PRESOL | 69 | VIDEO SERVICES FOR SPIROMETRY TRAINING DVD

FBO DAILY ISSUE OF APRIL 11, 2012 FBO #3791
SOLICITATION NOTICE

69 -- VIDEO SERVICES FOR SPIROMETRY TRAINING DVD

Notice Date: 4/9/2012
Notice Type: Combined Synopsis/Solicitation
NAICS: 512110 — Motion Picture and Video Production
Contracting Office: Department of Health and Human Services, Centers for Disease Control and Prevention, Acquisition and Assistance Field Branch (Morgantown), 1095 Willowdale Road, Morgantown, West Virginia, 26505
ZIP Code: 26505
Solicitation Number: 000HCCHD-2012-42869
Archive Date: 5/24/2012
Point of Contact: Rebecca S Mullenax, Phone: 304-285-5880, Kimberly P Groves, Phone: 304-285-5885
E-Mail Address: rmullenax@cdc.gov, kgroves@cdc.gov
(rmullenax@cdc.gov, kgroves@cdc.gov)
Small Business Set-Aside: N/A
Description: SOLICIATION NOTICE: The Centers for Disease Control and Prevention(CDC), National Institute for Occupational Safety and Health (NIOSH), Division of Respiratory Disease Studies (DRDS): Surveillance Branch, 1095 Willowdale Road, Morgantown, WV 26505, has a requirement for a vendor to develop and produce a training DVD. This requirement is solicited as unrestricted. Statement of Work Video Services for the Division of Respiratory Disease Studies (DRDS) - NIOSH Spirometry Training DVD I. Background & Need The Surveillance Branch (SB) of DRDS will develop and produce a training DVD to conform with the most recent American Thoracic Society and European Respiratory Society spirometry standard guidelines (2005). The DVD will review 1) training for testing personnel, 2) a brief background on the usefulness of spirometry in the occupational setting, 3) occupational lung diseases, 4) types of spirometry testing equipment, 5) equipment calibration checks, 6) technical procedures for administering a test session, 7) guidelines for acceptability of test maneuvers and repeatability of a test session, 8) appropriate coaching methods, and 9) reporting spirometry results. This spirometry training DVD is needed because spirometer manufacturers do not provide all the information that NIOSH deems essential for spirometry testing. In the 1980s, NIOSH produced a film used in the NIOSH-Approved Spirometry Training Courses; however, standard practice guidelines have changed and newer measurement technologies have become available since that time. II. Purpose The purpose of this contract is to obtain video production services that will help NIOSH develop and deliver training materials, in the form of a digital video product, specifically for respiratory health surveillance programs. The contractor will provide professional video production services using NIOSH-provided raw footage, audio, graphics, and images in support of the research project, "NIOSH Training Products: Spirometry Quality Assurance" conducted by DRDS. This video will help satisfy a critical need in training health care providers in the proper procedures for collecting valid spirometry results. III. Scope of Work The contractor will produce an English speaking spirometry training video for healthcare providers in occupational respiratory surveillance programs. To accomplish this, the contractor will use video footage captured by the NIOSH project officer and others, edit the video footage (available in in DVC pro 25 tape format and artistic background video in MOV, MP4, AVi, or wmv) as directed by the NIOSH project officer, and use Adobe (Creative Suite 5) products to produce a video product for NIOSH. The video product will need to go through a formal NIOSH clearance process and the vendor will be responsible for making the editorial changes requested by NIOSH reviewers to produce a final video product. The final product will be published by NIOSH for dissemination. The contractor is required to provide all of the equipment necessary to carry out this work including the digital audio and video equipment, the hardware and software to edit the digital video collected, and equipment to create DVD format that can be played in a DVD player or computer with DVD capabilities; the DVD must be capable of being copied for mass distribution. The contractor will be responsible for delivery of products to the NIOSH project officer. IV. Tasks to be Performed The contractor will provide the expertise to complete the tasks outlined below. 1. Create and provide to NIOSH time-stamped DVD versions of all raw footage gathered by NIOSH (approximately 40 hours of footage); 2. Edit the digital video footage into draft video product as directed by NIOSH project officer (or their designee) and make it available in a format that can be played in a DVD player or computer with DVD capabilities; 3. Edit the video product in coordination with NIOSH per the feedback collected from spirometry experts; 4. Apply all images, graphics, audio and text to the video product. The contractor will create an intro with NIOSH logo and video title, chapter and section headings, limited text graphics, menus, and credits; and 5. Produce a final video master (50 - 60 minutes in length) available in a format that can be played in a DVD player or computer with DVD capabilities; the DVD must be must be designed such that it can copied for mass distribution for NIOSH. Authoring will