Loren Data's SAM Daily™

FBO DAILY ISSUE OF APRIL 18, 2012 FBO #3798
DOCUMENT

99 -- Medical Waste Removal (Sharps) - DENVER VA (ECHCS) - Attachment

Notice Date

4/16/2012
 

Notice Type

Attachment
 

NAICS

562219 — Other Nonhazardous Waste Treatment and Disposal
 

Contracting Office

Department of Veterans Affairs;Rocky Mountain Network;VISN 19 Contracting;500 FOOTHILL DR., BLDG 4;SALT LAKE CITY, UT 84148
 

ZIP Code

84148
 

Solicitation Number

VA25912R0174
 

Response Due

4/20/2012
 

Archive Date

5/20/2012
 

Point of Contact

Ricky L Robins (Contracting)
 

E-Mail Address

4-1243<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

This Sources Sought Notice is to see if there are any Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB) or Small Business that is capable of performing the requirement of Medical Waste (sharps) Removal from the Denver VA and its associated clinics as per the below Statement of Work. STATEMENT OF WORK-SHARPS DISPOSAL SERVICES 1.OVERVIEW 1.1.INTENT: This service contract is for the removal of used sharps and provision of sharps disposal containers from locations at the Eastern Colorado Health Care System (ECHCS) in Denver on a scheduled basis. The contractor will perform the removal, transportation, and incineration/autoclaving of used sharps at all locations, along with provision of replacement containers for sharps disposal. 2.SHARPS DISPOSAL SERVICES 2.1.GENERAL: 2.1.1.The contractor is to supply and service reusable sharps containers to Eastern Colorado Health Care System locations identified in Section 9 2.1.1.1.Contractor shall deliver replacement containers that are certified to have been cleaned and sterilized and are in proper working order. 2.1.2.Contractor shall exchange containers at the locations where they are installed, which includes clinic rooms, patient rooms, OR, research, chemotherapy, etc. 2.1.2.1.NOTE: Does not include Nuclear Medicine. 2.1.3.Removal costs consist of pickup, exchange, transportation, manifesting, disposal and tracking of the waste product services. 2.1.4.Supply costs consist of providing reusable containers, brackets and floor holders fully ready for disposal of used sharps 2.2.QUANTITY/SIZE: 2.2.1.Estimated usage for contract purpose is 532 containers 2.2.2.Change in quantity may occur during the contract period either plus or minus 50 containers 2.2.3.The number of containers at a site can change throughout the contract due to changes in workload at each site. The numbers shown in this Statement of Work are best estimates for what is currently used. 2.2.4.Specific sizes are listed below for each category of delivery/pickup point; these may also change as workload at the sites changes. 2.3.MINIMUM CONTAINER PHYSICAL PROPERTIES AND ATTRIBUTES: 2.3.1.ECHCS is currently using the Daniels SharpSmart System, and the bidder will need to provide the same system. 2.3.1.1.The containers are not owned by ECHCS, but are provided by the current contractor, Medical Systems of Denver (MSDI). 2.3.1.1.1.ECHCS is not able to purchase and provide these containers at this time. 2.3.1.1.1.1.Bidder will need to provide the identical system, in the sizes listed in Section 9 2.3.1.1.1.2.Successful bidder will need to coordinate with MSDI to take over ownership or replace the containers that are currently mounted or in stock at ECHCS. 2.4.PICKUP AND DELIVERY PROCESS: 2.4.1.The sharps containers are to be picked up and exchanged in each patient care room in the facility 2.4.2.The contractor must utilize their own transport carts for the safe removal and transport of their containers 2.4.3.The Service Tech must remove the containers at the ¾ full mark. 2.5.All sharps containers collected shall be identified on a written checklist showing the date collected, number and size of the used containers collected, and the number and size of the clean containers being left. A copy must be left with the COTR or his/her designee on the day of collection. 2.6.SERVICE HOURS: 2.6.1.Normal hours of operation shall be between 7:00am and 4:00pm Monday through Friday, excluding federal holidays as provided on the Office of Personnel Management website 2.6.2.The contractor will respond to any urgent exchange need within one workday or as agreed upon with the Contracting Officer's Representative (COR). 3.STANDARD OF ACCEPTANCE: 3.1.Service is acceptable if all containers ¾ full have been picked up and exchanged, and documentation provided on schedule. 3.2.The COR, or a designee, shall use random checks to ensure service has been performed. 3.3.Once during the contract period, the COR shall make an onsite visit of the building that performs the incineration/autoclaving. 4.REGULATORY COMPLIANCE 4.1.Containers must meet all applicable federal, state, and local regulations, including standards for collection, storage and transport of medical waste/sharps specified by the Cities of Denver, Aurora and Lakewood, State of Colorado, OSHA, FDA and DOT. 4.2.The containers shall be transported in locked security carts, cleaned and contents disposed of in accordance with all applicable EPA (http://www.epa.gov/) OSHA, federal, state and local regulations 4.3.Carts shall remain locked when not attended. 4.4.All mobile carts and bulk transport carts must have wheels, and be clean and in good repair at all times. 5.CONTRACTOR PERSONNEL TRAINING REQUIREMENTS 5.1.Service techs shall be fully trained in aseptic and sterile technique and personal protective equipment use. 5.2.Documentation must be provided that contractor personnel have been trained in compliance with VA and JCAHO policies, procedures, and standards when entering the various patient care areas, such as isolation rooms, operating rooms and regular patient areas. The medical center Infection Prevention Service shall be available should any questions or problems arise. 