SOLICITATION NOTICE
46 -- Deionized Water System Maintenance Agreement - Price Structure
- Notice Date
- 4/26/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 5630 Fishers Lane, Room 2129, Rockville, Maryland, 20857-0001
- ZIP Code
- 20857-0001
- Solicitation Number
- 1101803
- Archive Date
- 5/22/2012
- Point of Contact
- Sondea Blair, Phone: 8705437469
- E-Mail Address
-
sondea.blair@fda.hhs.gov
(sondea.blair@fda.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- Price Structure for Solicitation 1101803 This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The government intends to issue a Purchase Order in accordance with FAR PART 13.106 for the requirement under Simplified Acquisition Procedures. The solicitation number is 1101803 and this solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-58, 18 April 2012. The associated North American Industry Classification System (NAICS) Code is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance ; Small Business Size Standards is $7.0 million. The Food and Drug Administration (FDA) requires a service maintenance agreement to maintain an Ultra Pure Laboratory Deionized (DI) Water System. The contractor shall respond on-site to all service call requests within two (2) hours of the government's call for service. All service shall be performed by original equipment manufacturer (OEM) certified technicians. The equipment is a Siemens Water Technology brand high purity water system with Siemens' Energy and Automation brand controls. Offerors are afforded the opportunity to inspect the system by contacting the Contract Specialist identified herein to schedule an appointment. Failure to inspect the system will not relive the successful offeror from fully meeting the requirements of the resulting contract at the price offered. The contractor shall provide all management, personnel, tools, vehicles, equipment and labor necessary to maintain and repair the DI Water system. Work shall be in accordance with the manufacturer's operation and maintenance (O&M) manuals. DI Water System Maintenance Agreement Period(s) of Performance: Base Period: June 1, 2012 - May 31, 2013 Option Period 1: June 1, 2013 - May 31, 2014 Option Period 2: June 1, 2014 - May 31, 2015 Pricing: Offerors shall provide pricing, clearly delineating the applicable performance period, using the below format for each period of performance. Prices shall be firm-fixed-price and shall not be subject to any further economic price increase beyond the initial price offered. Item 1. DI Water System Maintenance. Not less than two (2) scheduled preventive maintenance/service visits per month (during Arkansas Regional Laboratories hours of operation of 8 AM - 4 PM, Monday - Friday, excluding Federal Holidays) to also include an annual system sanitization using an ozone gas system, system updates and upgrades, replacement of water softening salt, service of the reverse osmosis system and membrane cleaning, replacement of multimedia cartridge, and a water analysis for heavy metals. Quanity: 12 Unit of Issue: Months (MO) Unit Price: ____________ Extended Price: ____________ Item 2. Service and consumables required on an as needed basis as requested by the Customer within available funding at the following rates ("not to exceed" funding will be identified at time of award). a. *Consumables (to include change out and replacement service): i. Carbon Tanks Unit Price: ____________ ii. DI Tanks Unit Price: ____________ iii..1 Micron Filters Unit Price: ____________ iv..2 Micron Filters Unit Price: ____________ v. UV Lamps Unit Price: ____________ vi. UV Quartz Sleeves Unit Price: ____________ vii. Tank Vent Filters Unit Price: ____________ b. Emergency Repair Service for the DI Water System (**Parts priced separately) i. ***Hourly Rate (inclusive of travel time), during Arkansas Regional Laboratories normal hours of operation of 8 AM - 4 PM, Monday - Friday, excluding Federal Holidays ____________ ii. ***Hourly Rate (inclusive of travel time), outside of Arkansas Regional Laboratories normal hours of operation ____________ c. Service of Siemens Energy and Automated Controls (**Parts priced separately) i. ***Hourly Rate (inclusive of travel time), during Arkansas Regional Laboratories normal hours of operation of 8 AM - 4 PM, Monday - Friday, excluding Federal Holidays ____________ ii. ***Hourly Rate(inclusive of travel time), outside of Arkansas Regional Laboratories normal hours of operation ____________ *Offeror to add other consumables and unit prices deemed necessary **Offeror to provide comprehensive parts price list and identify offered discount from that price list ***Offeror to identify any minimum on-site hours as well as hourly (or fraction thereof) incremental on-site billing Contract Type: Commercial Item-Firm Fixed Price. Single award is anticipated. Offerors that fail to furnish required representations and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. FOB Destination - US Food and Drug Administration Jefferson Labs Complex, Building 26 3900 NCTR Road Jefferson, AR 72079 A standard commercial warranty on parts and workmanship is required. The provision at FAR 52.212-1 Instructions to Offerors - Commercial Items applies to this solicitation. The provision at FAR 52.212-2 Evaluation-Commercial Items is applicable to this solicitation. The specific evaluation criteria to be included in paragraph (1) of that provision are as follows: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical capability of the services offered to meet the Government's requirement to include depth and breath of maintenance plan. 2. Past Performance maintaining Siemens Deionized Water Systems. 