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FBO DAILY ISSUE OF MAY 20, 2012 FBO #3830
DOCUMENT

W -- NMVAHCS Volunteer Banquet - Attachment

Notice Date

5/18/2012
 

Notice Type

Attachment
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of Veterans Affairs;VISN 18;4135 S. Power Rd. Suite 103;Mesa AZ 85212
 

ZIP Code

85212
 

Solicitation Number

VA25812Q0026
 

Response Due

5/23/2012
 

Archive Date

7/22/2012
 

Point of Contact

Joshua Pearlman
 

E-Mail Address

.pearlman@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

Table of Contents SECTION A1 A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS1 SECTION B - CONTINUATION OF SF 1449 BLOCKS3 B.1 CONTRACT ADMINISTRATION DATA3 SECTION B - CONTINUATION OF SF 1449 BLOCKS B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449, block 18A.) 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: b. GOVERNMENT: Contracting Officer 00258 Department of Veterans Affairs VISN 18 Contracting 4135. S Power Rd. Suite 103 Mesa AZ 85212 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: []52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration, or []52.232-36, Payment by Third Party 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly[] b. Semi-Annually[] c. Other[X] 4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be mailed to the following address: Department of Veterans Affairs FMS-VA-FSC PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE ______________________________ _____________ ______________________________ _____________ ______________________________ _____________ New Mexico VA Volunteer Awards Banquet - Albuquerque, NM This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number (VA-258-12-Q-0026) is being issued as Request for Quotations (RFQ) using Simplified Acquisition Procedures under FAR Part 13. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-57. This requirement is being issued as unrestricted under NAICS Code 721110 (Size Standard $30,000,000). Interested parties must quote on all line items. Partial quotes will not be accepted. Only one (1) firm fixed price contract award will be made as result of this combined synopsis/solicitation. REQUIREMENTS: Department of Veterans Affairs VISN 18, 6950 E. Williams Field Rd., Mesa, AZ 85212 has a requirement for a vendor to provide a facility, food, beverages, utensils, room set up, oversee food service, and clean up of their own equipment for approximately 300 New Mexico VA Healthcare System (NMVAHCS) volunteer and staff. The volunteer awards banquet will be held on June 15, 2012 for a location in Albuquerque, NM. Proposed hotel location must be within zip code 87109. The contractor must be able to provide all requirements specified for banquet below. VISN 18 reserves the right to conduct an on-site inspection of offered facilities. There will be no alternate dates considered for the purpose of this acquisition. A final meeting will be set up with awarded vendor to finalize meal selection and schedule. Interested vendors are asked to provide a proposed menu with the following options: "Choices of meat "Side garden salad "Choices of dessert "Choices of beverages (non-alcoholic) The volunteer awards banquet will be held on Friday, June 15, 2012. The schedule is below: "8:00AM NMVAHCS personnel will arrive to set up the room for a desired theme with Government provided decorations "11:00AM Registration will begin. "11:30AM Buffett luncheon begins "12:30PM Presentation of Awards "1:30PM Recognition Banquet Ends To be eligible for award under this solicitation, any hotel facility shall be listed with its current status on the Central Contractor Register (www.ccr.gov), be FEMA approved, be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C 2201 et. seq) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at (www.usfa.fema.gov/hotel/search.cfm). Offers proposing facilities that are not listed will be rejected as technically unacceptable. In addition, the offeror's facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12010 et. seq.). Hotel must be able to accommodate any special requirements associated with the aforementioned acts. Additionally, contractor must comply with Department of Veterans Affairs Informational Letter (IL) 90-01-9 Dated Sept. 5, 2001. All proposals should be received with a minimum of three (3) references that can be used to validate past performance. References should include groups of similar size, type (i.e Government), etc. Offer may also submit any quality, cost control, or customer satisfaction awards they have received. All offers must either be accompanied by Representations and Certifications