include play and a menu navigation for chapters, sections, and credit screen. V. Government Furnished Materials NIOSH will develop content and will provide raw footage as well as tape logs of all footage. NIOSH will provide the script and audio with the narration. Script will be provided by NIOSH for 508 compliance; contractor will add to open caption when subtitles are need for hearing impaired. NIOSH will also provide a proof that includes shots and B-roll, images, graphics, audio and text that will be used to create the final video. NIOSH will obtain feedback in the form of technical reviews from spirometry testing experts that will be used to edit the video for accuracy and completeness. NIOSH will collect the feedback from the expert reviewers. NIOSH will fund the printing of the final DVD product for dissemination. VI. Period of Performance The period of performance shall be September 15, 2012 through September 14, 2013. VII. Deliverables The contractor will complete the following tasks/deliverables: Task/Deliverables Delivery Method Deadline 1. Transfer all raw video footage onto time-stamped DVDs and deliver these to the Project Officer. 2 DVDs by FedEx October 31, 2012 2. Edit the footage/interview and provide a draft video to the Project Officer. by FedEx May 31, 2013 3. Edit footage and provide a draft video after expert review to the Project Officer. 2 DVDs by FedEx August 15, 2013 4. Provide a final video to the Project Officer. 2 DVDs by FedEx September 10, 2013 5. Surrender all of raw footage, logs, master footage, audio tapes, and draft video tapes used during this project to the Project Officer. No copies of materials provided by NIOSH or produced for this project will be retained by FedEx September 14, 2013 VIII. Technical Evaluation Criteria: The offer must provide written response to the Request for Quotes which shall be a technical statement of understanding of the needs of the contract. This response shall include a specific listing of the personnel providing the work required, to include a resume (curriculum vitae) for each, detailing relevant training and specific experience completing similar tasks. The response will also describe the overall project organization and shall include a staffing or organizational chart to delineate responsibilities and the organizational relationships of each person identified. The relative importance of cost is secondary to the importance of the technical strength of the bidder for this contract. NIOSH retains the right to refuse any bid considered technically unacceptable. NIOSH also retains the right to cancel this Request for Quotes if all bids are considered technically unacceptable when reviewed by the Project Officer. The contractor must have education and working experience filming, editing, and using Adobe video products. Additional consideration will be given for documented experience producing educational video products for healthcare providers. The contractor must submit a digital portfolio of his or her digital and creative and videos products for review. Links to current work is acceptable or products may be delivered on a CD. o Technical statement of understanding the needs of the contract (10%) o Types of personnel providing the work required (60%) o Overall project organization (10%) o Portfolio review (20%) X. Payment Terms • Task 1: time-stamped DVD with raw footage; NIOSH review, comments, and makes suggestions. Upon acceptance by NIOSH, payment 10%; • Task 2: Edit footage and provide draft video; NIOSH will review, comment and make suggestions. Upon acceptance by NIOSH, payment 40% • Task 3: Edit footage and provide draft video after expert review; NIOSH will review, comment and make suggestions. Upon acceptance by NIOSH, payment 20% • Task 4: Provide final video; NIOSH will review, comment and make suggestions. Upon acceptance by NIOSH, payment 20% • Task 5: Return all footage and materials to NIOSH; NIOSH will verify, payment 10% XI. Proposal Information: The proposal should include both a technical statement and the cost. This will be a firm fixed purchase order. Representations and Certifications should be filled out on the Government's Central Contractor's Registration (CCR) website. TOTAL________________________ All quotes will be due on April 24, 2012. No verbal or written requests for copies will be accepted. It is the responsibility of perspective offerors to stay abreast of additional postings regarding this solicitation at the FedBizOpps internet site. No government-wide notes apply. All vendors must be registered in the Central Contractor Registry (CCR) prior to an award of a Federal contract. The website is: www.ccr.gov. All responsible responsive sources may submit an offer which shall be considered by the agency. &emsp; Solicitation ~ Non Commercial Service < $100,000 (as of March 25, 2008) 52.204-8 -- Annual Representations and Certifications (Jan 2006) (a) (1) The North American Industry classification System (NAICS) code for this acquisition is ____________ [insert NAICS code]. (2) The small business size standard is ____________ [insert size standard]. (3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees. (b) (1) If the clause at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (c) of