3. Price. Technical and Past Performance, when combined are equal when compared to price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Technical acceptability will be determined by review of information submitted by the quoter who must provide sufficient descriptive literature that unequivocally demonstrates that offered services meet the technical requirements as stated herein. The government is not responsible for locating or securing any information, which is not identified in the proposal. To ensure information is available, vendors must furnish as part of their proposal all descriptive material necessary for the government to determine whether the service meets the technical requirements. Quotes shall include technical specifications, descriptive material, literature, brochures and other information corresponding to each minimum required item, which demonstrates the capabilities of the offeror. Past Performance will be evaluated based on information provided by the offeror as to similar work performed by the offeror in the last three (3) years. Offeror to provide a brief description of the work performed and contact information for references knowledgeable about the quality of the work completed. The Provision at FAR 52.212-3, Offerors Representations and Certifications-Commercial Items, applies to this acquisition. An offeror shall complete only paragraph (b) of the provision if the offeror has completed the annual representations and certification electronically at http://orca.bpn.gov. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda have been attached to the clause: Addenda to FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items (Feb 2012), the following FAR clauses are added: FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000) (a)"... within 1-day of contract expiration;...at least 30 calendar days before the contract expires..." (c) "...this shall not exceed 36 months." HHSAR Clause 352.270-10 Anti-lobbying. (January 2006) Service Records and Reports The Contractor shall, commensurate with the completion of each service call (inclusive of warranty service), provide the end-user of the equipment with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, the on-site hours expended and parts/components replaced. In addition, the Contractor shall provide monthly reports to the FDA COR and Contract Specialist, not later that the 5th work day following the end of each month, summarizing all maintenance and repair activities (including warranty work) for the previous month; negative reports are required. The supplies and/or services delivered hereunder shall be inspected and accepted at destination by the contracting officer's representative (COR) specified at award. If the supplies or services are acceptable, the COR shall promptly forward a report of inspection and acceptance to the paying office. If the supplies or services are not acceptable, the COR shall document the nonconforming items/services and immediately notify the contracting officer. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. The following additional FAR clauses cited in this clause are applicable: 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.225-3, 52.225-13, and 52.232-33. It is the offeror's responsibility to monitor the internet site for the release of any information related to this combined synopsis/solicitation. Offerors that fail to furnish required representations and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. Clauses and provisions are incorporated by reference and apply to this acquisition. Clauses and provisions can be obtained at https://www.acquisition.gov/far and http://www.dhhs.gov/asfr/ogapa/acquisition/acquisitionpolicies.html. Respondents are responsible for delivery in person, by e-mail, fax, mail or other delivery method their complete proposal and any additional documents before 9:00 am (Central Standard Time - Local Prevailing Time in Jefferson, Arkansas) on May 07, 2012 to sondea.blair@fda.hhs.gov, Fax (870) 543-7990, or mail to the U. S. Food and Drug Administration, FDA/OO/OFBA/OAGS/DAP, Attention of Sondea Blair, 3900 NCTR Road, Building 50, Room 421 Jefferson, AR 72079-9502. PLEASE NOTE - The above contact information is for the Contracting Office and not necessarily the delivery address. The delivery address is indicated in the FOB Destination section below. When appropriate, Respondents should consult with delivery providers to determine whether their documents will be delivered prior to the scheduled time. For information regarding this solicitation, please contact Sondea Blair by e-mail at sondea.blair@fda.hhs.gov. Questions regarding this solicitation will be accepted only via email and shall be submitted no later than 11:00 AM CST on May 04, 2012.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/DCASC/1101803/listing.html)
- Place of Performance
- Address: US Food and Drug Administration, Jefferson Labs Complex, Building 26, 3900 NCTR Road, Jefferson, Arkansas, 72079, United States
- Zip Code: 72079
- Zip Code: 72079
- Record
- SN02732336-W 20120428/120426235807-77cf0a9f58bc68865fdc400d97f55be0 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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