or the offeror must be currently registered in ORCA at website https://orca.bpn.gov/. Proposed vendors must be Food Handler Certified and Licenses, Registered in Dun and Bradstreet, and the Central Contractor Registration. All proposals should be inclusive of tax and any applicable service charges. Any such charges should be easily identified in the proposal. Statement of Work for detailed information: CLIN 0001Friday June 15, 2012 Rental of a banquet room for approximately 300 people $_______________ CLIN 0002Friday June 15, 2012 Plated lunch for 300 people to include a choice of meat, garden salad dessert, and beverages. Condiments, cups, and all utensils should be included. $_______________ Per Person $_______________ Total CLIN 0003Friday June 15, 2012 10:00 am to 3:00 pm Stage and Podium Wired Microphone $_______________ CLIN 0004Friday June 15, 2012 7:00 am to 10:00 am Reception Table - Outside Banquet Room Event Signage (NMVAHCS Volunteer Awards Banquet) $_______________ CLAUSES INCORPORATED BY REFERENCE: The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far/ (FAR) and http://www1.va.gov/oamm/oa/ars/policyreg/vaar (VAAR); 52.212-1 Instructions to Offerors - Commercial Items (JUN 2008) 52.212-2 Evaluation -- Commercial Items. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Pass / Fail Factors 1.Availability of preferred date(s)/timeframe 2.Property Available within delineated area 3.Inclusion on U.S. Fire Administration Hotel and Motel National Master List If an offer is found to fail any of the above factors their offer will not be evaluated further as the response will be considered to be "unresponsive." 1. Technical Capabilities A. Location (Within Zip Code 87109); B. Accommodations (to include conference room space, and parking for attendees); C. Food Service Capabilities (pertaining to menus provided for the plated lunch); 2. Past Performance (This factor considers the quality of the contractor's past performance services of similar nature. Contractor's without relevant past performance will not be evaluated favorably or unfavorably in regards to the past performance. Offer must provides samples of past performance experience to include customer satisfaction, quality of work, cost control.; and 3. Price A. Overall Price - (including lodging rates, conference room rental, food cost, and A/V rental) The evaluation factors are listed in descending order of importance. Technical factors and past performance, when combined, are significantly more important, when compared to price. 52.212-3 Offeror Representations and Certification - Commercial Items (AUG 2009); 52.212-4 Contract Terms and Conditions Commercial Items (MAR 2009); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (APR 2010); 52.215-1 Instructions to Offerors - Competitive Acquisition (JAN 2004) 52.222-3 Convict Labor (JUN 2003); 52.222-21 Prohibition of Segregated Facilities (FEB 1999); 52.222-26 Equal Opportunity (MAR 2007); 52.222-36 Affirmative Action For Workers With Disabilities (JUN 1998); 52.222-41 Service Contract Act of 1965 (NOV 2007); 52.225-1 Buy American Act - Supplies (FEB 2009); 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008); 52.232-34 Payment by Electronic Funds - Other than Central Contractor Registration (MAY 1999); 52.233-2 Service of Protest (SEP 2006) 52.204-7 Central Contractor Registration (APR 2008); 13.5 ADDENDUM - ADDENDUM to FAR 52.212-5 Instructions to Offerors - Commercial Items Sub-Part 13.5 Test Program VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008); VAAR 852.233-71 Alternate Protest Procedure (JAN 1998); VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008); VAAR 852.273-74 Award Without Exchanges (JAN 2003). PROPOSAL REQUESTS: All requests for a solicitation package must be submitted in writing to Joshua Pearlman by email: Joshua.Pearlman@va.gov or fax to (480) 361-9460. Please include with your completed solicitation package all price, descriptive literature, and technical proposals. Completed proposals and informational materials shall be due no later than 5 PM PST on 05/23/2012.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PhVAMC/HMC/VA25812Q0026/listing.html)
 

Document(s)

Attachment
 

File Name: VA258-12-Q-0026 VA258-12-Q-0026 CSS.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=344004&FileName=VA258-12-Q-0026-001.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=344004&FileName=VA258-12-Q-0026-001.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02752754-W 20120520/120519000839-e9d9293c3d44bdcf2bcc0be23356db23 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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