SOLICITATION NOTICE
X -- YRRP Post MOB Deployment Event-July
- Notice Date
- 5/24/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-12-R-0007
- Response Due
- 6/6/2012
- Archive Date
- 8/5/2012
- Point of Contact
- Michael Furtney, 720-847-8680
- E-Mail Address
-
USPFO for Colorado
(michael.furtney@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Yellow Ribbon Post Mobilization Deployment Event Michael Furtney Procurement Technician USPFO, Colorado (720) 847-8680 michael.furtney@us.army.mil This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-58. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation W912LC-12-R-0007 is issued as a request for quotation. The Colorado Army National Guard will be awarding a Firm-Fixed Price Contract for event space, lodging, meals, and audio-visual rental for the 2-135th GSAB and ARSST 25 YRRP Pre-mobilization Deployment Event, 9-10 June 2012 This solicitation is set aside for small businesses. NAICS Code 721110, $30.0 Million Solicitation Closes: Wednesday, 06 June 2012 at 6:00am MDT All quotes must be received electronically by email to michael.furtney@us.army.mil by the closing date and time. All questions must be emailed to the email address listed above. Award Information: All responsible quotes received by the closing date and time will be considered for award. To be eligible for award for this solicitation, the offeror must be registered in the Central Contractor Registry at (www.ccr.gov) at time of contract award. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be more advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers. Technical capability, Price, Past Performance, socioeconomic status, and item characteristics and company initiatives supporting environmental protection programs. All evaluation factors other than price, when combined, are approximately equal to price. Open Market pricing is required. Scope of Work 2-135th B-CO, OMLT 3, and ARSST 28 Yellow Ribbon Post- Deployment Event, 12-15 July 12 General requirements; 1.This location must be a full service resort environment in the mountains (Vail area preferred) 70-100 miles west of the Denver Metro area. If third party vendors or event planners bid on event they must be present on location for all site visits leading up to the event as well as entire event at no additional expense to the government or hotel. Additionally they must be willing to attend planning meetings as required at no additional expense to the government or hotel. 2.Lodging Thursday night/135 rooms (95 master billed and 40 individually billed) at or below per-diem 3.Lodging Friday night/135 rooms (95 master billed and 40 individually billed) at or below per-diem 4.Lodging Saturday night/140 rooms (95 master billed and 45 individually billed) at or below per-diem 5.Breakfast for 310 people for 3 days (13-15 July) - 930 billable breakfast meals at or below per diem. 7:00am-8:30am 6.Lunch for 310 people for 2 days (13-14 July) - 620 billable lunches at or below per diem. 12:00pm-1:00pm 7.Dinner Saturday night (14 July) for 310 people (230 adult meals, 80 child-friendly meals) at or below per diem - 310 billable dinners. 5:00pm-9:00pm 8.Conference/meeting space for approximately 310 adults, banquet style in rounds of 6-8 priced at the Government Package Rate (13-15 July) 9.13 private meeting rooms for 15 adults each (Sat 9:00am-12:00pm) priced at the Government Package Rate (Sat only). 10.Additional room for approximately 100 from 7:00AM - 9:00AM (Sun only). AV support to include LCD projector with remote and sound system with wireless microphones (handheld and lavaliere). Wiring and patches to incorporate laptop in sound system. White screens for the LCD projectors. 11. AV support needed for both meeting spaces and breakout rooms. (Fri, Sat and Sun). AV support - AV support to include 4 microphones (two handheld and two lavaliere) along with a projector and screen to be provided for 3 days 12.Twelve to fifteen banquet (6' rectangular) tables with linens in common area just outside meeting area for static vender displays with power outlets as needed. (Fri, Sat and Sun) 13.Four rooms (non-hotel) for youth activities for approximately 50 children at government per diem rate. Youth rooms must be in close proximity to each other and restrooms. One of the 4 rooms must be 2000 sq. ft or more. (Fri, Sat and Sun). 14.Four hotel suites for 0-5 year old child care (approximately 45 children) at government per diem rate. Within each suite there must be a minimum of one restroom, a refrigerator, microwave, and spacious common room with adjoining hotel rooms containing beds. Ability to remove furniture in common room, at the discretion of child care provider (i.e. tables with sharp corners). Suites must be in close proximity to each other (i.e. across the hall or on the same floor). (Thurs Noon-Sun PM) 15.Board or war room for storage and staff meetings. (Thurs Noon-Sun PM) 16.Restaurant and full service bar on premise. 17.Complimentary Wi-Fi in board room, main meeting spaces, and non-hotel youth activity rooms (for youth class - to be determined) available from Thurs Noon-Sun PM. 18.Hotel parking available for large SUV and large trailer. (Thurs Noon-Sun PM). 