SOLICITATION NOTICE
70 -- Parts Room Inventory System and Installation/Set Up
- Notice Date
- 5/1/2012
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- IMR - YELL - Yellowstone National Park Contracting OfficePO Box 168 Yellowstone National Park WY 82190
- ZIP Code
- 82190
- Solicitation Number
- Q1574122904
- Response Due
- 5/31/2012
- Archive Date
- 5/1/2013
- Point of Contact
- Andrea Hannon Contract Specialist 3073442859 andrea_hannon@nps.gov;
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- 1. GENERAL INFORMATIONThis is a COMBINED SYNOPSIS / SOLICITATION for commercial items prepared in accordance with the format in the Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The National Park Service contemplates award of a firm fixed price contract as a result of this combined synopsis/solicitation to the vendor; providing the best value to the Government. This announcement constitutes the only solicitation issued as Request for Quotation (RFQ) Q1574122904. A WRITTEN SOLICITATION WILL NOT BE ISSUED. FAR clauses and provisions enclosed within this RFQ are those in effect through Federal Acquisition Circular (FAC) 2005-58 and are available in full text through Internet access at http:// www.acquisition.gov/far/. This RFQ is 100% set-aside for small business concerns. All small business concerns may submit a quotation which shall be considered by the National Park Service (NPS). The North American Industry Classification System (NAICS) code is 541511 or 541512 and the small business size standard is $25.5 million dollars for either. 2. REQUIREMENTYellowstone National Park Fleet Maintenance has a requirement for a computerized inventory control system for the management of one main warehouse and two satellite warehouses. The requirement calls for the system, installation and set up. BACKGROUND:Yellowstone National Park Fleet Maintenance maintains a multimillion dollar inventory of spare parts, tires, filters, lubricants, bearings, seals, and consumable supplies at multi warehouse locations to support a fleet of 650 + vehicles including trailers, heavy trucks, construction equipment, light trucks and automobiles. DESCRIPTION:The National Park service will award a firm fixed price commercial item contract to a provider of an electronic computerized warehouse inventory management system. The system will be located at Mammoth Hot Springs Fleet Maintenance; Madison and Lake. There are approximately 75,000 items at Mammoth, 15,000 at Mammoth and 15,000 at Lake. For a detailed map of the park please email Andrea_Hannon@nps.gov. Access to government buildings is only available Monday-Friday 7:00 am to 5:00 pm. Installation shall be scheduled to begin October 29, 2012 and shall be completed no later than November 16, 2012. The following are the minimum characteristics that the system shall support: "Inventory master station with two satellite locations"Real time inventory "Barcode readers (5 each)"Barcode printers and supplies (3 each)"Minimum - Maximum order reports each location"Generate vehicle and mechanic work order forms"Price mechanic work orders"Warehouse parts location indicator i.e.: warehouse isle and bin location"Complete program set up from bar coding warehouse to program support (Turn Key ) "Track parts issued to vehicle on work order form"The ability to generate various reports. i.e. inventory pricing, parts and price issued to specific vehicle repairs, cost of parts per vehicle, (Not limited to these reports)"All data generated is the property of DOI/NPS /Yellowstone National Park"All data and data storage will be locally in Yellowstone National Park at the Fleet Maintenance building or computer support (CSS) server room. All Data should be easily backed up for archival and disaster recovery situations."The system should be capable of operating without internet connectivity to the outside world"The system should be able to function across a 1.5 MBPS WAN connection to remote locations. This WAN connection is shared with many applications and services, so the inventory system/program needs to be bandwidth friendly."Wireless access points are not allowed at this time on the National PARK Service LAN/WAN, so the use of wireless devices is extremely limited. TASKS/ OBJECTIVES:"Implement an computerized inventory management system"Train Yellowstone National Park personnel on the specifics of the system"Work with Government IT personnel to insure compatibility with current IT systems"Set up complete inventory in all warehouses with barcodes "Continued IT software support for an additional five year (maintenance agreement) PERFORMANCE EVALUATION FACTORS:"Offerors are required to submit proposals made up of technical data, past performance, prior experience and price."Offerors submitting proposals for this project must limit submission data essential for evaluation process so that a minimum amount of time will be expended in preparing and evaluating Offerors proposals."A source selection evaluation board will evaluate the proposals. Offerors are advised that the technical evaluation and rating of proposals will be reviewed and rated without knowledge of price. Proposals will be evaluated based on the factors described herein, and the basis of award is proposal compliance. The evaluation process:1.Proposal compliance review: This is an initial review to ensure that all required forms and certifications are complete and that both technical and price proposals were received. Proposals must meet the guidelines listed in the proposal guidelines section of this requirement. 