SOLICITATION NOTICE
T -- Printing: Support for People with Cancer
- Notice Date
- 4/13/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 323110
— Commercial Lithographic Printing
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 6120 Executive Blvd., EPS Suite 600, Rockville, Maryland, 20852
- ZIP Code
- 20852
- Solicitation Number
- RFQ-NCI-120043-TG
- Archive Date
- 5/15/2012
- Point of Contact
- Terry Galloway, Phone: 301-402-4509, Caren N Rasmussen, Phone: (301) 402-4509
- E-Mail Address
-
gallowaytl@mail.nih.gov, cr214i@nih.gov
(gallowaytl@mail.nih.gov, cr214i@nih.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Contracting Office Address Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 6120 Executive Boulevard, EPS Suite 600, Room 6074, Rockville, MD 20852, UNITED STATES. The National Cancer Institute requires the following printing services and deliverables. This is a combined synopsis/solicitation for commercial items, prepared in accordance with format in FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a written solicitation will not be issued. This solicitation/request for quote: No. RFQ-NCI-120043-TG includes all applicable provisions and clauses in effect through FAC 2005-57 (March 2012) simplified procedures for commercial items. This requirement is set-aside for small business. The North American Industry Classification Code is 323110 and the business size standard is 500 employees. All prospective offerors should have a copy of the booklet Standard Technical Specifications for NCI Printing Requirements (hereafter referred to as NCI Standard Specifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specifications set forth below. Copies of the booklet may be requested from Terry Galloway at gallowaytl@mail.nih.gov. REQUIREMENT: "Support for People with Cancer" PRODUCT: 64 page text with a separate 4 page wrap-around cover BASIS FOR AWARD: The actual award amount will be $100,000 for this contract. The NCI objective is to obtain the highest possible quantity for this dollar amount. Your added rate per thousand "overs" could be used to either increase or decrease your firm's bid price to reach this dollar amount. The failure to provide an added rate will render your firm's proposal non-responsive. QUALITY: Level 1 printing and finishing attributes are required for this specification. Reference GPO publication 310.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. All contractors submitting a quotation shall have passed the NCI Requirements for New Bidders prior to consideration of their quotation for award. A minimum sixty calendar days are necessary for the evaluation processing to be completed. QUANTITY: 10,000 sets and the final film or files as required in the production of printing. TRIM SIZE: 8-3/8" x 1 0-7/8", saddle wire stitch binding along the 1 0-7/8" dimension. FURNISHED MATERIALS: A Mac OS-X compatible CD-Rom disk, together with a set of color proofs (laser printed dummy) as a guide to production. InDesign CS-4, Illustrator CS-4 and Photoshop CS-4 applications used for desktop publishing. PROOFS: Provide a laminated, digital, color proof, stripped to show the full press sheet imposition, including colorbar, showing guide, gripper and ruled-up for all bindery marks on each form. Proofs shall have a PIA/GATF Proof Comparator (or similar process control) affixed to the back or face of the proof. Spot col¬ors shall be a match of the Pantone reference books on the laminated proofs (with ink draw downs provided for approval, on the proposed substrates). Additionally, provide two inkjet "dylux-styled reader" proofs, with all elements in proper position, folded and trimmed to final size. NCI shall keep 1 digital dylux. PAPER: Cover - 80 lb. white Endurance Silk coated offset recycled cover, minimum brightness of 92 Text - 80 lb. white Endurance Silk coated offset recycled text, minimum brightness of 92 Only those papers listed as approved equals will be considered. See 47th. edition (2010~2011 issue) of the Competitive Grade Finder. Both the text and cover stocks, when required, must be the same brand name items, and all the leaves within each book must be matching. INKS: Four color process, PMS reflex blue and dense Black Ink. Solid inks required, no builds allowed. Inks shall contain minimum percentages of vegetable oil in com¬pliance with federal procurement mandates. BINDING: Saddle stitch twice through the spine along the 10-7/8" dimension. Bleed trim 3 sides, to a final size after binding of 8-3/8" x 1 0-7/8". No other alternate trim sizes shall be acceptable. Each signature must be a complete four page component, short trimmed or binding lip attachment methods shall not be acceptable. Diecut channel score the cover fold to prevent cracking, (a litho press score and/or a rotary score on the stitcher is not acceptable). Run all the cover paper grain parallel to the spine. SEPARATIONS: None required (all of the process illustrations are furnished). Format: 64 text pages (circle folioed) plus wraparound cover pages 1-4. Printing: Print covers 1 and 4 in a solid bleeding all sides of PMS reflex blue. Black overprint text and rules prints on both pages with a reversed to white border on cover one. An illustration appears on cover one, approximately 5" x 8" reproduced using all four process ink colors and centered in the white border. Cover 2 prints with PMS reflex blue ink as well as Black type matter over a process Yellow 10% screened background on