MOD | 20 | PERFORM 20,000 HOUR OVERHAUL ON CAT D399 TA Marine Diesel Engine

FBO DAILY ISSUE OF JULY 12, 2012 FBO #3883
MODIFICATION

20 -- PERFORM 20,000 HOUR OVERHAUL ON CAT D399 TA Marine Diesel Engine

Notice Date: 7/10/2012
Notice Type: Modification/Amendment
NAICS: 333618 — Other Engine Equipment Manufacturing
Contracting Office: Department of the Navy, Military Sealift Command, MSFSC Norfolk, Building SP-64, 471 East C Street, Norfolk, Virginia, 23511, United States
ZIP Code: 23511
Solicitation Number: N40442-12-t-7530
Archive Date: 7/28/2012
Point of Contact: John Scott Harrison, Phone: 757 443 5919
E-Mail Address: john.harrison@navy.mil
(john.harrison@navy.mil)
Small Business Set-Aside: N/A
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is N40442-12-T-7530, and it is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58, effective 18 May 2012. NAICS code 333618 applies. This is a small business set-aside. Military Sealift Fleet Support Command (MSFSC), Norfolk, VA intends to award a firm fixed price purchase order for USNS SAFEGUARD for the following services: Provide the Services of 2 OEM CATEPILLAR Factory Certified Technicians to perform the 20,000 Hour Major Overhaul for a D399 TA CATEPILLAR Marine Diesel Engine. The requested period of performance for the below service is 3 August 2012 -23 August 2012 The location for the period of performance: Subic Dock, Subic Bay, Philippines 2B MAIN PROPULSION DIESEL ENGINE CATEPILLAR D399 20,000 HOUR MAJOR OVERHAUL 1.0 ABSTRACT 1.1 Provide the services of two OEM CATERPILLAR Reps to perform a 20,000 hour major overhaul on one (1) Caterpillar D399 TA Marine 2B MPDE. Period of Performance is 03 - 23 Aug 2012 in SUBICDOCK, SUBIC BAY PHILIPPINES. 2.0 REFERENCES/ENCLOSURES 2.1 References: 2.1.1 NAVSEA Tech Manual S9233-BN-MMM-010/11083/D399B-TA Caterpillar. 2.1.2 Caterpillar Maintenance Management Schedule for Marine Engines (SEBU6102) 2.1.3 Caterpillar Operation and Maintenance Manual. (SEBU5698) 2.1.4 Caterpillar Service Manual. (SEBR0511) 3.0 ITEM LOCATION/QUANTITY/DESCRIPTION 3.1 Location: Lower Main Machinery Room 3-53-0-E Lower Level 3.2 Quantity: One (1) D399B-TA CCW Caterpillar Marine Diesel Engine. 3.3 Description: Caterpillar D399 Diesel Engine, SER# 91B1462 4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: 4.1 GOVERNMENT FURNISHED EQUIPMENT: NONE 4.2 GOVERNMENT FURNISHED MATERIAL: 4.2.1 Engine oil, grease & jacket water treatment 4.2.2 Pistons and Piston pins (16 ea.) and retainers 4.2.3 Piston ring sets (16 ea.) 4.2.4 Piston liners (16 ea.) 4.2.5 Main bearings, complete set and including thrust Bearings. 4.2.6 Rod bearings, complete set. 4.2.7 Rebuilt or remanufactured unit exchange, one jacket water pump. 4.2.8 Front and rear cover seals and gaskets. 4.2.9 Fuel nozzle injectors, (16 ea.) 4.2.10 New front and rear hydro mechanical seals - directional 4.2.11 New turbochargers cartridges (2 ea) 4.2.12 One Lube oil cooler/unit exchange. 4.2.13 Fuel pump assemblies (16 ea) 4.2.14 Fuel injection pump group yoke screw and lock nut, (16 ea) P/N 5H5553 and P/N 2A5351. 4.2.15 Jacket water thermostats. 4.2.16 New expansion tank pressure cap 4.2.17 Cylinder heads complete with valves, new or remanufactured, unit exchange, (8 ea.) 4.2.18 All exhaust pyrometers complete with leads. 4.2.19 Salt Water pump parts: a) Impeller P/N 4L6220 b) Rebuild kit P/N 1W7066 c) Elbow assy P/N 5L1549 d. New seals e. New gaskets 4.2.20 Camshaft and lifter kit 4.2.21 Camshaft bearings 4.2.22 connecting rods (qty 16) 4.2.23 cam followers 4.2.24 new engine block pan gasket 4.2.25 all new front gear train bushings 4.2.26 fuel transfer pump 4.2.27 All new filters lube oil (qty 8), fuel oil (qty 7) and air filters (qty 4). 4.2.28 new fuel rack 4.2.29 new breathers (qty 2) required 4.2.30 new rocker arm buttons and springs 4.2.31 New front crankshaft harmonic balancers (qty 2). 4.2.32 new Jacket water heaters (qty 7) 4.3 GOVERNMENT FURNISHED SERVICES: ABS Surveyor. 5.0 NOTES: 5.1 The contractor and all subcontractors, regardless of tier must consult the General Technical Requirements (GTR) to determine applicability to this work item. In performance of this work item, the contractor and all subcontractors regardless of tier must comply with the requirements of all applicable GTRs including but not limited to GTRs 1-7. 