Loren Data's SAM Daily™

FBO DAILY ISSUE OF JUNE 09, 2012 FBO #3850
DOCUMENT

C -- Planning IDIQ - Attachment

Notice Date

6/7/2012
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Office of Construction and Facilities;Management (003C4);425 I St., NW;Washington, DC 20001
 

ZIP Code

20001
 

Solicitation Number

VA10112R0011
 

Response Due

7/9/2012
 

Archive Date

10/16/2012
 

Point of Contact

Noella Bond
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs is seeking an Architect or architect/engineer (NAICS 541310) firm capable of performing Integrated Planning and Design Services. An IDIQ contract for Regional/Nationwide-Integrated Planning and Design Services will support a strategic effort [called VAFM] to improve facility planning, management, and acquisition by VA. The effort entails conducting enterprise-wide health care service delivery planning within the next 3-5 years. Planning studies will require an integrated, enterprise approach to strategic and capital planning, encompassing services and assets provided by Veterans Health Administration (VHA), National Cemetery Administration (NCA), and Veterans Benefits Administration (VBA). Multiple contracts will be awarded for each of the three CFM geographic support regions (East, Central, and West). (Regional headquarters are located in Silver Spring, MD, North Chicago, IL, and Mare Island, CA.) Prime firm must have an established working office in the region, and may be awarded a contract in more than one region if the firm has a working office in that region. Each contract will be for a base plus four (4)-years, not to exceed approximately $25 million. Only firms, or teams, with in-house professional services, and recent experience (within the last three years at a minimum) in health care, market-based, service delivery planning and design of state-of-the-art public and/or private sector health care and service related facilities, will be considered. Firms must further be able to demonstrate experience, ability, and data management and analysis, together with process and project management skills, to execute an integrated, comprehensive approach to service delivery planning within a tight schedule. The firm or team should include at least the following licensed/registered specialty disciplines, either in-house or through consultants, with demonstrable expertise in the respective fields of Architecture, and Civil, Mechanical and Electrical Engineering. The firm or team should also include other specialists with demonstrable expertise in planning and related work, including but not limited to Health Care Planners, Transportation Specialists, Futurists, Health Care Practitioners, Landscape Architects, Regional Planners, Site Planners, Historic Preservationists, Energy and Environmental Design Specialists (i.e. LEED), Cost Estimators, and Space Programmers. Areas of expertise should include experience providing the following services: architectural design and planning; health care system planning and analysis; health care operations and management including finance, human capital and clinical disciplines; service delivery planning; facility engineering [including energy]; facility assessment; facility master planning, including environmental analysis of sensitive properties and buildings, and the use of renewable energy; project planning; cost estimating; health care thought leadership and innovation [consulting]; process management and improvement; data organization and management; meeting facilitation; and project and program communications. In addition to health care related expertise, the team should include members with demonstrable expertise in planning burial operations and memorials, and National Shrines, and Veterans' benefits services. Firms and/or teams should have experience with the necessary state-of-the-art information technology to accomplish analysis and documentation, and to display and integrate results and solutions with existing VA data systems and processes. SAMPLE LIST OF TYPICAL TASKS "Organize and manage physical, virtual and other types of electronic meetings with government, consultants, community leaders, patients, staff, and others. "Provide [decision-making] information, briefings, papers, plans, drawings, estimates, and project development schemes for consideration. "Review, analyze, and interpret demand and supply background documentation provided by VA. "Develop ideal service delivery models by market area. "Assemble and display inventory of current assets, services and delivery models in each market area, by market. "Prepare and display regional and national VA programs by VISN. "Format data to facilitate comparisons of existing services to ideal models. "Assess and validate existing infrastructure and facilities through the review of Facility Condition Assessment (FCA) information, and physical inspection of functional conditions. "Provide cost estimates for facility projects and proposals. "Provide "cost of doing business" estimates for care and services provided. "Provide recommendations for each facility indicating value to service delivery and suitability for continued use. "Determine market service delivery gaps and constraints to optimal service delivery, including consideration of existing facilities and other delivery resources. (Optimal models for each market are based on theoretical ideal delivery models compared to existing services and delivery models, and include information from the physical assessment.) "Recommend service delivery approaches by market and by Administration to guide development of market plans. "Prepare executive summaries of proposed services delivery models. "Create market level service delivery plans, sequencing, prioritization and strategies for facility development, including capital and non-capital options. Provide in a maintainable and updatable format. "Document missions (services provided) for each existing or proposed facility, designating how each is integrated in a market-driven service delivery approach. "Facilitate meetings with members from each Administration to develop market level service delivery plans by Administration. "Prepare facility master plans (FMPs) for existing and proposed campuses, with clearly defined programmatic goals and associated capital initiatives, as required. (Type and scope of each FMP is determined by the facility's mission as defined in the market level plan.) "Outline specific current and proposed service delivery plans for