SOLICITATION NOTICE
J -- PERFORM SCHEDULED MONTHLY CALIBRATION AND MAINTENANCE AND UNSCHEDULED SERVICE REPAIRS OF GOVERNMENT OWNED SCALES AT DLA DISTRIBUTION NORFOLK - ATTACHMENTS TO RFQ SP3300-12-Q-0041
- Notice Date
- 5/14/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Defense Logistics Agency, DLA Acquisition Locations, DLA Distribution, J Avenue, DDC J7-AB, Bldg 404, New Cumberland, Pennsylvania, 17070-5001, United States
- ZIP Code
- 17070-5001
- Solicitation Number
- SP3300-12-Q-0041
- Point of Contact
- DANIEL L HERRING, Phone: 717-770-6030
- E-Mail Address
-
daniel.herring@dla.mil
(daniel.herring@dla.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- WAGE DETERMINATION LIST OF SCALES REQUIRING SCHEDULED AND UNSCHEDULED MAINTENANCE This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ) and the solicitation number is SP3300-12-Q-0041. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-59 effective 10 May 2012, and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20120420 (Effective 20 Apr 2012) edition, and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5, and PROCLTR 2012-32. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil. This solicitation is 100% Set Aside for Small Business; the NAICS code for this procurement is 811219. The size standard for this NAICS code is $19,000,000.00. DLA Distribution Norfolk has a requirement for a contractor to perform Scheduled Monthly Calibration and Maintenance of seventy (70) Government-owned Scales, and to provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform Unscheduled/on call Miscellaneous Service Repairs of these Government-owned Scales. A detailed listing of the Government-owned Scales requiring Scheduled Monthly Calibration and Maintenance, and Unscheduled/on call Miscellaneous Service Repairs, is included as Attachment 1 to this solicitation. The Government-owned Scales to be calibrated, maintained and repaired under this requirement are located at the following three (3) facilities: DLA Distribution Norfolk, VA - sixty-three (63) scales; Naval Amphibious Base Little Creek, Virginia Beach, VA - two (2) scales; and Naval Supply Center Cheatham Annex, VA - (5 scales). Scope of Work: Scheduled Monthly Calibration and Maintenance shall be performed on each scale every third Thursday of each month. Contractor shall submit a service ticket for each monthly calibration and maintenance to document the work performed and support payment of invoice. Service ticket shall clearly indicate the date of service, and the following information for each scale: manufacturer name, base serial number, display serial number, location, and sub location. For Unscheduled/on call Miscellaneous Service Repairs, the contractor shall respond to repair requests from the Government POC within forty-eight (48) hours of notification, and shall notify the Government POC to determine if it is economical to repair the scale(s). Contractor shall submit a service ticket for each unscheduled service repair action to document the work performed and support payment of invoice. Service ticket shall clearly indicate the date of service, and the following information for each scale: manufacturer name, base serial number, display serial number, location, and sub location. The contractor will only be paid for the actual number of repair labor hours performed, and shall only invoice the Government for the actual costs paid (manufacturer's invoice cost) for replacement parts. Itemized receipts/invoices must be provided for reimbursable parts. The Period of Performance to perform Scheduled Monthly Calibration and Maintenance, and Unscheduled/on call Miscellaneous Service Repairs, will be for one (1) year, from 07/09/12 to 07/08/13. Offerors are requested to quote a Firm Fixed Price per month for line items 0001, 0003, and 0005 to perform Scheduled Monthly Calibration and Maintenance. The prices quoted for Scheduled Monthly Calibration and Maintenance shall include any and all travel charges associated with this service. Offerors are requested to quote an Hourly Labor Rate for line items 0002, 0004, and 0006 to provide Unscheduled/on call Miscellaneous Service Repairs. The hourly rates quoted for Unscheduled/on call Miscellaneous Service Repairs shall include any and all travel charges associated with this service. Offerors shall not provide quotes for Replacement Parts for line item 0007 as a level of funding will be provided on a Not-to-Exceed basis for this purpose CLIN 0001 (Firm Fixed Price CLIN) - Scheduled Monthly Calibration and Maintenance, including travel charges, of sixty-three (63) Government-owned Scales located at DLA Distribution Norfolk VA. Unit Price $______________ per month x 12 months = $______________ CLIN 0002 (Time and Materials CLIN) - Hourly Labor Rate, including travel charges, to perform Unscheduled/on-call Miscellaneous Service Repairs of sixty-three (63) Government-owned Scales located at DLA Distribution Norfolk VA. NOTE: The Government estimates 100 man hours for on-site labor during the period of performance, however, the contractor will only be paid for the actual number of labor hours performed. Estimated 100 hours @ $______________ per hour = $______________ CLIN 0003 (Firm Fixed Price CLIN) - Scheduled Monthly Calibration