19.Late checkout extended to 1 pm on Sunday. Daily requirements: Thursday, 12 July 12 1.Hotel accommodations, approximately 135 rooms (95 master billed and 40 individually billed rooms) at or below the government per-diem rate to include complimentary parking. 2.Conference/meeting space available at 3:00 PM for set up. 3.Lobby space and 4 tables to accommodate group check in from 6:00 - 9:00 PM. 4.Storage/Staff meeting room (aka "War" room) with complimentary Wi-Fi included. Friday, 13 July 12 1.Hotel accommodations, approximately 135 rooms (95 master billed and 40 individually billed rooms) at or below the government per-diem rate to include complimentary parking. 2.Conference/meeting space available at 6:00 AM for set-up. 3.Breakfast buffet in common area for approximately 310 with full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereal, coffee, tea, orange juice and apple juice at or below the government per-diem rate. 4.Main meeting room for approximately 210 adults available from 9:00 AM to 4:30 PM set as rounds of 6 to 8 with linens. AV support required, 1 LCD projector with white screens (one large or two medium), sound system with patches to laptop and three wireless microphones (two handhelds and one lavaliere) and podium. 5.Main meeting room to be set up for lunch buffet in common area from 12PM to 1PM, rounds seating 6 to 8 with linens. Lunch buffet (including a salad, main course with bread and dessert, water and iced tea) to be provided for approximately 310 at or below the government per-diem meal rate. 6.4 hotel suites and 4 (non-hotel) youth rooms must be available from 6AM to 9:30PM. Details/room set up to be discussed and finalized with Yellow Ribbon Youth Coordinator as numbers are known. Saturday, 14 July 12 1.Hotel accommodations, approximately 140 rooms (95 master billed and 45 individually billed rooms) at or below the government per-diem rate to include complimentary parking. 2.Breakfast buffet in common area for approximately 310 with full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereal, coffee, tea, orange juice and apple juice at or below the government per-diem rate. 3.Main meeting room for approximately 210 adults available from 9:00 AM to 4:30 PM set as rounds of 6 to 8 with linens. AV support required, 1 LCD projector with white screens (one large or two medium), sound system with patches to laptop and three wireless microphones (two handhelds and one lavaliere) and podium. 4.13 small meeting rooms to be used for breakout sessions for 15 adults in round chair seating available from 10:00am to 12:00pm. No AV requirements. 5.4 hotel suites and 4(non-hotel) youth rooms must be available from 6AM to 9:30PM. Details/room set up to be discussed and finalized with Yellow Ribbon Youth Coordinator as numbers are known. 6.Lunch buffet for approximately 310, to include salad, main course, bread, dessert and drinks at or below the government per-diem rate (a boxed lunch might be needed instead of buffet). 7.Banquet or private restaurant room for 210 adults to be set up for plated dinner event from 5:00pm to 9:00pm, round seating for 6-8 adults with linens. 3 Rectangular tables (6' or 8') for materials/award displays and 1 small table with full place setting for one with white linen (POW/MIA table). Podium, microphone and sound system on risers or easily visible area required. Plated dinner meal to include: salad, main course, vegetable, bread, dessert and drinks to be provided for 210 adults at or below the government per-diem rate. Two cash bars required in back of room included in room rental. 8.Dinner meal for child/youth (approximately 80) and adult meals for caregivers (approximately 20) in youth and child care rooms. Child friendly meal to consist of foods such as chicken fingers/hamburger/pizza, fries, fruit, vegetable sticks, drinks and dessert (no soda or caffeine). Adult meals same as conference attendees. Sunday, 15 July 12 1.Breakfast buffet in common area for approximately 310 with full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereal, coffee, tea, orange juice and apple juice at or below the government per-diem rate. 2. Main meeting room for approximately 210 adults from 9:00 AM to 4:30 PM set as rounds of 6 to 8 with linens. AV support required, 1 LCD projector with white screens (one large or two medium), sound system with patches to laptop and three wireless microphones (two handhelds and one lavaliere) and podium. 3.Additional room set theater style for approximately 100 for chapel service 7:00AM -9:00 AM. 4.Four hotel suites and 4(non-hotel) youth rooms must be available from 6AM to 1:00PM. Details/room set up to be discussed and finalized with Yellow Ribbon Youth Coordinator as numbers are known. 