Cycle comprising of a warm up, followed by combinations of various terrains. Main aim is to improve aerobic although some anaerobic training may be involved, although instructions for an aerobic alternative must be offered to students, and cool down will all occur on the bike. Followed by stretches performed off the bike. e. Total body Conditioning a class that targets muscular endurance training to sculpting the body. Using large muscle groups to incorporate cardio-vascular training for a minimum of 20 minutes. Focus on the main muscles responsible for good posture, balance /stabilization and improving strength for push-ups and sit-ups for the Air Force Fitness Test. f. Yoga/Pilates comprising on a mind focusing warm up, followed by Yoga and/or Pilate exercises to strengthen the core muscles, mobilize the spine, lengthen and strengthen the skeletor muscles to improve posture or in the event of unavailable qualified Yoga/Pilates stretching using various forms of fitness, sports and physiotherapy stretches that are suitable for the class attendees. g. Latin/Urban Aerobics comprising of a suitable warm up to prepare the body for the Latin/Urban flavor and international zest workout to follow. Tantalizing and dynamic moves feature interval training with fast and slow rhythms and resistance training combined they create tone & sculpt as well as fat burning effect! 5. The contractor shall provide the Fitness Center's Fitness Program Director with the following certifications: A. A copy of current Fitness Certification(s) and C.P.R. certificates for all Instructors. It is the contractor's responsibility to ensure certification/insurance renewal/update is maintained, in accordance with the respective association guidelines listed below. Failure to posses or maintain current certification will result in the immediate suspension of Instructor for scheduled classes until certification is renewed or obtained. • Contractor must be certified to conduct the appropriate fitness classes by one of the recognized fitness organizations listed below or equivalent. 1. The American College of Sports Medicine (ACSM) 2. Aerobic and Fitness Association of America (AFAA) 3. American Council on Exercise (ACE) 4. YMCA 5. Johnny G Spinning 6. Schwinn • Specialized disciplines require Primary Group Instructor or Personal Trainer Instructor support certification. 1. Yoga Alliance 2. TKO 3. KOBO 4. Turbo Kick 5. Pilates Institute • Only fitness classes appropriate to the instructors' certification(s) provided and approved will be taught. The Fitness Center Fitness Program Director must approve classes prior to scheduling. • It is the contractor's responsibility to have and maintain Liability Insurance for the fitness classes to be provided to the Fitness Center's Fitness Program Director and Contracting Officer. • Contractor must be certified American Red Cross, American Heart Association or equivalent approved organization in CPR techniques, duties, and responsibilities. B. The contractor must arrive 15 minutes prior to class start time to ensure the exercise area is free of potential safety hazards and non-participants. Instructors are expected to abide and assist enforcing fitness center policies pertaining to Fitness classes (such as youth policy, correct attire, etc). C. The contractor shall provide suitable music for classes. The Government will provide audio equipment for class use. Misuse of equipment provided could result in contractor replacing equipment. After completion of classes, instructors will ensure that all equipment is disconnected from the power source and secured in appropriate storage. D. The contractor must follow correct local procedures for any injury to include immediate treatment, contact emergency service, after care advice within the perimeters of their certifications held, notify the fitness center staff immediately of any injuries that occur, also document the incident at the front counter. E. The contractor will leave all equipment in a clean, tidy, safe and secure state. All equipment utilized will be cleaned, checked and returned to the designated storage area; this will include basic care of spinning bikes (unload the brakes, wipe down and raise handle and seat posts). The contractor will ensure all fitness equipment is returned to the main designated storage area. Any damage to equipment will be reported immediately to Fitness Center Staff. 6. All promotions, advertisements, publicity, and marketing will be accomplished through the Fitness and Sports Center. The contractor may provide the Fitness and Sports staff with suggested advertisement material. 7. The Fitness Center will provide facility space, audio equipment and steps, mats, fitness balls, body bars, resistance bands, hand weights etc., to conduct the scheduled classes. 52.212-3 Offeror Representations And Certifications--Commercial Items (Aug 2009) Alternate I (Apr 2002) An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision. (a) Definitions. As used in this provision: "Emerging small business" means a small business concern whose size is no greater than 50 percent of the numerical size standard for the NAICS code designated. "Forced or indentured child labor" means all work or service- (1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or (2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties. Inverted domestic corporation means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). -Manufactured end product‖ means any end product in Federal Supply Classes (FSC) 1000-9999, except- (1) FSC 5510, Lumber and Related Basic Wood Materials; (2) Federal Supply Group (FSG) 87, Agricultural Supplies; (3) FSG 88, Live Animals; (4) FSG 89, Food and Related Consumables; (5) FSC 9410, Crude Grades of Plant Materials; (6) FSC 9430, Miscellaneous Crude Animal Products, Inedible; (7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products; (8) FSC 9610, Ores; (9) FSC 9620, Minerals, Natural and Synthetic; and (10) FSC 9630, Additive Metal Materials. -Place of manufacture‖ means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture. Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-- (1) Are conducted under contract directly and exclusively with the regional government of southern Sudan; (2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization; (3) Consist of providing goods or services to marginalized populations of Sudan; (4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization; (5) Consist of providing goods or services that are used only to promote health or education; or (6) Have been voluntarily suspended. Service-disabled veteran-owned small business concern-- (1) Means a small business concern-- (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). "Small business concern" means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation. Veteran-owned small business concern means a small business concern-- (1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and (2) The management and daily business operations of which are controlled by one or more veterans. "Women-owned small business concern" means a small business concern-- (1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or (2) Whose management and daily business operations are controlled by one or more women. "Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women. (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website. (2) The offeror has completed the annual representations and certifications electronically via the ORCA website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ----------. (Offeror to identify the applicable paragraphs at (c) through (n) of this provision that the offeror has completed for the purposes of this solicitation only, if any.) These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.] (c) Vendors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply. (1) Small business concern. The offeror represents as part of its offer that it ( ) is, ( ) is not a small business concern. (2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it ( ) is, ( ) is not a veteran-owned small business concern. (3) Service-disabled veteran-owned small business concern. (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.) The offeror represents as part of its offer that it ( ) is, ( ) is not a service-disabled veteran-owned small business concern. (4) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents, for general statistical purposes, that it ( ) is, ( ) is not a small disadvantaged business concern as defined in 13 CFR 124.1002. (5) Women-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ) is, ( ) is not a women-owned small business concern. Note: Complete paragraphs (c)(6) and (c)(7) only if this solicitation is expected to exceed the simplified acquisition threshold. (6) Women-owned business concern (other than small business concern). (Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ) is, a women-owned business concern. (7) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business vendors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price: _____________________________________________ (8) Small Business Size for the Small Business Competitiveness Demonstration Program and for the Targeted Industry Categories under the Small Business Competitiveness Demonstration Program. (Complete only if the offeror has represented itself to be a small business concern under the size standards for this solicitation.) (i) (Complete only for solicitations indicated in an addendum as being set-aside for emerging small businesses in one of the designated industry groups (DIGs).) The offeror represents as part of its offer that it ( ) is, ( ) is not an emerging small business. (ii) (Complete only for solicitations indicated in an addendum as being for one of the targeted industry categories (TICs) or designated industry groups (DIGs).) Offeror represents as follows: (A) Vendor's number of employees for the past 12 months (check the Employees column if size standard stated in the solicitation is expressed in terms of number of employees); or (B) Vendor's average annual gross revenue for the last 3 fiscal years (check the Average Annual Gross Number of Revenues column if size standard stated in the solicitation is expressed in terms of annual receipts). (Check one of the following): Average Annual Number of Employees Gross Revenues ___ 50 or fewer ___ $1 million or less ___ 51 - 100 ___ $1,000,001 - $2 million ___ 101 - 250 ___ $2,000,001 - $3.5 million ___ 251 - 500 ___ $3,500,001 - $5 million ___ 501 - 750 ___ $5,000,001 - $10 million ___ 751 - 1,000 ___ $10,000,001 - $17 million ___ Over 1,000 ___ Over $17 million (9) (Complete only if the solicitation contains the clause at FAR 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns or FAR 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting, and the offeror desires a benefit based on its disadvantaged status.) (i) General. The offeror represents that either-- (A) It ( ) is, ( ) is not certified by the Small Business Administration as a small disadvantaged business concern and identified, on the date of this representation, as a certified small disadvantaged business concern in the database maintained by the Small Business Administration (PRO-Net), and that no material change in disadvantaged ownership and control has occurred since its certification, and, where the concern is owned by one or more individuals claiming disadvantaged status, the net worth of each individual upon whom the certification is based does not exceed $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); or (B) It ( ) has, ( )( has not submitted a completed application to the Small Business Administration or a Private Certifier to be certified as a small disadvantaged business concern in accordance with 13 CFR 124, Subpart B, and a decision on that application is pending, and that no material change in disadvantaged ownership and control has occurred since its application was submitted. (ii) Joint Ventures under the Price Evaluation Adjustment for Small Disadvantaged Business Concerns. The offeror represents, as part of its offer, that it is a joint venture that complies with the requirements in 13 CFR 124.1002(f) and that the representation in paragraph (c)(9)(i) of this provision is accurate for the small disadvantaged business concern that is participating in the joint venture. (The offeror shall enter the name of the small disadvantaged business concern that is participating in the joint venture: ____________.) (10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that-- (i) It ( ) is, ( ) is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material change in ownership and control, principal office, or HUBZone employee percentage has occurred since it was certified by the Small Business Administration in accordance with 13 CFR part 126; and (ii) It ( ) is, ( ) is not a joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for the HUBZone small business concern or concerns that are participating in the joint venture. (The offeror shall enter the name or names of the HUBZone small business concern or concerns that are participating in the joint venture:____________.) Each HUBZone small business concern participating in the joint venture shall submit a separate signed copy of the HUBZone representation. (11) (Complete if the offeror has represented itself as disadvantaged in paragraph (c)(4) or (c)(9) of this provision.) (The offeror shall check the category in which its ownership falls): ____Black American. ____Hispanic American. ____Native American (American Indians, Eskimos, Aleuts, or Native Hawaiians). ____Asian-Pacific American (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru). ____Subcontinent Asian (Asian-Indian) American (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal). ____Individual/concern, other than one of the preceding. (d) Certifications and representations required to implement provisions of Executive Order 11246-- (1) Previous Contracts and Compliance. The offeror represents that-- (i) It ( ) has, ( ) has not, participated in a previous contract or subcontract subject either to the Equal Opportunity clause of this solicitation, the and (ii) It ( ) has, ( ) has not, filed all required compliance reports. (2) Affirmative Action Compliance. The offeror represents that-- (i) It ( ) has developed and has on file, ( ) has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR Subparts 60-1 and 60-2), or (ii) It ( ) has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor. (e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C. 1352). (Applies only if the contract is expected to exceed $100,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made. (f) Buy American Act--Balance of Payments Program Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American Act--Balance of Payments Program--Supplies, is included in this solicitation.) (1) The offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of -domestic end product.‖ The terms -commercially available off-the-shelf (COTS) item,‖ -component,‖ -domestic end product,‖ -end product,‖ -foreign end product,‖ and -United States‖ are defined in the clause of this solicitation entitled -Buy American Act--Supplies.‖ (2) Foreign End Products: Line Item No.:--------------------------------------------------------- Country of Origin:----------------------------------------------------- (List as necessary) (3) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. (g) (1) Buy American Act -- Free Trade Agreements -- Israeli Trade Act Certificate. (Applies only if the clause at FAR 52.225-3, Buy American Act -- Free Trade Agreements -- Israeli Trade Act, is included in this solicitation.) The offeror certifies that each end product, except those listed in paragraph (g)(1)(ii) or (g)(1)(iii) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The terms -Bahrainian, Moroccan, Omani, or Peruvian end product,‖ -commercially available off-the-shelf (COTS) item,‖ -component,‖ -domestic end product,‖ -end product,‖ -foreign end product,‖ -Free Trade Agreement country,‖ -Free Trade Agreement country end product,‖ -Israeli end product,‖ and -United States‖ are defined in the clause of this solicitation entitled -Buy American Act-Free Trade Agreements-Israeli Trade Act. (ii) ) The offeror certifies that the following supplies are Free Trade Agreement country end products (other than Bahrainian, Moroccan, Omani, or Peruvian end products) or Israeli end products as defined in the clause of this solicitation entitled ``Buy American Act--Free Trade Agreements--Israeli Trade Act'': Free Trade Agreement Country End Products (Other than Bahrainian, Moroccan, Omani, or Peruvian End Products) or Israeli End Products: Line Item No. -------------------- -------------------- -------------------- [List as necessary] (iii) The offeror shall list those supplies that are foreign end products (other than those listed in paragraph (g)(1)(ii) or this provision) as defined in the clause of this solicitation entitled -Buy American Act-Free Trade Agreements-Israeli Trade Act.‖ The offeror shall list as other foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of -domestic end product.‖ Other Foreign End Products: LINE ITEM NO. COUNTRY OF ORIGIN (End of Provision)
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G -- Qualified Fitness Class Instructors - Combined Synopsis/Solicitation