this provision applies. (2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is currently registered in CCR, and has completed the ORCA electronically, the offeror may choose to use paragraph (c) of this provision instead of completing the corresponding individual representations and certification in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes: [ ] (i) Paragraph (c) applies. [ ] (ii) Paragraph (c) does not apply and the offeror has completed the individual representations and certifications in the solicitation. (c) The offeror has completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. FAR Clause Title Date Change Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA. (End of Provision) 52.213-4 -- Terms and Conditions -- Simplified Acquisitions (Other Than Commercial Items) (Dec 2007) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference: (1) The clauses listed below implement provisions of law or Executive order: (i) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (ii) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) (E.O. 11246). (iii) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (iv) 52.222-50, Combating Trafficking in Persons (Aug 2007) (22 U.S.C. 7104(g)). (v) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2006) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (vi) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (vii) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78). (2) Listed below are additional clauses that apply: (i) 52.232-1, Payments (Apr 1984). (ii) 52.232-8, Discounts for Prompt Payment (Feb 2002). (iii) 52.232-11, Extras (Apr 1984). (iv) 52.232-25, Prompt Payment (Oct 2003). (v) 52.233-1, Disputes (July 2002). (vi) 52.244-6, Subcontracts for Commercial Items (Mar 2007). (vii) 52.253-1, Computer Generated Forms (Jan 1991). (b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply: (1) The clauses listed below implement provisions of law or Executive order: (i) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2006) (E.O. 13126). (Applies to contracts for supplies exceeding the micro-purchase threshold.) (ii) 52.222-20, Walsh-Healey Public Contracts Act (DEC 1996) (41 U.S.C. 35-45) (Applies to supply contracts over $10,000 in the United States, Puerto Rico, or the U.S. Virgin Islands). (iii) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006) (38 U.S.C. 4212) (Applies to contracts of $100,000 or more). (iv) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793) (Applies to contracts over $10,000, unless the work is to be performed outside the United States by employees recruited outside the United States.) (For purposes of this clause, United States includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.) (v) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006) (38 U.S.C. 4212) (Applies to contracts of $100,000 or more). (vi) 52.222-41, Service Contract Act of 1965, (Nov 2007) (41 U.S.C. 351, et seq.) (vii) 52.223-5, Pollution Prevention and Right-to-Know Information (Aug 2003) (E.O. 13148) (Applies to services performed on Federal facilities). (viii) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b) (Unless exempt pursuant to 23.204, applies to contracts when energy-consuming products listed in the ENERGY STAR® Program or Federal Energy Management Program (FEMP) will be- (A) Delivered; (B) Acquired by the Contractor for use in performing services at a Federally-controlled facility; (C) Furnished by the Contractor for use by the Government; or (D) Specified in the design of a building or work, or incorporated during its construction, renovation, or maintenance.) (ix) 52.225-1, Buy American Act-Supplies (June 2003) (41 U.S.C. 10a-10d) (Applies to contracts for supplies, and to contracts for services involving the furnishing of supplies, for use within the United States or its outlying areas, if the value of the supply contract or supply portion of a service contract exceeds the micro-purchase threshold and the acquisition-- (A) Is set aside for small business concerns; or (B) Cannot be set aside for small business concerns (see 19.502-2), and does not exceed $25,000.) (x) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003). (Applies when the payment will be made by electronic funds transfer (EFT) and the payment office uses the Central Contractor Registration (CCR) database as its source of EFT information.) (xi) 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration (May 1999). (Applies when the payment will be made by EFT and the payment office does not use the CCR database as its source of EFT information.) (xii) 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. App. 1241). (Applies to supplies transported by ocean vessels (except for the types of subcontracts listed at 47.504(d).) (2) Listed below are additional clauses that may apply: (i) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2006) (Applies to contracts over $30,000). (ii) 52.211-17, Delivery of Excess Quantities (Sep 1989) (Applies to fixed-price supplies). (iii) 52.247-29, F.o.b. Origin (Feb 2006) (Applies to supplies if delivery is f.o.b. origin). (iv) 52.247-34, F.o.b. Destination (Nov 1991) (Applies to supplies if delivery is f.o.b. destination). (c) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): FAR: http://farsite.hill.af.mil/vffara.htm http://www.arnet.gov/far/ HHSAR: http://farsite.hill.af.mil/vfhhsara.htm (d) Inspection/Acceptance. The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its post acceptance rights -- (1) Within a reasonable period of time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. (e) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence. (f) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges that the Contractor can demonstrate to the satisfaction of the Government, using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided. (g) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience. (h) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract. (End of Clause) Online Representations and Certification Application (ORCA) (Dec 2005) All potential Contractors are required to complete electronic annual representations and certifications at http://orca.bpn.gov in conjunction with registration in the Central Contractor Registration (CCR) database per FAR 4.1102 and FAR 4.1201. Certifications in ORCA are required prior to the submission of contract proposals. (a) Contractors shall update the representations and certifications submitted to ORCA as necessary, but at least annually, to ensure they are kept current, accurate, and complete. All Contractors with current contracts shall notify the Contracting Officer in writing when changes are made to ORCA. The representations and certifications are effective until one year from date of submission or update to ORCA. (End of provision) Certification (May 1998) TO BE COMPLETED BY THE OFFEROR: (The Offeror must check or complete all appropriate boxes or blanks in the Representations and Certifications contained herein). The Representations and Certifications must be executed below, by an individual authorized to bind the offeror. The offeror makes the forgoing Representations and Certifications as a part of its proposal. ____________________________________________ ___________________________ (Name of offeror) (Solicitation Number) ____________________________________________ ___________________________ (Signature of Authorized Individual) (Date) _____________________________________________________________________________________ (Typed Name of Authorized Individual) Note: The penalty for making false statements in offerors is prescribed in 18 U.S.C. 1001. (End of provision) Basis of Award - Single Award Subject to the provisions contained herein, the Government reserves the right to award on the basis of the initial offer received, without discussions, in accordance with FAR 13.106 -- Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation Award will be made to those acceptable, responsible offerors whose proposal offers the best value to the Government, price and other technical factors considered. (End of Provision) Project Officer (Jul 1999) Performance of the work hereunder shall be subject to the technical directions of the designated Project Officer for this contract. As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract. The Government Project Officer is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract. The Government will provide the Contractor with a copy of the delegation memorandum for the Project Officer. Any changes in Project Officer delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor. (End of Clause) Contracting Officer (a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract. (b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract. (End of Clause) Clauses Included By Reference: FAR Clause Description Application 52.204-7 Central Contractor Registration (July 2006) 52.219-14 Limitations on Subcontracting (Dec 1996) Applies to purchase orders that are set aside for 8(a) 52.219-28 Post-Award Small Business Program Representation. (June 2007) 52.222-43 Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (Nov 2006) Applies when 52.222-41 is included and the purchase order contains options 52.223-6 Drug-Free Workplace (May 2001) 52.227-1 52.233-3 Authorization and Consent (Dec 2007) Protest After Award (Aug 1996) 52.242-15 Stop-Work Order (Aug. 1989) 52.242-17 Government Delay of Work (Apr 1984) 52.243-1 Changes -- Fixed Price (Aug 1987) 52.243-1 Alternate I Applies to all non-professional services purchase orders 52.243-1 Alternate III Applies to all professional services purchase orders 52.246-1 Contractor Inspection Requirements (Apr 1984) 52.246-25 Limitation of Liability -- Services (Feb 1997) 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984) 52.249-4 Termination for Convenience of the Government (Services) (Short Form) (Apr 1984) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) HHSARClause Description Application 352.270-6 HSPD-12 Publications and Publicity Homeland Security Presidential Directive - HSPD-12 Clause Description Applicable when checked 52.219-3 Notice of Total HUB Zone Set-Aside (Jan 1999) 0 52.219-6 Notice of Total Small Business Set-Aside (June 2003) 0 52.219-20 Notice of Emerging Small Business Set-Aside (Jan 1991) 0 52.219-27 Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004) 0
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69 -- VIDEO SERVICES FOR SPIROMETRY TRAINING DVD