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FBO DAILY ISSUE OF JUNE 21, 2012 FBO #3862
DOCUMENT

X -- VeHU 12-6-1 - Conference Hotel - Attachment

Notice Date

6/19/2012
 

Notice Type

Attachment
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of Veterans Affairs;Program Contracting Activity Central;6150 Oak Tree Blvd, Suite 300;Independence OH 44131
 

ZIP Code

44131
 

Solicitation Number

VA70112I0274
 

Response Due

6/22/2012
 

Archive Date

7/22/2012
 

Point of Contact

Yolanda M. Ray
 

E-Mail Address

m
 

Small Business Set-Aside

N/A
 

Description

REQUEST FOR INFORMATION VA701-12-I-0274 VIRTUAL VeHU TRAINING CONFERENCE AUGUST 7-24, 2012 This request for Information is for planning purposes only, at this time, and shall not be construed as a solicitation or as an obligation on the Department of Veterans Affairs. Background/Introduction: VA eHealth University (VeHU) is VA's annual training conference that provides education on the Computerized Patient Record System (CPRS) and related clinical software (VistA) developed by the Veterans Health Administration (VHA). VeHU highlights innovations towards patient care through training classes on VHA's clinical informatics products. The VeHU Conference provides training to providers, nurses, health information managers, pharmacists, clinical informatics support staff, imaging coordinators, radiologists, and points of contact for the My HealtheVet web site. The conference consists of plenary sessions, didactic lecture sessions and hands on training computer lab sessions. In order to provide an engaging and educational online learning resource, VA initiated development of a single web based modality that serves to introduce and guide VA staff thru the many online resources available from past VA eHealth University conferences, as well as provide a venue for future online training. Office of Informatics and Analytics (OIA) is sponsoring the Virtual VeHU training conference, scheduled to occur the weeks of August 13-17 and 20-24, 2012. OIA requires sleeping rooms and conference space as prescribed below, to include dates prior to the event to allow for setup, rehearsals, and other preparations. Contractor/venue shall provide sleeping rooms within the Federal Per Diem rate or lower. Preferred geographic region is the Orlando metro area. Contractor/venue shall provide conference space to meet required specifications listed below. Conference space will be required on a 24 hour hold beginning on August 7, 2012 and released on August 24, 2012. The additional time prior to the first session is due to lead time required for set up and testing. Specific Requirements: a.Sleeping rooms: Tues, Aug 7thWed, Aug 8thThurs, Aug 9thFri, Aug 10thSat, Aug 11thSun, Aug 12thMon, Aug 13thTues, Aug 14th 8881049494935 Wed, Aug 15thThurs, Aug 16thFri, Aug 17th Sat, Aug 18thSun, Aug 19thMon, Aug 20th Tues, Aug 21stWed, Aug 22ndThurs, Aug 23rd 493535103535494040 "Lodging rates must be within the Federal Per Diem rate or lower for the geographic region, preferably Orlando metro area. "Attendees will pay individually for sleeping rooms. "OIA prefers to work with venues willing to forego cancellation or attrition clauses relating to sleeping room revenue. b.Conference space with power and internet requirements: "All conference rooms must be rekeyed prior to group's arrival to ensure group has only access to space. "Meeting space will need to be on a 24 hour hold beginning on August 9th and concluding at noon on August 24th. "It is preferred that conference rooms be located as close together as possible to minimize time needed to get between rooms. "(5) sets of two adjoined breakout rooms (control and studio), (1) for Industry and (4) for breakouts with min. dimensions of 25'x25' w/12' ceiling height. 1.Each: (1) studio 100amp single phase 110v with Edison distro (5x20a) and (1) control 60amp single phase 110v with Edison distro (3x20a) 2.Each: dedicated 5 Mbps (combined up/down) in each control room 3.Each: separate and dedicated intranet between all session rooms (Gb Network) "(1) set of two General Session rooms (control and studio) with min. 1800 sq/ft w/15' ceiling height for the studio and 20x20x12 for control 1.(1) GS 100amp three phase 208v disconnect (camloc) and (1) control 60amp single phase 110v with Edison distro (5x20a) 2.dedicated 5 Mbps (combined up/down) in control room 3.separate and dedicated intranet between all session rooms (Gb Network) "(1) master control / help desk room with min 1500 sq/ft w/12' ceiling height 1.(1) 60amp single phase 110v with Edison distro (3x20a quad boxes and extension cables) 2.dedicated 5 Mbps up / 10Mbps down 3.separate and dedicated intranet between all session rooms (Gb Network) "(1) master exhibit hall control / help desk room with min 1500 sq/ft w/12' ceiling height 1.(1) 60amp single phase 110v with Edison distro (3x20a quad boxes and extension cables) 2.dedicated 5 Mbps up / 10Mbps down 3.separate and dedicated intranet between all session rooms (Gb Network) "(1) speaker ready room min 1500 sq/ft w/12' ceiling 1.(1) 100amp single phase 110v with Edison distro (5x20a quad boxes and extension cables) 2.dedicated 5 Mbps (combined up/down) 3.separate and dedicated intranet between all session rooms (Gb Network) "(2) rooms min 1000 sq/ft for admin/office space during conference.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ISC/OISC/VA70112I0274/listing.html)
 

Document(s)

Attachment
 

File Name: VA701-12-I-0274 VA701-12-I-0274_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=375626&FileName=VA701-12-I-0274-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=375626&FileName=VA701-12-I-0274-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Program Contracting Activity Central (PCAC);6150 Oak Tree Boulevard;Suite 300;Independence, Ohio 44131

Zip Code: 44131
 

Record

SN02779422-W 20120621/120619234955-56b0ff4167e423de2f9acb5943411cb0 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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