each Administration according to its planning framework (national, regional, or network-related). "Summarize the VA planning process, including coordination of services and facility planning with existing Administration and Department strategic and capital planning processes. "Prepare summaries of decisions made at all meetings in narrative, graphic, and tabular form as appropriate. Format proposals as necessary to communicate with various VA audiences. "Provide enterprise level analysis of multiple plans and products including data, cost estimates, project plans, master plans, and submission documentation. SAMPLE LIST OF DELIVERABLES (List not necessarily complete) "Summary of Understanding of Background Material "Report of "Ideal" (Data-Driven) Service Delivery Models and documentation of planning process and decisions "Report of Existing Service Delivery Models with all VA services and assets in each market "Report of Assessment of Physical Infrastructure "Report of Optimum Service Delivery Models "Report of Market Specific Summaries "Report of Market Services Delivery Plans "Table: Facility Master Plan Components by Proposed Use Criteria Governing Services: Criteria can be found on the CFM Technical Information Library (TIL) website at (http://www.cfm.va.gov/TIL/). VA will provide consultants with all other relevant information not available on the TIL. This includes all reports prepared for the VAFM initiative, and findings from the National Institute of Building Sciences report, Innovative 21st Century Building Environments for VA Healthcare Delivery. Specialized Experience and Technical Competence. Contractor must document professional qualifications necessary for satisfactory performance of required services, including the following: (1) key personnel with experience in research, analysis, and development of health care market-based service delivery planning on a regional (VISN) level; (2) ability to interpret market research data and feasibility studies to identify current and future trends in health care system delivery according to VA and national best practices; (3) detailed health care system and facility master planning, including project development, infrastructure improvements, condition assessments, and evaluation of historic and environmental issues; (4) preparation of graphic and narrative plans and designs, and reports related to integrated planning at the VISN, market, and facility level, as well as cost estimating; (5) use of state-of-the-art computerized planning software and databases for enterprise accessibility; (6) support for managing the planning process at the VACO, VISN, and facility level; and (7) assistance improving VA planning information and data storage and retrieval upon completion to integrate data with existing VA tools, such as SCIP, HCPM, GIS, etc. Delivery or Performance Requirement. Contractor must be conversant with findings from the report entitled Innovative 21st Century Building Environments for VA Healthcare Delivery, as well as all reports prepared for the VAFM initiative. Additional Criteria Governing Services includes the following: Site Development Design Manual (June 2006, currently being updated); PG 18-15 A/E Submission Requirements for VA Medical Centers, Major New Facilities, Additions, & Renovations (see Site Assessment/Existing Conditions, and Conceptual Design in Pre-Design section); NEPA Interim Guidance for Projects; Mission Critical Facilities Design Manual; Life-Safety Protected Design Manual; VA Handbook 7545, Cultural Resource Management Procedures, and NCA- and VBA-specific requirements (to be inserted here by NCA + VBA). VA will provide consultants with all relevant information not available on the CFM Technical Information Library (TIL). Contractor must have capability to accomplish the work within the required time period. This justification requires the contractor to demonstrate that, within the past 3 years at a minimum, he/she has developed health care market-based service delivery plans and facility master plans for federally- and/or privately-owned health care service organizations. These plans must exhibit best practices in both planning and acquisition. Contractor must also demonstrate the ability to perform research and analysis of current and future health system performance and operations to determine regional and local market factors impacting a comprehensive health care planning approach. It is further required that the contractor has conducted peer reviews, providing additional analytical support and evaluation of similar projects. Past performance on contracts with government agencies and private industry will be evaluated in terms of cost control, quality of work, and compliance with performance schedules. Applicants will be rated based on technical factors, including Professional Qualifications of Key Personnel, Specialized Experience and Technical Competence, and Past Performance on similar projects. No firm will be considered unless an application consisting of a completed SF 330 Part I and other evidence of experience and capabilities the applicant considers relevant is received by Noella Bond, Contracting Officer, (003C4), 810 Vermont Avenue, NW, Washington, DC 20420 (via mail/courier), one (1) CD/DVD containing the complete SF 330 Part I and Part II in PDF format is required by July 9, 2012, 4:00pm EDT. A current SF 330 Part II, representing and differentiating between the personnel, experience and capabilities of all involved offices, must be included with the application together with current SF 330 Part IIs for each proposed consultant's office involved. This is not a request for a proposal. If subcontracting opportunities exist and the submitting firm is not a small business, the small, small disadvantaged and women-owned business contracting goals will be: 17% (SB), 5% (SDB), 5% (WOSB), 3% (HUB Zone), 5% (VOSB), and 3% (SDVOSB).
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/vacoofmae/vacoofmae/VA10112R0011/listing.html)
 

Document(s)

Attachment
 

File Name: VA101-12-R-0011 VA101-12-R-0011 SF330.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=357003&FileName=VA101-12-R-0011-003.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=357003&FileName=VA101-12-R-0011-003.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02769905-W 20120609/120608000423-1264050ef3c0dacb96dce690be0bf595 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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