cover 3. Text pages also print in five ink colors throughout, most pages each contain a process colored illustration. Type matter also appears in PMS reflex blue. NOTE: Traps and varnish/coating masks are entirely the contractor's responsi¬bility. Heavy ink coverage is required and the contractor must take any and all necessary precautions to prevent ghosting & lay a smooth uniform ink film. This product shall be manufactured on a lithographic printing press capable of printing all the required colors with one pass through the press and the complete color bar as detailed on page 4 of these specifications. Do not assume "perfecting" is acceptable to the government. The inspector shall use the following criteria to determine acceptability. If the inspector is unable to determine by examination which side is first down, then press perfecting is acceptable Web fed printing techniques shall be on dryer equipped presses only. Ghosting & "in-line problems" shall not be acceptable. COATING: Overall aqueous coat, satin finish, on outside covers pages 1 and 4 only of each title. Dull varnish is NOT acceptable as an option to aqueous coating. DISPLAY EXAMINATION: Examination of the furnished materials is an integral part of the specifi-cations. No additional payment shall be allowed due the contractor's failure to examine the copy and thoroughly understand the nature and the extent of the work to be performed. PRESS INSPECTION: Press sheets shall be inspected at the contractor's printing facility for quality conformance. Each press sheet form must contain one color bar, at least 3/16" in width, for each ink color placed parallel to the ink rollers. Color control bars (such as, BRUNNER, GATF or GRETAG) must con¬tain star targets, trapping, tint and dot gain patches, process built grays, if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus ½ of one percent. Light and heavy inking is not allowed. The contractor shall provide the correct viewing conditions for all press sheet inspections including 5000° kelvin light sources housed in a completely enclosed neutral gray-booth and functional densitometers. If the presses are equipped with automatic scanners you are NOT relieved of the requirement for the customer colorbar as detailed above. PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves the right to conduct a preaward survey, or to require samples to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of a contract. PACKING: Plastic strap or shrink wrap in units of 10 copies only, paper banding shall not be allowed. Turn the items if necessary, to form a "neat" stack. Pack in new 44 pound edge crush test corrugated boxes filled to the top with 80 copies each. The cartons shall be specifically manufactured to fit this product. The maximum weight shall not exceed 47 lbs. per carton. Products must lay flat, do not stand upright in cartons. No packaging deviations shall be allowed. Label on one of the carton ends. RETURN MATERIALS: (#1). Return all camera copy or furnished materials as received, to the NCI Printing Office, at the address listed. (#2-A). Provide 2 "office file copy-printed samples" and (#2-B). Furnish a set of the all the signed receipts in one package to the NCI Printing Office. (#3). Create a reprint digital deliverable (Macintosh compatible CD-Rom disk of the high-resolution files used for print production, for example ~ a download from your production server), provided to the NCI Printing Office. (#4). Provide a single page formatted web-posting file version, (as an Acrobat PDF on a separate CD-Rom), directly to the client's "sample copies address",.. see page 4 of these specifications. NOTE: Items #1-4, (the Return Materials) are due 7 calendar days from the date of the last delivery. SHIPPING: Ship 3 advanced sample copies to: NCI Printing (301-402-2624) 6116 Executive Blvd, room 3049 Rockville, Maryland 20852 - The "advanced samples sets" shall be received before any other location deliveries are completed! Ship 2 "Clearance copies" to: NCI Clearance Marianne Kost 6116 Executive Blvd. room 3017 Rockville, Maryland 20852 (301) 594-9053 Ship balance of bulk copies to: NCI Distribution Center - schedule delivery appointment with anna.l.young@lmco.com (see below for specifics) Ship 15 "file copies" to: Library of Congress, Madison Bldg, (Exchange & Gift Division) Federal Documents Section ***, C Street, North East, (between 1st & N Streets), Washington, DC 20540 Ship 2 "NCI file copies" to: National Tech. Info Service Office of Business Developm't, Attn: Sue Feindt, 5301 Shawnee Road, room 327, Alexandria, Virginia 22312 Ship 1 (NCI) "C & I copies" to: NIH Printing, ATTN: Lisa Harper building 10, B2L-304 Bethesda, Maryland 20892 Ship 1 "depository copy" to: U.S. GPO, Stop: SSLA Depository Receiving Section, 44 "H" Street NW, loading dock Washington, DC 20401 Label cartons: item #507-G-02 Ship 2 "NCI file copies" to: ATTN: Mr. Jan Ehrman @ NIH 9000 Rockville Pike, Building #31, Room 5-B-52 Bethesda, Maryland 20892 Ship 5 "client samples" and the digital deliverable data files to: National Cancer Institute ATTN: Ms. Lorna Patrick 6116 Executive Blvd, suite# 300 Rockville, Maryland 20852 Proofs will be withheld 3 working days from the time they are received until they are returned. Label the proof package with the NCI PC number and product title. Return the materials in the proper order as originally provided by the government. Press Sheet Inspection requires 5 days notice. Notify