2.Technical/ Past Performance/Prior Experience evaluation: Evaluation of proposals again minimum characteristics is reviewed. Past Performance references may be contacted and Prior Experience is reviewed. 3.Price evaluation: Price information shall not be considered until completion of the proposal compliance review and the technical, past performance and prior experience evaluation is completed. Proposals that have passed the proposal compliance review and the technical/past performance and prior experience evaluation will then be ranked by price. The award will be based on lowest price technically acceptable. Proposals will be evaluated in accordance with the factors below, listed in descending order of importance. All evaluation factors, other than cost, when combined are significantly more important than price. Offerors are reminded to include their best technical and price terms in their initial offer and not to automatically assume that they will have an opportunity to participate in discussions or be asked to submit a revised offer. The Government may make award of a conforming proposal without discussions, if deemed to be within the best interests of the Government. 1.Inventory system: An inventory management system that meet or exceeds all of the Technical requirements spelled out within scope of work within this contract. This includes Delivery Date and Installation Date: Work performed as per the technical requirements within the time restraints set by Yellowstone National Park Vehicle Maintenance.2.Past performance: Furnish a list of commercial projects similar in scope, complexity, and magnitude of work required under this solicitation meeting the requirements of the specification completed by the offeror within the last 5 years, which clearly demonstrate ability to successfully accomplish projects in a timely manner, utilize resources and work with Yellowstone National Park Fleet Maintenance.3.Prior Experience and education: Furnish resume information of all individuals who will occupy key planning and leadership functions on this project. Resume information should provide the minimum amount of information."Description of duties and responsibilities for key personnel"Professional registrations, licenses, certifications, accomplishments, or other pertinent information that demonstrates ability to perform work spelled out in this contract. PROPOSAL GUIDELINES QUOTES ARE DUE for this combined synopsis/solicitation on May 31, 2012 at 4:30 PM Mountain Daylight. Emailed quotes are preferred with all required documentation; no oral quotations will be accepted. Quoters must furnish the company name, DUNS number, address, phone and fax number, email address if available, and official point of contact PROPOSAL SUBMISSION: You must submit your proposals in two separate volumes. Volume I shall contain all non-price factors (i.e. Technical Information, Delivery Date, Past Performance, and Experience). Volume II shall contain Price information only. Submit both volumes to the attention of the Contract Specialist, Andrea Hannon via email Andrea_Hannon@nps.gov. Please submit: (1) One original and one copy of Volume I. (2) One original and one copy of Volume II. If being submitted by email the correct number of copies will be printed. PROPOSAL CONTENT: Volume I shall address the specification SEQUENTIALLY and shall demonstrate your capability to perform all specifications (if responses are located in accompanying product literature, please cross-reference the page and paragraph number). Note that simply restating the specification or providing a blanket statement of full compliance is insufficient and will not be accepted as a demonstration of your capabilities. Failure of the Vendor to comply with sequentially addressing all specification or simply restating requirements or noncompliance with any of the RFQ instructions may result in your proposal being rejected and eliminated from further consideration. Volume I shall contain all past performance and prior experience information. PROPOSAL PAGE LIMIT: The page limit for Volume I is 30 pages on an 8x11 sheet. Brochures and product literature are included in the page limit. Cover letter, Representations and Certifications (52.212-3) are not included in the page limit. The page limit for Volume II is 5 pages on an 8x11 sheet, with a font size of 10-12. All Quotes must be signed by authorized company official and emailed to andrea_hannon@nps.gov. All questions regarding this solicitation must be submitted in writing via email to andrea_hannon@nps.gov. Volume II must contain the following information: Business Name: ____________________________DUNS:___________________ Business Address: ____________________________________________________ Business Phone: ____________________________FAX: _____________________ Email Address:______________________________ Offeror Name: _____________________________Date:_____________________ Inventory System$__________Installation and Set Up$__________Base year maintenance agreement$__________ 3.CLAUSES AND PROVISIONSOfferors/Bidders/Quoters must review and comply with the FAR Provisions or Clauses which apply