and Maintenance, including travel charges, of two (2) Government-owned Scales located at Naval Amphibious Base Little Creek, Virginia Beach, VA. Unit Price $______________ per month x 12 months = $______________ CLIN 0004 (Time and Materials CLIN) - Hourly Labor Rate, including travel charges, to perform Unscheduled/on-call Miscellaneous Service Repairs of two (2) Government-owned Scales located at Naval Amphibious Base Little Creek, Virginia Beach, VA. NOTE: The Government estimates 100 man hours for on-site labor during the period of performance, however, the contractor will only be paid for the actual number of labor hours performed. Estimated 100 hours @ $______________ per hour = $______________ CLIN 0005 (Firm Fixed Price CLIN) - Scheduled Monthly Calibration and Maintenance, including travel charges, of five (5) Government-owned Scales located at Naval Supply Center Cheatham Annex, VA. Unit Price $______________ per month x 12 months = $______________ CLIN 0006 (Time and Materials CLIN) - Hourly Labor Rate, including travel charges, to perform Unscheduled/on-call Miscellaneous Service Repairs of five (5) Government-owned Scales located at Naval Supply Center Cheatham Annex, VA. NOTE: The Government estimates 100 man hours for on-site labor during the period of performance, however, the contractor will only be paid for the actual number of labor hours performed. Estimated 100 hours @ $______________ per hour = $______________ CLIN 0007 (Time and Materials CLIN) - Repair/Replacement Parts/Materials for Unscheduled/on-call Miscellaneous Service Repairs performed at DLA Distribution Norfolk, Naval Amphibious Base Little Creek, or Cheatham Annex; estimated Not-to-Exceed $1,000.00 Ceiling Price. NOTE: The contractor shall only invoice the Government for the actual costs paid (manufacturer's invoice cost) for replacement parts. Itemized receipts/invoices must be provided for reimbursable parts. Contractors must be capable of accepting payment by either electronic funds transfer or government credit card for this procurement. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the Central Contractor Registration (CCR) database IAW FAR 52.212-1(k) and DFARS 204.1104. Registration may be done on line at: www.ccr.gov. Service Contract Act Wage Determination No. 2005-2543 Revision No. 13 dated 06/13/2011 applies to this acquisition, and will be incorporated into the resulting purchase order. A copy of the Wage Determination is included with this solicitation as Attachment 2. Contractors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at DLA Distribution, New Cumberland, PA. Questions may be sent via email to daniel.herring@dla.mil or faxed to 717-770-5689. The following FAR, DFARS and DLAD clauses and provisions apply to this acquisition: FAR 52.212-1 - INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS Addenda to 52.212-1; the following paragraphs are hereby deleted from this provision: (d) product samples, (e) multiple offers, (h) multiple awards, and (i) availability of requirements documents cited in the solicitation. FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil (End of provision) DLAD 52.233-9000 AGENCY PROTESTS (a) Companies protesting this procurement may file a protest (1) with the contracting officer, (2) with the Government Accountability Office (GAO), or (3) pursuant to Executive Order Number 12979, with the Agency for a decision by the Activity's Chief of the Contracting Office. (b) Protests filed with the agency should clearly state that they are an "Agency Level Protest under Executive Order Number 12979." (Note: Defense Logistics Agency (DLA) procedures for Agency Level Protests filed under Executive Order No. 12979 allow for a higher level decision on the initial protest than would occur with a protest to the contracting officer; this process is not an appellate review of a contracting officer's decision on a protest previously filed with the contracting officer). Absent a clear indication of the intent to file an agency level protest, protests will be presumed to be protests to the contracting officer. (End of provision) DLAD 52.233-9001 DISPUTES: AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (ADR) (a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute. (b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see Federal Acquisition Regulation (FAR) clause 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and with legal. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate. (c) The offeror should check here to opt out of this clause [ ] Alternate wording may be negotiated with the contracting officer. (End of provision) OFFER SUBMISSION INSTRUCTIONS-Quotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award. 1. Quotations may be submitted in contractor format and shall include: (1) Company name, address, telephone number, e-mail address, and FAX number. (2) Solicitation number. (3) Firm Fixed Price per month for line items 0001, 0003, and 0005 to perform Scheduled Monthly Calibration and Maintenance, and an Hourly Labor Rate for line items 0002, 0004, and 0006 to provide Unscheduled/on call Miscellaneous Service Repairs. Monthly Calibration prices and Hourly Labor Rates shall include any and all travel charges associated with these services. (4) Contractor DUNS Number and Commercial and Government Entity (CAGE) Code. (5) Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation). (6) Past performance information from three (3) sources that clearly indicate that offeror has satisfactorily performed Scheduled Monthly Calibration and Maintenance, and Unscheduled/on call Miscellaneous Service Repairs of the same or similar scales commercially or for the Government within the past three (3) years (refer to FAR 13.106-2 Evaluation of Quotations or Offers below). 