5.2 The contractor and all subcontractors, regardless of tier are advised to review other work items under this contract to determine their affect on the work required under this work item. 5.3 The contractor shall comply with all requirements of equipment tag out program as established by COMSCINST 3540.6, as amended, section 15.2.2, Engineering Operations and Maintenance Manual. The Chief Engineer is to administer the program. Prior to the start of work, the contractor shall contact the MSC Port Engineer and / or the Chief Engineer to coordinate the implementation of the Tag out Program for the entire performance period of this item. The prime contractor shall be responsible for compliance by both prime and subcontractor personnel. 5.4 Provide an access list of all personnel boarding the ship. The list shall include the following: a.) Persons full name. b.) Last four of persons SS#, or passport# or naturalization #. c.) Place of Birth d.) Date of birth. e.) EPIC request f.) Location: SUBICBAY PHILIPPINES g.)"Enclave" access request 6.0 QUALITY ASSURANCE REQUIREMENTS 6.1 Material 6.1.1 All parts and material shall be manufactured or remanufactured by Caterpillar Tractor Company. 6.2 Qualification/Process 6.2.1 All parts and labor supplied by the Contractor shall be fully warranted. 6.3 Inspection/Test 6.3.1 At the halfway point of the engine/generator overhaul, the MSC representative will contact the ABS to conduct an inspection for credit towards the unit's Continuous Machinery Survey. The unit will not be closed until approval is granted by the ABS via the MSC Port Engineer. The contractor shall provide the MSC Port Engineer with a minimum of 24 hours notice as to when the unit will be open and ready for inspection by the ABS surveyor. The cost of the ABS inspection will be to MSC account. 7.0 STATEMENT OF WORK REQUIRED: 7.1 Arrangement/Outfitting: NONE 7.2 Structural: NONE 7.3 Mechanical/Fluid: 7.3.1 The contractor shall perform the 20,000 hour overhaul as specified in 2.0 References. 7.3.1.1 The contractor shall perform an inspection for wear by checking all dimensions and tolerances in accordance with Ref 2.1 on the following components. Submit written condition reports stating each components condition and if the component requires replacement, due to its condition being out of Caterpillar specification, include material and labor costs to renew that component. All components shall be properly prepared and cleaned for installation, including casings and all air, oil or water passages. IAW REF 2.1 reinstallation of all components throughout will be with new gaskets, seals, grommets, and O-rings as required. 1) prelude pump 2) fuel injection system and governor 3) main oil pump and relief valve 4) governor drive group, 5) actuator, linkages, manual shutdown linkages. 6) vibration damper 7) gear train 8) driven unit alignment, reduction gear 9) rocker arm assembly and bushings 7.3.1.2 Install new or Caterpillar remanufactured GFM parts in accordance with paragraph 6.1. 7.3.1.3 The contractor shall properly clean and pressure test the aftercooler core and properly reinstall. 7.3.1.4 The contractor shall adjust all piston cooling jets to the proper spray angle. 7.3.1.5 Rebuild existing salt water pump utilizing GFM. 7.3.1.6 The vessel's Chief Engineer or representative will drain the engine lube oil sump pan to its lowest level allowed by the installed piping arrangement. 7.3.1.7 A crankshaft deflection reading and end thrust reading will be taken on the engine in accordance with Reference 2.1.4. 7.3.1.8 The contractor shall be responsible for removing and properly disposing of any existing fuel, lube oil and air filters from the engine being overhauled. The contractor shall be required to clean all filter housings, procure, install new filters and properly close using new gaskets, o-rings as required. 7.3.1.9 The contractor shall properly clean and inspect the overhauled engine lube oil sump pan. The Chief Engineer or representative shall be notified for final inspection of the sump before any lube oil is introduced. 7.3.1.10 The contractor shall notify the Chief Engineer or representative, in a timely manner, when the engine is ready to receive the required amount of lube oil to the sump. The Chief Engineer or representative will be responsible for adding lube oil to the overhauled engine so that ship board piping systems and equipment may be utilized. 7.4 Electrical: 7.4.1 The contractor shall inspect all electrical connections, safety devices, wire standoffs and chafing protections installed on the engine and provide a condition report stating general condition and any abnormal findings. A change order will be issued for any additional work. 7.5 Preparation of Drawings: NONE 7.6 Inspections/Test: 7.6.1 IAW Article 6.3 of this specification. 