to this solicitation. This information is available on the Internet at http:// www.acquisition.gov/far/. The following clauses or provisions are specifically referenced and are required in the response to this solicitation: 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS; Commercial, applies to this acquisition 52.212-2, EVALUATION-COMMERCIAL ITEMS - 52.212-2, Evaluation-Commercial Items, applies to this acquisition. Paragraph "a" of the provision is hereby replaced with the following: "Award will be made on the basis of the lowest evaluated price of quotations meeting or exceeding the acceptability standards for non-price evaluation factors. Evaluation factors include [a] technical ; [b] past performance supported by documentation and references [c] past performance and [d] price. Technical proposal; past performance and prior experience when combined are more important than price; Past Performance: Past performance is a measure of the degree to which the contractor has satisfied its customers in the past. The NPS will evaluate offeror's past performance based on contacting references, for projects completed within the past 5 years, provided by the contractor; contractor must provide 3 references; the Government's knowledge of offeror's past performance; and / or references obtained from any other source. The Government reserves the right to limit the number of references it ultimately contacts and to contact references or use sources other than those provided by the offeror to obtain information related to past performance. Other sources include, but are not limited to, the Past Performance Information Retrieval System; Federal, State or local governmental agencies; and private sector businesses. Standard of Acceptability: The offeror must receive at least a satisfactory past performance. : Prior Experience: "Prior Experience" is differentiated from "Past Performance" in that this is factual, documented, information about specific work the offeror has performed, which demonstrates the offeror's ability to accomplish the work. Standard of Acceptability: The offeror shall have successfully completed, as the prime contractor, 3 projects, similar to the work required by this solicitation, within the past 10 years. 52.212-2, EVALUATION-COMMERCIAL ITEMS - 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS, We request that you put the Reps and Certs information online at the ORCA website. The website is located: https://orca.bpn.gov/ or a completed copy of the provision at 52.212-3 must be submitted with the bid / offer; 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS applies to this acquisition; 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXEC ORDERS-COMERCIAL ITEMS, applies to this acquisition including 52.222-3 Convict Labor, 52.225-13 Restrictions on Certain Foreign Purchases, and 52.233-3 Protests after award; and, the following paragraph (b) clauses added: 52.222-19 Child Labor-Cooperation with Authorities and Remedies52.222-21 Prohibition of Segregated Facilities (Feb 1999), 52.222-26 Equal Opportunity (E.O. 11246), 52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36 Affirmative Action for Workers with Disabilities52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; 52.225-1 Buy American Act-Supplies52.219-6 Notice of Total Small Business Set Aside52.219-8 Utilization of Small Business Concerns52.219-14 Limitations on Sub Contracting52.232-33 Payment by Electronic funds Transfer - Central Contractor Registration52.223-18 Contractor Policy Ban Text Messaging while Driving52.252-2 Clauses Incorporated by Reference52.222-41 Service Contract Act - wage determination rates are available at: http://www.dol.gov/sca.aspx#0 or you may request by email Andrea_Hannon@nps.gov 52.223-10 Waste Reduction Program - "Recycling" means the series of activities, including collection, separation, and processing, by which products or other materials are recovered from the solid waste stream for use in the form of raw materials in the manufacture of products other than fuel for producing heat or power by combustion. "Waste prevention" means any change in the design, manufacturing, purchase, or use of materials or products (including packaging) to reduce their amount or toxicity before they are discarded. Waste prevention also refers to the reuse of products or materials. "Waste reduction" means preventing or decreasing the amount of waste being generated through waste prevention, recycling, or purchasing recycled and environmentally preferable products. (b) Consistent with the requirements of Section 701 of Executive Order 13101, the Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by this contract. The Contractor's programs shall comply with applicable Federal, State, and local requirements, specifically including Section 6002 of the Resource Conservation and Recovery Act (42 U.S.C. 6962, et seq.) and implementing regulations (40 CFR part 247). END OF COMBINED SYNOPSIS/SOLICITATION.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/NPS/APC-IS/Q1574122904/listing.html)
- Place of Performance
- Address: Yellowstone National Park, WY
- Zip Code: 821900168
- Zip Code: 821900168
- Record
- SN02736126-W 20120503/120502000311-821ad98610ac1dea745f253fb9522101 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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