SOLICITATION NOTICE
58 -- Telecommunications Equipment for Conversion to Fully Digital Specialized Mobile Radio System - NAMA-12-R-0010
- Notice Date
- 7/3/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334220
— Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
- Contracting Office
- National Archives and Records Administration, NAA, Acquisition Center, 8601 Adelphi Road, Room 3340, College Park, Maryland, 20740-6001
- ZIP Code
- 20740-6001
- Solicitation Number
- NAMA-12-R-0010
- Point of Contact
- Evelyn Dean, Phone: 301-837-0736, Jean-Claude Amisial, Phone: 301-837-0521
- E-Mail Address
-
evelyn.dean@nara.gov, jean-claude.amisial@nara.gov
(evelyn.dean@nara.gov, jean-claude.amisial@nara.gov)
- Small Business Set-Aside
- N/A
- Description
- NAMA-12-R-0010 in its entirety This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; fixed price quotations are requested and a written solicitation will not be issued. The solicitation number is NAMA-12-R-0010 and is issued as a Request for Proposal (RFP). This request does not commit the government to pay any costs incurred in the preparation of the submission of this proposal or to contract for supplies or services. Any representations and/or certifications attached to this RFP must be completed by the vendor. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-59, effective May 15, 2012. COMPETITION : No set-asides apply for this acquisition. This acquisition contains some brand name only items, as well as, items that are subject to full and open competition. EVALUATION : The Government reserves the right to make an award without discussions of this procurement. The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government's best interest to do so. If the Government chooses this alternative, the awards will be for the CLINs or combination of CLINs that result in the lowest aggregate cost to the Government, including the assumed administrative cost. Evaluation and award will be in accordance with the procedures of FAR Subpart 12.602, Streamlined Evaluation of Offers. Award will be made to the offeror whose conforming proposal in response to the RFP will be most advantageous to the Government. Best value for this award will be obtained through a lowest priced technically acceptable evaluation. For evaluation purposes, the firm-fixed price for each CLIN will be determined by multiplying the Unit Price by the Quantity of units, and the Total fixed price will be determined by summing the firm-fixed price of all CLINs. Contractors don't have to provide pricing for each CLIN, except as follows: CLINs 0001 and 0002; CLINs 0003 and 0004; and CLINs 0005 through 0008. The Government will only accept commercial-off-the-shelf items. Contractors must submit itemized specifications (CLINs 0009 through 0013)-that address each enumerated requirement of Enclosure 3, Salient Characteristics -for each proposed item to facilitate a comprehensive Government evaluation. CONTRACT TYPE : The National Archives and Records Administration (NARA) intends to issue a firm fixed- price contract. This anticipated purchase order shall be comprised of CLINs that utilizes firm-fixed unit prices. AFFIRMATION STATEMENTS : Supplies furnished under this RFP are of domestic origin unless otherwise indicated by contractor. Contractors must include the country name for the Place of Manufacture (End Product) for each CLIN in their proposal submissions in order to assist with Congressional reporting requirements of end products manufactured outside of the United States, see FAR subpart 25.004. Contractors must complete and return Enclosure 2, RFP Information Sheet, in order for their proposals to be considered. It is the Contractor's responsibility to ensure that NARA is not provided either counterfeit or grey market products. In the event that such IT products are determined to be counterfeit or grey market, NARA will seek all available legal remedies including criminal prosecution. Counterfeit information technology product means any item of information technology (IT), including hardware and software that is an unauthorized copy, replica, or substitute. A grey market or gray market also known as parallel market is the trade of a commodity through distribution channels which, while legal, are unofficial, unauthorized, or unintended by the original manufacturer. As a result manufacturers will not honor associated warranties and service agreements. Unless you, the Contractor, are authorized by the manufacturer to resell the particular items you are quoting in the USA, it is in your best interest as well as the Government's that you simply do not respond. NARA will verify with the manufacturers immediately upon contract award that the Contractor is an authorized reseller for this acquisition. Any issues with the information provided by the manufacturer to the Government about the grey market status of the items must be addressed by the Contractor to the manufacturer. The Government will immediately cancel any contract based on a proposal of grey market items. In an effort to further ensure NARA is receiving new, manufacturer approved Original Equipment Manufacturer (OEM) items and will receive the benefits of any warranties or other manufacturer guarantees, NARA requires contractors to submit with their proposal proof in writing from the OEM manufacturer of their status as an authorized/certified OEM Contractor of the manufactured items. REQUIREMENT : The purpose of this acquisition is to purchase telecommunications equipment to facilitate the National Archives and Records Administration (NARA) conversion from a hybrid analog-digital specialized mobile radio SMR system to