7.6.2 The contractor shall reset tappets, check valve rotators, check and adjust fuel timing IAW References 2.0. 7.6.3 The contractor shall notify the Chief Engineer and MSFSC representative when the overhauled engine is ready to be tested for an approximate period of two (2) hours or as directed by the MSC representative. The Chief Engineer or MSC representative will be responsible for actually engaging the unit on the vessels. The ABS surveyor shall be informed by the MSC representative in order to attend the final testing so credit can be given for the Continuous Machinery Survey on the unit. 7.6.4 The contractor shall take a set of written cylinder operating temperatures, fluid operating temperatures and pressures during the testing. Any additional repairs will be covered by a change order. 7.7 Painting: 7.7.1 The contractor shall re-paint the existing engine surfaces to a standard Caterpillar yellow paint configuration. The components to be painted will be properly cleaned and prepared. 7.7.1.1 Needle scale block and cylinders to remove all old paint and dirt. Paint using Caterpillar yellow, including all new or re-mfr. Heads. 7.7.1.2 All removed components will be scaled, cleaned and painted prior to re- installation. Upon completion install new "CATERPILLAR" engine decals. 7.8 Recommended OEM Caterpillar Representative: 7.8.1 The OEM CATERPILLAR rep. must be factory trained to conduct the 20,000 HR overhaul. 8.0 GENERAL REQUIREMENTS: 8.1 See General Technical Requirements. (COMSCINST 4700.10A) 8.2 The U.S. Government has limited solicitation of all Caterpillar Diesel Engine Overhauls in the T-ARS Class Vessels to an authorized Caterpillar dealer. MSC will request that all potential Offerors submit evidence that they are a Caterpillar Authorized Marine Dealer (A. M.D.) at the time of submission of offers. 8.3 The contractor shall provide detailed reports of all maintenance actions and engine component conditions upon completion of the overhaul, including but not limited to, all critical clearances and adjustments listed in references, all parts rebuilt, renewed or exchanged in addition to the MSC Condition Reports. 8.4 The Contractor shall provide all labor, parts, materials and tools to accomplish this specification item within the specified time requirements. 8.5 The contractor is responsible for removing all interferences in completion of this work. 8.6 Inspection and acceptance of all work shall be by the designated MSC Representative. The following FAR and DFAR provisions and clauses apply to this solicitation and are incorporated by reference: 52.204-7 Central Contractor Registration; 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Alt I Offeror Representations and Certifications - Commercial Items (Offerors are advised to include a completed copy of this provision with their quote or a statement stating that it is available via the ORCA website, https://www.acquisition.gov.) 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (over 25k) 52.209-6 Protecting the Government' Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (over 30K) 52.219-28 Post-Award Small Business Program Representation. 52.222-3 Convict Labor, 52.222-19 Child Labor - Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Disabled Veterans (over 100K) 52.222-36 Affirmative Action for Workers with Disabilities, (Over 15K) 52.222-37 Employment Reports on Special Disabled Veterans (When 52.222-35 Applies) 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases, and 52.232-33 Payment by Electronic Funds Transfer --Central Contractor Registration 52.222-41 Service Contract Act 52.222-42 Statement of Equivalent Rates for Federal Hires (only used when 52.222-41 applies) 52.215-5 Facsimile Proposals: (757) 443-5982 52.222-50 Combating Trafficking in Persons 52.232-18 Availability of Funds (only used with an unapproved budget, not standard) 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7004 Required Central Contractor Registration. Alternate A; 252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Application to Defense Acquisition of Commercial Items 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.225-7001 Buy American Act--Balance of Payments Program; 252.232-7003 Electronic Submission of Payment Requests; and 252.247-7023 Transportation of Supplies by Sea Alternate III. 252.225-7000 Buy American Act--Balance of Payments Program Certificate, 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause my be accessed electronically at this/these address(es): http://www.arnet.gov/far