2. Contractors are required to include a copy of the FAR provision 52.212-3-Offeror Representations and Certifications-Commercial Items and DFAR 252.212-7000-Offeror Representation and Certification-Commercial Items with its proposal or may indicate completion of the representations and certifications on the internet at http://orca.bpn.gov. Failure to include the certifications along with the price proposal or to complete the certifications on the internet may result in elimination from consideration for award. FAR 13.106-2 Evaluation of Quotations or Offers: The Government intends to award one purchase order as a result of this Request for Quote. Award will be based on the total overall lowest price quoted which meets the technical acceptability standards. The following criteria shall be used to establish technical acceptability: Submittal by the offerors of past performance information from three (3) sources that clearly indicate they have satisfactorily performed Scheduled Monthly Calibration and Maintenance, and Unscheduled/on call Miscellaneous Service Repairs of the same or similar scales commercially or for the Government within the past three (3) years. This information shall include the following: a. Contract Number b. Point of Contact c. Telephone Number d. Dollar Amount of Contract e. Brief description of type of product maintained The Government is not limited to the information provided above, but reserves the right to independently seek past performance information through open market contacts, government systems, and other government agencies. FAR 52.212-4 Contract Terms and Conditions-Commercial Items with Alternate I. The following Alt I fill-ins apply: Paragraph (i)(1) (ii)(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed. (1) Other direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: NONE (2) Indirect Costs (Material handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: $0 Addenda to 52.212-4; the following clauses apply and are incorporated by reference: FAR 52.204-7 Central Contractor Registration FAR 52.217-8 Option to Extend Services Fill-in for clause: 60 days FAR 52.232-7 Payments Under Time-and-Materials and Labor-Hour Contracts FAR 52.243-3 Changes - Time-and-Materials or Labor-Hours FAR 52.246-6 Inspection - Time-and-Material and Labor-Hour FAR 52.247-34 F.o.b. - Destination DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7004 Alternate A, Central Contractor Registration DFARS 252.232-7010 Levies on Contract Payments DLAD 52.211-9033 Packaging and Marking Requirements DLAD 52.247-9012 Requirements for treatment of wood packaging material (WPM) DLAD 52.247-9034 Point of Contact for Transportation Instructions Addenda to 52.212-4; the following clause applies and is incorporated in full text: FAR 52.252-2 -- Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil (End of Clause) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. In paragraph (b) the following clauses apply: FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.219-6 Notice of Total Small Business Set Aside FAR 52.219-13 Notice of Set-Aside of Orders FAR 52.219-28 Post Award Small Business Program Rerepresentation FAR 52.222-3 Convict Labor FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-26 Equal Opportunity FAR 52.222-36 Affirmative Action for Workers with Disabilities FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration FAR 52.232-36 Payment by Third Party FAR 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels In paragraph (c) the following clauses apply: FAR 52.222-41 Service Contract Act of 1965 FAR 52.222-42 Statement of Equivalent Rates for Federal Hires This statement is for Information Only, it is not a Wage Determination Employee Class Monetary Wage-Fringe Benefits Scale Mechanic - WG-8 $19.00 DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The following additional clauses/provisions apply: DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.225-7001 Buy American Act and Balance of Payments Program DFARS 252.225-7016 Restriction on Acquisition of Ball and Roller Bearings DFARS 252.247-7023 Transportation of Supplies by Sea with Alternate III DFARS 252.247-7024 Notification of Transportation of Supplies by Sea Offerors responding to this announcement shall submit their quotations via FAX to Dan Herring, 717-770-5689 or e-mail to daniel.herring@dla.mil. All quotes must be received by June 15, 2012 AT 4:00 PM Eastern time to be considered for award.
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- Place of Performance
- Address: DLA DISTRIBUTION NORFOLK VA, NAVAL AMPHIBIOUS BASE LITTLE CREEK, VIRGINIA BEACH, VA, NAVAL SUPPLY CENTER CHEATHAM ANNEX, VA, United States
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