a fully digital SMR system: CLIN 0001, Land Mobile Transceivers including the appropriate antenna for 406.1 - 420 Mhz, manufactured by Icom America Inc., Manufacturer part number: IC-F4161DS71, Quantity: 280, Unit of Issue: Each; CLIN 0002, Programming Cable and Software for CLIN 0001 manufactured by Icom America Inc., Manufacturer part number: None, Quantity: 2, Unit of Issue: Each; CLIN 0003, Base Station including all necessary power supplies to adequately power the base stations and adapters per the equipment manufacturer's recommendations, from a 120 Volt AC source, manufactured by Icom America Inc., Manufacturer part number: IC-F6061D31B, Quantity: 5, Unit of Issue: Each; CLIN 0004, Programming Cable and Software for CLIN 0003 manufactured by Icom America Inc., Manufacturer part number: None, Quantity: 2; CLIN 0005, Voice-over internet Protocol (VoIP) Base Remote Controller including 120 volt AC power supply of sufficient capacity to power the equipment, manufactured by Ida of Moorhead Corporation, Manufacturer part number: 431-24-66MVOIP, Quantity: 6, Unit of Issue: Each; CLIN 0006, VoIP Termination Panel including 120 volt AC power supply of sufficient capacity to power the equipment, manufactured by Ida of Moorhead Corporation, Manufacturer part number: 431-20-28VOIP, Quantity: 4, Unit of Issue: Each; CLIN 0007, Programming Cable and software for Tone Remote manufactured by Ida of Moorhead Corporation, Manufacturer part number: 431-RBC-003, Quantity: 2, Unit of Issue: Each; CLIN 0008, ICOM Cable manufactured by Ida of Moorhead Corporation, Manufacturer part number: 106-28ICOM, Quantity: 4, Unit of Issue: Each; CLIN 0009, Nylon Two-way Radio Case manufactured by CaseGuys' division of A.W. Enterprises or equal, Manufacturer part number: IM7070-CBW or equal, Quantity: 280, Unit of Issue: Each; CLIN 0010, Multi-pin Speaker Microphone manufactured by IMPACT Radio Accessories or equal, Manufacturer part number: I5-PRSM-HD3 or equal, Quantity: 280, Unit of Issue: Each; CLIN 0011, Ear Phone Cord manufactured by IMPACT Radio Accessories or equal, Manufacturer part number: GRSMA-3.5L-SH or equal, Quantity: 280, Unit of Issue: Each; CLIN 0012, Ear Piece manufactured by IMPACT Radio Accessories or equal, Manufacturer part number: AT-6 or equal, Quantity: 280, Unit of Issue: Each; and CLIN 0013, Replacement Ear Buds manufactured by Memorex or equal, Manufacturer part number: EB-100 or equal, Color: Clear, Quantity: 4, Unit of Issue: 100-count pack. CLINs 0001 through 0008 are subject the attached Justification and Approval for Other Than Full and Open Competition. For CLINs 0009 through 0013 see RFP Enclosure 3, Salient Characteristics for specifications. Contractors must submit their pricing in accordance with RFP Enclosure 1, Schedule of Prices and Delivery Schedule. DELIVERY : F.O.B. Destination pricing is requested for each CLIN, all delivery costs must be included in total firm fixed-price. See Enclosure 1, Schedule of Prices and Delivery Schedule. Packaging must be in a manner that prevents damage to the equipment during shipment. Delivery must be undertaken during regular business hours (7 AM and 5 PM Eastern Time), Monday through Friday, unless mutually agreed upon by NARA and the Contractor. Deliveries will be made in accordance with the Delivery Schedule outlined in Enclosure 1. QUESTIONS/ REQUESTS FOR CLARIFICATION : All questions or requests for clarification regarding this RFP must be submitted in writing to Mrs. Evelyn Dean no later than 3:00 PM E.T. on July 17, 2012 to be considered. Questions submitted at a later date will not be answered. The Government will answer questions or requests for clarification via a written solicitation amendment. SUBMISSION OF PROPOSAL : Hard copy submission: An original plus three (3) copies of each proposal should be mailed to National Archives and Records Administration (NARA), Attention: Mrs. Evelyn Dean (NAMA-12-R-0010), 8601 Adelphi Road, Room 3340, College Park, MD 20740-6001. Electronic submission: Proposals may also be e-mailed to: evelyn.dean@nara.gov. Contractors submitting via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of proposal as the e-mail will need to pass through IT security. Submission deadline: Proposals should be received by 3:00 PM E.T. on July 26, 2012. Failure to submit proposals by the due date may result in rejection of the proposal as untimely. The following Federal Acquisition Regulation (FAR) clauses and NARA Terms and Conditions are incorporated and are to remain in full force in any resultant firm fixed-price contract(s), with the exception of FAR provisions which will be removed prior to award: 1. FAR 52.211-6, Brand Name or Equal (Aug 1999) - Applies to CLINs 0009 through 0013. Contractors must clearly demonstrate equality if quoting other than Brand Name for these CLINs. (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. 2. FAR 52.212-1, Instruction to Offerors-Commerical Items (Feb 2012). 3. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Apr 2012) - An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision. 4. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Feb 2012). 7. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (May 2012). Please see RFP Enclosure 4, Terms and Conditions, for additional FAR provisions and clauses and NARA Terms and Conditions. LISTING OF RFP DOCUMENTS RFP Title Enclosure 1 Schedule of Prices and Delivery Schedule Enclosure 2 RFP Information Sheet Enclosure 3 Salient Characteristics Enclosure 4 Terms and Conditions - continuation of applicable FAR provisions and clauses and applicable NARA Terms & Conditions
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