Responsible sources shall provide the following: 1. Price quote which identifies the requested item(s), unit price, and extended price 2. Total price 3. Prompt Payment Terms 4. Remittance address, Tax Identification Number, DUNS number and Cage Code 5. Responses to this solicitation are due 30 September 2012 at 0800 local time, Norfolk, VA. LATE QUOTES MAY NOT BE CONSIDERED FOR EVALUATION. Quotes may be emailed to john.harrison@navy.mil or faxed via 757-443-5982 Attn: John Harrison. Please reference the solicitation number on your quote. MSFSC INVOICE INSTRUCTIONS FOR SHIPPING CHARGES At the time of invoice, a shipping receipt must be provided to substantiate shipping or freight charges greater than $25.00. MSC WIDE AREA WORKFLOW (WAWF) INSTRUCTIONS (APR 2012) To implement DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008), Military Sealift Command (MSC) utilizes Wide Area WorkFlow (WAWF) to electronically process vendor requests for payment. This application allows DoD vendors to submit and track Invoices and Receipt/Acceptance documents, if applicable, electronically. The Contractor is required to utilize this system when processing invoices and receiving reports, if applicable, under this contract/order, unless an exception at DFARS 252.232-7003(c) applies. The Contractor shall: (i) ensure an Electronic Business Point of Contact is designated in Central Contractor Registration (CCR) at http://www.ccr.gov. (ii) register to use WAWF at the https://wawf.eb.mil site, within ten (10) calendar days after award of this contract or modification. Step by step procedures to register are available at the https://wawf.eb.mil site. (iii) ensure review of the MSC WAWF Vendor Guide, available at the MSC site http://www.procurement.msc.navy.mil under the references section. In the event you have WAWF questions, contact the MSC WAWF point of contact (POC) at MSCHQ_WAWF@navy.mil. NOTE: The POC identified above is for WAWF issues only. Any other contracting questions/problems should be addressed to the Contracting Officer or other person identified in the contract to who questions are to be addressed. The Contractor is directed to use the Commercial Invoice format when processing invoices and receiving reports, if applicable. 0 This contract/order DOES require submission of Material Inspection and Receiving Reports (MIRR) DFARS Clause 252.246-7000; therefore, the vendor IS required to process receiving reports in WAWF under this contract/order. 1 This contract/order does NOT require submission of Material Inspection and Receiving Reports (MIRR) DFARS Clause 252.246-7000; therefore, the vendor is NOT required to process receiving reports in WAWF under this contract/order. The information contained in the table below is for WAWF purposes only. If any information included in these instructions, e.g., Ship to DoDAAC, contradicts information elsewhere in this contract, those other terms shall take precedence for any matter other than invoicing and receiving reports, if applicable. When entering the invoice into WAWF, the Contractor shall fill in the following DoDAAC fields or DoDAAC extensions exactly as shown in the table below. Fields that should not be filled in when entering the invoice into WAWF will be indicated below with the direction, "Leave Blank." WAWF Routing Table Contract Number To Be Determined Delivery Order To Be Determined Cage Code/Ext To Be Determined Pay DoDAAC N40442 Issue Date To Be Determined Admin By DoDAAC N40442 Issued By DoDAAC N40442 Ship To Code/Ext N62387 Ship From Code/Ext Leave Blank LPO DoDAAC Leave Blank Acceptor Email Address Leave Blank Inspect By DoDAAC/Ext Leave Blank In some situations the WAWF system will pre-populate the "Pay DoDAAC," "Admin By DoDAAC" and "Issue By DoDAAC." The Contractor shall verify that those DoDAACs automatically entered by the WAWF system match the information in the table above. If these DoDAACs do not match, then the Contractor shall correct the field(s). If Receiving Reports are required, ensure that the "Inspection" and "Acceptance" defaults of "destination" for both fields are not changed in the WAWF online interface. The CLINs on the WAWF invoice shall be entered exactly as set forth in the contract document including CLIN number (e.g. 0001), Quantity (may be adjusted for actual quantity or dollar value delivered and invoiced), and Unit Price (e.g. $1.00). The dollar amounts on each CLIN or SubCLIN on the WAWF invoice shall reflect final performance values, but in no instance can the dollar amount for each CLIN