5.Room check out to be extended to 1:00 pm. Summary of items to be quoted Submit structured quote broken down into the following categories. Quote must include item description (with details of what is included in the price), quantity, unit of measure, unit price, item total. All items must be added together to determine total price/cost of quote. (service charges, parking fees, refreshment/snack charges, video games, hospitality suite, laptops, website, tables, copier, CD/DVD Burners, indemnification clauses, cancellation fees or minimum quantity charges are not authorized). Lodging Thursday night/135 rooms (95 master billed and 40 individually billed) at or below per-diem Lodging Friday night/135 rooms (95 master billed and 40 individually billed) at or below per-diem Lodging Saturday night/140 rooms (95 master billed and 45 individually billed) at or below per-diem Breakfast for 310 people for 3 days (13-15 July) - 930 billable breakfast meals at or below per diem. 7:00am-8:30am Lunch for 310 people for 2 days (13-14 July) - 620 billable lunches at or below per diem. 12:00pm-1:00pm Dinner Saturday night (14 July) for 310 people (230 adult meals, 80 child-friendly meals) at or below per diem - 310 billable dinners. 5:00pm-9:00pm Conference/meeting space for approximately 310 adults, banquet style in rounds of 6-8 priced at the Government Package Rate (Fri, Sat and Sun). 13 private meeting rooms for 15 adults each (Sat 9:00am-12:00pm) priced at the Government Package Rate (Sat only). Additional room for approximately 100 from 7:00AM - 9:00AM (Sun only). AV support to include LCD projector with remote and sound system with wireless microphones (handheld and lavaliere). Wiring and patches to incorporate laptop in sound system. White screens for the LCD projectors. AV support needed for both meeting spaces and breakout rooms. (Fri, Sat and Sun). AV support - AV support to include 4 microphones (two handheld and two lavaliere) along with a projector and screen to be provided for 3 days Twelve to fifteen banquet (6' rectangular) tables with linens in common area just outside meeting area for static vender displays with power outlets as needed. (Fri, Sat and Sun) Four rooms (non-hotel) for youth activities for approximately 50 children. Youth rooms must be in close proximity to each other and restrooms. One of the 4 rooms must be 2000 sq. ft or more. (Fri, Sat and Sun). Four hotel suites for 0-5 year old child care (approximately 45 children). Each suite must contain a refrigerator, microwave, and spacious common room with hotel rooms attached on either side. Ability to remove furniture in common room, at the discretion of child care provider (i.e. tables with sharp corners). Suites must be in close proximity to each other (i.e. across the hall or on the same floor). Board or war room for storage and staff meetings. (Thurs Noon-Sun PM) Vendor must have a Green Initiatives program in place and include this information with their proposal. Third-party vendors must demonstrate Green Initiatives within your own company as well as the location submitted. Vendor must include use of reusable tableware/utensils/napkins whenever practical. Any disposable tableware used should include a minimum 72% bio-based content. This will be part of our evaluation criteria. The following FAR clauses are applicable to this acquisition: Clause at 52.202-1, Definitions Clause at 52.204-7, Central Contractor Registration Clause at 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards Clause at 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. Provision at 52.212-1, Instructions to Offerors - Commercial Items. Provision at 52.212-2, Evaluation -- Commercial Items. Provision at 52.212-3 ALT 1, Offeror Representations and Certifications -- Commercial Items. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. The following additional FAR clauses apply to this acquisition; 52.203-6, Restrictions on Subcontractor Sales to the Government; 52.219-6, Notice of Total Small Business Set Aside; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-35, Equal Opportunity for Veterans; 52.222-37, Employment Reports on Veterans; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.223-15 Energy Efficiency in Energy Consuming Products; 52.225-1, Buy American Act-Supplies ; 52.222-41, Service Contract Act of 1965 Clause at 52.223-18, Contractor Policy to Ban Text Messaging While Driving Clause at 52.225-13, Restriction on Certain Foreign Purchases Clause at 52.232-1, Payments Clause at 52.243-1 Alt 1, Changes-Fixed Price Clause at 52.247-29, F.O.B. Clause at 52.252-2, Clauses incorporated by reference (www.arnet.gov/far or www.farsite.hill.af.mil) Clause at DFAR 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items. The following additional DFAR clauses apply to this acquisition; DFAR 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; DFAR 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel Clause at DFAR 252.203-7000, Representations Relating to Compensation of Former DoD Officials. Clause at DFAR 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. Clause at DFAR 252.209-7999, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or Felony Conviction Under any Federal Law (Deviation 2012-O0004) Clause at DFAR 252.232-7003, Electronic Submission of Payments and Receiving Reports. Clause at DFAR 252.232-7010, Levies on Contract Payments
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC-12-R-0007/listing.html)
- Place of Performance
- Address: USPFO for Colorado ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005 Aurora CO
- Zip Code: 80011-9511
- Zip Code: 80011-9511
- Record
- SN02757351-W 20120526/120524235508-67fe3d417b947421d69ecb21e1f4350d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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