SOURCES SOUGHT
70 -- RFI - ITT Inventory System - F41999-12-I-7005
- Notice Date
- 5/29/2012
- Notice Type
- Sources Sought
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Department of the Air Force, Direct Reporting Unit - Air Force Services Agency, HQ AFSVA - AFNAFPO, 2261 Hughes Ave Ste #156, Lackland AFB, Texas, 78236-9854, United States
- ZIP Code
- 78236-9854
- Solicitation Number
- F41999-12-I-7005
- Point of Contact
- Annie Flores, Phone: 210-395-7831, Mignon Tolbert, Phone: 210-395-7828
- E-Mail Address
-
Gloria.Flores@us.af.mil, Mignon.Tolbert@us.af.mil
(Gloria.Flores@us.af.mil, Mignon.Tolbert@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- PDF RFI ITT Inventory System The Headquarters Air Force Services Agency (HQ AFSVA), Directorate of Programs, Business & Recreation Division is seeking information, sources and pricing to obtain and sustain a replacement for the current Information Tickets & Travel (ITT) inventory tracking system. This is a Request for Information (RFI) AFSVA requests information, sources, and pricing for a web based solution for the Information Tickets & Travel inventory tracking system. Web based is preferred; however, AFSVA will accept information on all viable solutions. The ITT solution at minimum shall include: operational software, appropriate subscription or licensing, implementation, training, maintenance and support. Responses shall include: •· A turnkey solution •· Standard maintenance •· Helpdesk support •· System scalability information •· Measured system response times for similarly sized implementations •· Comparison to industry standards, benchmarks, and best practices Air Force Services Operational Environment The AFSVA is a globall y distributed major business operation that can be compared to a Fortune 500 commercial company. AFSVA currently utilizes the Users Friend solution, a 1998 version which does not provide full reporting, inventory and electronic ordering capabilities. The current ITT workflow is manually intensive. Orders are hand written then faxed or emailed for processing through Air Force Central Ticket Program (AFCTP). Manual monthly sales reports are sent back and forth between the AFCTP and AF ITT offices. All tickets are sent via FEDEX. Each ITT office's sales reports are then reviewed, revised, and manually entered into system to generate monthly sales reports. System generated reports are then faxed or emailed back to each individual base. Separate reports are used for tickets sold during a month by event code, and event codes are grouped by vendor. ITT offices return all unsold ticket products accompanied by a hand written ticket return worksheet. All returns received by AFCTP are manually counted and checked for accuracy. Returns are entered into the system by base using event codes and serial numbers. The current system generates a return receipt for items processed and receipts are then sent back to bases via fax or email. A Vendor Return Receipt is generated by the system for items being returned then tickets are packaged and shipped to vendor. Currently the AFCTP must create an Excel file that records all vendor transactions, receipts, sales and returns on a monthly basis. All information is vendor specific and prices are net or contracted rate. The current system requires manual input and extraction of data for monthly reconciliation. AF ITT Office Needs The AFSVA seeks information on solutions to allow Air Force Nonappropriated Fund Activities worldwide to operate an Information Tickets & Travel program. The solution must have the ability to maintain a commercial recreation ticket inventory allowing program access for 1-4 users per 77 Air Force Information, Tickets & Travel Offices worldwide. The solution must support ticket/event distributing for approximately 80 vendors with ability to track inventory using multiple criteria; vendor code, event code, base code and date. Inventory must be manipulated by receiving, issuing, sales and returns. A Web-based Solution capable of: •· Entering and storing customer email •· Entering and storing POC information for AF ITT office •· Entering and storing POC information for vendors •· Controlled access •· Ticket Tracking via serial numbers (Consignment & Prepaid) •· Ticket Tracking via event •· Ticket Tracking via type/vendor •· Support an active inventory for any given item or series of items based from any listed criteria. •· Queries based on any criteria •· Generating reports and invoices (All reports should be downloadable to an Excel format as well as other computer compatible media for transfer to vendor reporting systems.) •· Downloadable reports •· System operating and backup requirements •· Accounting for multiple price points allowing the ability to track vendor liability base liability and actual profit margin. •· System Backup •· Compatible with the highest Operating System available at the time as well as being upgradable to incorporate future advancements •· Compatible with all current peripheral devices and AF standard desktop configured hardware Each ITT office should only be able to access their location's account/information only. This should apply to ALL aspects of base level access. Controls must insure verified authorized use only. Program must be able to generate reports by a Base level as well as consolidated orders Air Force wide. AFSVA desires a bar code scanner to expedite input of tickets received, issues, and returned. The desired solution shall notify the AF ITT office when expiration dates, recalls or any other cancellation of ticketing may occur. Respondents Replies to RFI To maintain consistency and equality in this process, vendors are requested to use Electronic submissions only. Microsoft Word or PDF file will be the only acceptable formats for responses. It should be sent to the POC listed in the FBO announcement no later than 29 June 2012 at 12:00 NOON CST. AFSVA will not provide reimbursement for any expenses incurred in connection to this RFI including cost of preparing a response, providing any additional information, or preparing/presenting a software demonstration. This RFI is for planning purposes only and shall not be construed as a request for proposal or as an obligation on the part of the Government to acquire any follow-on acquisitions. The Government does not intend to award a contract on the basis of the RFI or otherwise pay for the information solicited. No entitlements to payment of direct or indirect costs or charges by the Government will arise as a result of a submission of responses to the RFI and Government use of such information. No response will be forthcoming to the respondents of this letter.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/AFSVA/AFNAFPO/F41999-12-I-7005/listing.html)
- Place of Performance
- Address: 2261 Hughes Ave, Suite #156, Lackland AFB, Texas, 78236, United States
- Zip Code: 78236
- Zip Code: 78236
- Record
- SN02759845-W 20120531/120529234758-3069571bde4410b8abcc1cfd39e0936f (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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