5.3.Contractors shall meet OSHA requirements for Hepatitis B vaccination and post-exposure follow up for their employees. Documentation showing an SOP to meet this requirement must be provided with the proposal. 5.4.As requested, contractor shall train ECHCS medical and clinic staff on the use, handling and care of the containers provided, and shall document such training with the COR. 5.5.The contractor must ensure all contractor personnel have full knowledge of the location of the sharps container exchange points within all the facilities. 6.QASP 6.1.Blood exposure related to sharps disposal will be monitored. 6.1.1.If the rate starts to rise, an evaluation of the container and or training procedures will be conducted to determine the cause of the increase. If the problem is caused by the containers, they will be replaced with acceptable containers at no additional cost to the government. 6.2.Supplier shall provide a backup plan in the event of disruption of pickup and delivery services. 6.3.Services must be provided within 24 hours of a failure to meet a scheduled pickup time. 6.4.The contractor is required to provide a signed and legible manifest attesting to the destruction of the medical sharps waste within 30 days of pickup of the sharps. 6.4.1.The manifest shall provide details of all medical sharps container waste transported from the Medical Center and clinics, to include the date, location and proof of destruction. 6.5.Contractor shall track the number of times each container is reused and removed from service, and replace those that have been used the maximum allowable times per the manufacturer's recommendation. 7.CERTIFICATES OF COMPLIANCE: 7.1.Before the start of service, the contractor shall provide all certificates needed from federal, state and local governments for the transport of medical waste over public roadways. 7.2.Certificates required by federal and state governments for the incineration of medical waste shall also be provided. 8.SECURITY 8.1.All Service Techs for the contractor shall be in their company's uniform and have a company furnished ID badge when performing pickups at the medical center. 8.2.The contractor shall require their employees to comply with all VA regulations regarding conduct, security, parking, badging, smoking on station, and any others called to their attention by VA employees. 8.2.1.Badging for intermittent employees will be limited to a Day Pass, which can be obtained at the Security station at the facility entrance 8.2.2.Badging for regular employees will be accomplished by the Materiel Management Section PIV Sponsor. 9.DELIVERY SPECIFICS FOR EACH SITE. 9.1.Main ECHCS Medical Facility-1055 Clermont St, Denver CO 80220: 9.1.1.Contractor shall provide and service sharps disposal containers on a scheduled basis-twice per week in the OR and PACU, weekly everywhere else, with the estimated quantity being: 9.1.2.One Hundred-Sixty (160) - 1.75-gallon containers (ten of these to be provided to the Total Supply Support section for backup) 9.1.3.Three Hundred (300)--three-gallon containers (fifty of these to be provided to the Total Supply Support section for backup) 9.1.4.Thirty (30) seven-gallon containers. 9.1.5.Twenty (20)--seventeen-gallon containers 9.1.6.Additional containers may be requested by the COR and will be provided at the next scheduled pickup date. 9.2.Aurora Clinic-Gateway Medical Building, 13701 E Mississippi, #200, Aurora, CO 80012 9.2.1.Delivery of clean containers and pickup of full containers will be performed on an on call basis at this location. Vendor will be notified who is authorized to request services after award of contract. As an average, pick-up will be requested every 4 weeks. Response time shall be 24 hours after call for service is made, Monday thru Friday, between the hours of 8:00am and 4:00pm. 9.2.2.Vendor shall provide Eight (8) 17-gallon sharps disposal containers (floor model). 9.3.Lakewood Clinic-155 Van Gordon Street, Lakewood, CO 80228 9.3.1.Delivery of clean containers and pickup of full containers will be performed on an on call basis at this location. Vendor will be notified who is authorized to request services after award of contract. As an average, pick-up will be requested every 4 weeks. Response time shall be 24 hours after call for service is made, Monday thru Friday, between the hours of 8:00am and 4:00pm. 9.3.2.Vendor shall provide Two (2) 7-gallon sharps disposal containers 9.3.3.Vendor shall provide Eight (8) 3-gallon sharps disposal containers 9.4.Jewell Clinic-14400 Jewell Avenue Aurora, CO 80012 9.4.1.Pick up shall be monthly, on a fixed schedule to be determined with the building representative and the COR. 9.4.2.Vendor shall provide Two (2) 7-gallon sharps disposal containers and One (1) -gallon sharps disposal container (floor model) 9.4.3.Vendor shall provide Two (2) 7-gallon sharps disposal containers
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SLCVAMC660/SLCVAMC660/VA25912R0174/listing.html)
 

Document(s)

Attachment
 

File Name: VA259-12-R-0174 VA259-12-R-0174.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=323414&FileName=VA259-12-R-0174-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=323414&FileName=VA259-12-R-0174-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: DENVER VA;1055 CLARMONT ST.;DENVER, CO

Zip Code: 80220
 

Record

SN02722762-W 20120418/120416234539-74c2122b911d016e7479742eaf920cbb (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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