the NCI @ 301 -402-2624 for inspection. SCHEDULE: Display of materials at NCI, OC, PSB, (Printing Section), 6116 Executive Blvd, Room 3064; Rockville, MD 20852 4/20/2012 Quotations are due: 4/30/2012 at 11:00 am. Award shall be made on or about 5/7/2012. Material pickup on or about: 5/14 /2012. All sets due at the NCI destinations as listed above 6/11/2012. Advanced sample sets must be received at the NCI Office of Cancer Communications prior to any bulk distributions. Return of furnished materials and receipts: 6/25/2012. NOTE: Please be aware that without the return of all furnished materials, complete as specified within these printing specifications, payment may be withheld until all these materials are received. The package shall include copies of all shipment documents with signatures by the receiver and two sample file copies. The exact packaging for each order will be detailed within the printing contract from the Federal Government. If the inventory control number and barcode artwork are not furnished, please contact the NCI Printing Office prior to the press run or before labeling cartons for shipment. Typically the number and barcode are also visual on the lower right hand position of the back panel or back cover on laser proofs provided. Ship bulk sets using directions below to: NCI Distribution Center, 1000 Haverhill Road, Baltimore, MD 21229, Attention: Ms. Lou Young, (410) 644-7742 Contractor's shipping company is to notify Ms. Lou Young by email (anna.l.young@lmco.com) prior to any bulk shipments to this facility. Receiving hours: 6:00 am - 3:00 pm, Monday through Friday, except Federal holidays. Provide the following information when scheduling appointments: NCI PC #(if applicable), inventory#, publication title, total quantity of the order, if this is a partial shipment, the number of pallets on this shipment, carton count & quantity per pallet, estimated delivery date. Do not layer multiple titles on the same pallet. Stencil each carton on 1 of the ends, with the NCI PC Number, Title, Inventory Number and the Quantity per carton & per package. 12-NCI-PC-024 (10 per package / 80 per carton) Support for People with Cancer Inventory No. _______ Band each pallet twice, (in both directions), using plastic strapping over corrugated edge protectors only. Cover the pallets with plastic stretch wrap after strap banding and corrugated edges. The cartons shall only be new 44 lbs. edge crush test or 275 lbs. bursting strength and specifically made to contain these products. All skids shall be four-sided entry and the weight must not exceed 2,000 pounds. Stack skids not to exceed 50" total (from the floor to the top of the assembly.) Do not double stack on the truck trailers. Use 48 x 40, four way "GPO Pallets" only! Affix packing delivery list to the last pallet loaded on the truck, facing the dock. PROVISIONS AND CLAUSES: The following FAR provisions and clauses apply to this acquisition: FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (June 2008); FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS- (August 2009) FAR 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (March 2009); FAR 52.212-5: CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (February 2010). The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also applicable to this acquisition; FAR 52.204-10 Reporting executive compensation and First-Tier Subconract Awards (Feb 2012) FAR 52.209-6 Protecting Government' Interest When Subcontracting with Contractors Debarred, suspended, or Proposed for Debarment (Dec 2010) FAR 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) FAR 52.219-6 Notice of Total Small Business Set-Aside (November 2011) FAR 52.219-28 Post Award Small Business Program Representation (April 2009) FAR 52.222-3 Convict Labor (June 2003) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (March 2012) FAR 52.222-21 Prohibition of Segregated Facilities (February 1999) FAR 52.222-26 Equal Opportunity (March 2007) FAR 52.222-36 Affirmative Action for Workers with Disabilities (October 2010) FAR 52.223-18 Encouraging contractor Policy to Ban Text Messaging while Driving (August 2011) FAR 52.225-3 Buy-American Act - Free Trade Agreements - Israeli Trade Act (March 2012) Alternate II (January 2004) FAR 52.225-13 Restrictions on certain foreign purchases (June 2008) FAR 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration (October 2003) Provisions and clauses that apply to this Request for Quote may be downloaded from http://acquisition.gov/comp/far/index.html OFFERORS: Offers must be submitted on an SF-1449 with a completed 52.212-3 Offeror Representations and Certifications-Commercial Items, signed by an authorized representative of the offeror OR provide a copy of the valid certification registrations of the offeror's Central Contractor Registration (CCR) and Online Representations and Certifications Applications (ORCA). PLEASE NOTE: In order to receive an award, contractor must be registered in and have valid certifications in the Central Contractor Registration (CCR) (http://www.ccr.gov) and the Online Representations and Certifications Application (ORCA) (http://orca.bpn.gov). Quotations must be received in the NCI-OA contracting office by 11:00 a.m. on 4/30/2012. Please refer to solicitation number RFQ-NCI-120043-TG on all correspondence. No collect calls will be accepted. Faxed or electronic mail quotations will NOT be accepted.
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