or SubCLIN exceed what is specified in the contract document. The Contractor shall bill to the lowest level, e.g., the SubCLIN level. The Quantity and Unit of Measure fields must be filled out exactly as indicated in the CLINs and SubCLINs to reduce the possibility of the invoice being delayed or rejected during processing. Before closing out of an invoice session in WAWF, but after submitting the document or documents, the Contractor will be given the option to send additional email notifications by clicking on the "Send More Email Notifications" link that appears on the page. The Contractor shall click on this link and add the acceptor's/receiver's email address in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF system. BASIS FOR AWARD: Award will be made to the responsible, technically acceptable quoter, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest evaluated price. SHIP & BASE ACCESS Vendors are responsible for correctly submitting forms/applications. Vendors are encouraged to monitor email using "Request a Read Receipt" function and to confirm receipt of facsimile transmissions. Due to enhanced security measures, ship and base access is required for pre-award ship visits (e.g. ship-check) and for contract performance. Specifically the following permissions are required: 1. El Paso Intelligence Center (EPIC) personnel screening requirement 2. Base/Repair Facility Access Request 3. Vehicle Access Request 4. Ship Access List (vendor-provided) All forms are available for download on the MSC contracts webpage at http://www.msc.navy.mil. Click on "Contracts" in the upper right corner. "EPIC template" is under "Reference" subheading. Click on "Online Library of Common Documents" for all other forms. EPIC: Required for access to MSC vessels. Complete EPIC form strictly adhering to format requirements and forward to (CONUS East Coast repairs) MSFSC(underscore)EPIC(underscore)EAST@navy.mil and (CONUS West Coast and HI repairs) MSC.SSUSD.EPIC@NAVY.MIL. EPIC personnel screening requests are desired seven calendar days prior to performance start date. Requests will be managed as expeditiously as circumstances permit. Vendor will be notified by MSFSC of personnel who are denied access to the vessel. Base/Repair Facility Access: Permit is required to access Navy facilities. Base/Repair Facility Access Request is desired seven days prior to ship check or performance start date. Submit forms per the document instruction and to the Port Engineer. A courtesy copy (CONUS West Coast performance locations only) to Ermanno Magliulo, Engineering Director, at ermanno.magliulo@navy.mil will be appreciated. RAPIDGate® is being implemented for access to DoD facilities in CONUS, HI, Guam and Puerto Rico. Vendor is responsible to acquire RAPIDGate® status and destination base individual access badge(s) activation prior to performance start date. Delays that may result from inadequate planning are contractor responsibility. Vendor instructions and program information is available at http://www.RAPIDGate.com or tel. 877.727.4342. RAPIDGate® access requires (in succession) (1) Individual Base Commander approval for vendor to access base, (2) Successful vendor RAPIDGate® company annual enrollment, (3) Company employee individual enrollment and possession of RAPIDGate® identification badge for single base or multiple base (enterprise) access. Vendor is responsible to confirm that each employee held annual RAPIDGate® badge is active for the specific facility and performance period in accordance with RAPIDGate® User Agreement (http://www.RAPIDGate.com). Additional access permissions may be required such as Navy Base Point Loma "Enclave Access request form". Vehicle Access: Required for vehicle access to Navy facilities. Follow supplemental instructions on Base Access forms or base-specific vehicle access forms. Ship Access List* (Vendor-Provided): On company letterhead attachment via email, the vendor is required to provide the ship master (courtesy copy the Port Engineer) with an accurate, current list of performing personnel prior to being admitted aboard the vessel. Under no circumstances will a hand-delivered list be accepted.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/notices/44f345d487c69baa6efee9f83a04a32c)
Place of Performance: Address: SUBIC BAY PHILIPPINES, United States
Record: SN02798404-W 20120712/120710235549-44f345d487c69baa6efee9f83a04a32c (fbodaily.com)
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20 -- PERFORM 20,000 HOUR OVERHAUL ON CAT D399 TA Marine Diesel Engine