Loren Data's SAM Daily™

FBO DAILY ISSUE OF MAY 10, 2012 FBO #3820
DOCUMENT

R -- VEHU 12-10 - VIRTUAL CONFERENCES BPA - Attachment

Notice Date

5/8/2012
 

Notice Type

Attachment
 

NAICS

519130 — Internet Publishing and Broadcasting and Web Search Portals
 

Contracting Office

Department of Veterans Affairs;Program Contracting Activity Central;6150 Oak Tree Blvd, Suite 300;Independence OH 44131
 

ZIP Code

44131
 

Solicitation Number

VA70112I0218
 

Response Due

5/16/2012
 

Archive Date

7/15/2012
 

Point of Contact

Adrian Cadena
 

E-Mail Address

.cadena@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

Special Notice: Sources Sought Notice Department Of Veterans Affairs Veterans Health Administration Office of Informatics and Analytics "Virtual Conferences Support" This sources sought notice is for market research purposes in accordance with the Federal Acquisition Regulation (FAR) Part 10. It does not constitute a solicitation and is not to be considered as a commitment by the Government. This sources sought notice is a Request for Information (RFI) before the release of any resultant solicitation. This is not a request for a proposal and does not guarantee the release of any solicitation. Posted Date: May 8, 2012 Response Due Date: May 19, 2012 Response Due Time: 1300 EST Classification Code: 541 AIMS NAICS Code: 519130 Contracting Office: Program Contract Activity Central 6150 Oak Tree Boulevard Suite 300 Independence, OH 44131 Background The U.S. Department of Veterans Affairs (VA) and the Veterans Health Administration (VHA) Office of Informatics and Analytics (OIA) initiated the development and launch of a unique, engaging and immersive web based learning community titled MyVeHU Campus (MVC). Launched in March of 2011, MVC serves to introduce and guide VA and VHA staff thru the many online resources available from past VHA eHealth University (VeHU) Face-to-Face (F2F) conferences and provides an engaging, educational and accessible online learning resource. VeHU is VHA's annual training conference that provides education on the Computerized Patient Record System (CPRS) and related clinical software (VistA) developed by VHA. Every year, VeHU highlights innovations towards patient care through training classes on VHA's clinical informatics products. VHA OIA has recognized the need for alternative means to traditional F2F forums, meetings, and conferences. VHA OIA has an on-going obligation to continue providing educational resources to our VHA Staff and clinical trainees and is focused on delivering alternative technologies such as the increased use of immersive on-line education virtual environments and webcasting. The following contracting initiative shall provide VHA OIA and the MyVeHU Campus learning community with the necessary production and webcasting resources to expand its reach and deliver live, interactive and on-demand training and education to larger audiences in near real time, and at a greatly reduced cost. MyVeHU Campus membership is currently at over 6500 and will continue to grow in membership and value as our streaming initiatives expand. It is the intent of VHA OIA to enter into a Blanket Purchase Agreement (BPA) with a selected and qualified contractor currently holding a 541 AIMS GSA contract for the performance work identified herein. Actual performance will be ordered via specific event related task orders issued by a VHA OIA Contracting Officer. All orders under this BPA must be performed by the selected BPA Contractor in accordance with the terms and conditions contained herein, and in accordance with the requirements included in individual task orders issued under this BPA. All staff provided by the contractor shall be direct employees of the Contractor or employees of an approved subcontractor. The Contractor shall have full responsibility for the staff and shall make direct contact with VHA OIA's Contracting Officer, COTR, Project Manager, or Project Coordinator to ensure that all arrangements are mutually understood concerning any logistical and/or technical requirements. Requirements VHA OIA requires services in support of on-line immersive streaming and webcasting services offering interactive networking features that will enable online users to interact with the speakers, presenters, or panelists and make it cost effective to hold live, interactive and immersive virtual and hybrid meetings where participant numbers range from 50 attendees to a few thousand. By combining webcasting and interactive networking services, VHA OIA will improve productivity and training, communicate more efficiently and reach VHA Staff and clinical trainees that might not be able to attend a F2F event in person, and do so at a greatly reduced overall cost per person. In addition to the live and on-demand streaming and webcasting requirements, VHA OIA requires associated video pre-production, production and post production services to include: "Web development "Broadcast studio facilities "Lighting for high quality videography "Creation and generation of immersive virtual sets "On demand event production and access to all webcasts posted to MVC by contractor within five days of every event "Live and On Demand open captioning "Graphics / motion media development "Lower third graphics and titles "Faculty and administrative staff credits - broadcast live and on demand "Technical and creative development support services "Program reporting VA employees and MVC registrants must be able to view the webcast over the Internet or through VPN access, bandwidth dependent. VHA OIA requires that the Contractor coordinate Internet security settings and provide IP addresses and/or applicable information upon award of each order. Contractor's Webcast must be accessible from VA workstations, mobile devices or personal computers both in and outside of the VA networks. VHA OIA's Virtual and Hybrid meetings typically will feature multiple speakers and panels, and an open discussion to include display (projection) of PowerPoint presentations and other documents and media. The Contractor shall utilize professional videographers with appropriate cameras (High Definition - HD format unless otherwise specified) and related equipment, to facilitate a high quality production effort. In addition, the remote participants must be able to view and download the documents presented at the meeting which will be made available to the Contractor in advance for uploading to the site. An easy to use GUI to allow access to the downloads and other network features will be required. All documentation must be made available in a clear visible format, as allowed by remote sites bandwidth, during the live webcast and the on-demand access period through MVC. The following Information is requested in response to this RFI: Please include: Company Name, Company Address, Point of Contact, Telephone Number, e-mail Address. Companies should provide clear and unambiguous evidence to substantiate their capability to fulfill these requirements. A.Experience 1.Please provide no more than five (5) contracts that your company has performed within the last three (3) years that are of comparable complexity and scope for each domain requirement for which your company is responding: a.Describe your Self-Performed* effort (as either a Prime or Sub-Contractor). b.Please be specific and provide a complete reference to include at a minimum the project name (and the government contract number, if applicable), contract award amount, start and completion dates, and the project owners' contact information. c.Additionally, please provide the Contract Type: Firm Fixed-Price, Time and Material, etc. *Self-Performed means work performed by the company themselves, NOT work performed by another company for them for any of the project examples provided. 2.A narrative case study that describes the details of each project and why it is relevant to this requirement, including difficulties and successes. 3.A table listing all companies involved in the relevant project(s), including the technical expertise and percentage of work that each company provided. B. Capabilities / Qualifications 1.A written response providing clear and unambiguous evidence to substantiate the capacity to fulfill this requirement. 2.Company business size and socioeconomic status (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Women-Owned Small Business,) the number of years in business, affiliate information: parent company, joint venture partners, potential teaming partners. a.Specify any teaming arrangements and how those arrangements will impact the structure of services their company can provide including technical expertise provided by each company. Please specify the percentage of work the each company will perform. 3.If the company holds a Federal Supply Schedule (FSS) Contract, list the GSA Contract Number and relevant Special Item Numbers (SINS) applicable to this requirement. This notice does not restrict the Government to an ultimate acquisition approach. All firms responding to this sources sought notice are advised that their response is not a request that will be considered for contract award. All interested parties will be required to respond to the resultant solicitation separately from their response to this sources sought notice. The Point of Contact (POC) for this RFI is: Adrian Cadena Contract Specialist VHA Program Contract Activity Central 6150 Oak Tree Boulevard Suite 300 Independence, OH 44131 Please submit electronic responses (via email) to the POC - Adrian.cadena@va.gov - no later than 1300 EST on 19 May 2012.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ISC/OISC/VA70112I0218/listing.html)
 

Document(s)

Attachment
 

File Name: VA701-12-I-0218 VA701-12-I-0218.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=336436&FileName=VA701-12-I-0218-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=336436&FileName=VA701-12-I-0218-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02741943-W 20120510/120508235048-bdfed2785136cc21f8ec334fd95b3ad5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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